Pro-Forma Minutes of Special Council Meeting

Special Council Meeting Minutes 27 March 2018

MINUTES OF CIty of Vincent
Special Council Meeting
HELD AT THE Administration and Civic Centre
244 Vincent Street, Leederville
ON Tuesday, 27 March 2018 AT 6pm

PRESENT: Presiding Member Mayor Emma Cole Presiding Member

Cr Susan Gontaszewski South Ward

Cr Alex Castle North Ward

Cr Joanne Fotakis North Ward

Cr Jonathan Hallett South Ward

Cr Dan Loden North Ward

Cr Jimmy Murphy South Ward

Cr Joshua Topelberg South Ward

IN ATTENDANCE: Len Kosova CEO

John Corbellini Director Development Services

Andrew Murphy Director Engineering

John Paton Director Corporate Services

Michael Quirk Director Community Engagement

Tim Evans Manager Governance and Risk

Emma Simmons Governance and Council Support Officer Mark Thornber Governance and Council Support Officer

Media: Nil

Public: Approximately 6 members of the public.

1 Declaration of Opening / Acknowledgement of Country

The Presiding Member, Mayor Emma Cole, declared the meeting open at 6.05pm and read the following Acknowledgement of Country statement:

“The City of Vincent would like to acknowledge the Traditional Owners of the land, the Whadjuk people of the Noongar nation and pay our respects to Elders past, present and emerging”

2 Apologies / Members on Leave of Absence

Nil

3 Public Question Time and Receiving of Public Statements

Nil

4 Corporate Services

4.1 Report from Audit Committee meeting of 20 March 2018

TRIM Ref: D18/41979

Author: Tim Evans, Manager Governance and Risk

Authoriser: Kerryn Batten, Director Corporate Services

Attachments: 1. Minutes of the Audit Committee meeting held 20 March 2018

2. Agenda of the Audit Committee meeting held on 20 March 2018 - Confidential (under separate cover)

Recommendation:

That Council:

1. RECEIVES this report from the Audit Committee meeting of 20 March 2018 and the minutes of that meeting as Attachment 1;

2. RECEIVES a copy of the Chief Executive Officer’s Report on Regulation 17 of the Local Government (Audit) Regulations 1996 from the Audit Committee in accordance with Regulation 16(c) included as pages within Attachment 2; and

3. NOTES the recommendations of the Audit Committee in respect to the Compliance Audit Return 2017 which is the subject of a separate item on this Council agenda.

Mayor Cole announced that the recommendation would be considered and voted on in two parts, namely recommendation 1 separately and recommendation 2 and 3 together.

Moved: Cr Loden, Seconded: Cr Topelberg

1. RECEIVES this report from the Audit Committee meeting of 20 March 2018 and the minutes of that meeting as Attachment 1;

carried Unanimously (8-0)

For: Presiding Member Mayor Emma Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

Moved: Cr Loden, Seconded: Cr Hallett

That Council:

3. NOTES the recommendations of the Audit Committee in respect to the Compliance Audit Return 2017 which is the subject of a separate item on this Council agenda.

carried Unanimously (8-0)

For: Presiding Member Mayor Emma Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

4.2 Local Government Statutory Compliance Audit Return 2017

TRIM Ref: D18/42533

Author: Tim Evans, Manager Governance and Risk

Authoriser: Kerryn Batten, Director Corporate Services

Attachments: 1. Compliance Audit Return 2017

Recommendation:

That Council:

1. ADOPTS the Local Government Statutory Compliance Audit Return for the period 1 January 2017 to 31 December 2017 noting the single area of non-compliance reported.

2. AUTHORISES the certification to be jointly completed by the Mayor and Chief Executive Officer in accordance with Regulation 15 of the Local Government (Audit) Regulations 1996.

Moved: Cr Loden, Seconded: Cr Gontaszewski

That the recommendation be adopted.

carried Unanimously (9-0)

For: Presiding Member Mayor Emma Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

5 Closure

There being no further business, the Presiding Member, Mayor Emma Cole, declared the meeting closed at 6.10pm with the following persons present:

PRESENT: Presiding Member Mayor Emma Cole Presiding Member

Cr Susan Gontaszewski South Ward

Cr Alex Castle North Ward

Cr Joanne Fotakis North Ward

Cr Jonathan Hallett South Ward

Cr Dan Loden North Ward

Cr Jimmy Murphy South Ward

Cr Joshua Topelberg South Ward

IN ATTENDANCE: Len Kosova CEO

John Corbellini Director Development Services

Andrew Murphy Director Engineering

John Paton Director Corporate Services

Michael Quirk Director Community Engagement

Tim Evans Manager Governance and Risk

Emma Simmons Governance and Council Support Officer Mark Thornber Governance and Council Support Officer

Media: Nil

Public: Approximately 6 members of the public.

These Minutes were confirmed by Council as a true and accurate record of the Special Meeting of the Council held on 27 March 2018.

Signed: ............................................................................ Mayor Emma Cole

Dated this ………………………………… day of …………………………………………………2018