Minutes of Ordinary Council Meeting

Ordinary Council Meeting Minutes 29 May 2018

MINUTES OF City of Vincent
Ordinary Council Meeting
HELD AT THE Administration and Civic Centre
244 Vincent Street, Leederville
ON Tuesday, 29 May 2018 AT 6pm

PRESENT: Mayor Emma Cole Presiding Member

Cr Susan Gontaszewski (Deputy Mayor) South Ward

Cr Alex Castle North Ward

Cr Joanne Fotakis North Ward

Cr Jonathan Hallett South Ward

Cr Roslyn Harley (from 6.05pm) North Ward

Cr Dan Loden North Ward

Cr Jimmy Murphy South Ward

Cr Joshua Topelberg South Ward

IN ATTENDANCE: Len Kosova Chief Executive Officer

Kerryn Batten Director Corporate Services

John Corbellini Director Development Services

Luke Gibson A/Director Development Services

Andrew Murphy Director Engineering

Michael Quirk Director Community Engagement

Stephanie Smith (until 6.21pm) Manager Policy and Place

Tim Evans Manager Governance and Risk

Emma Simmons Governance and Council Support Officer

Media: Nil

Public: Approximately 8 members of the public.

1 Declaration of Opening / Acknowledgement of Country

The Presiding Member, Mayor Emma Cole declared the meeting open at 6.01pm and read the following Acknowledgement of Country statement:

“The City of Vincent would like to acknowledge the Traditional Owners of the land, the Whadjuk people of the Noongar nation and pay our respects to Elders past, present and emerging”.

2 Apologies / Members on Leave of Absence

Nil

3 (A) Public Question Time and Receiving of Public Statements

The following is a summary of questions and submissions received and responses provided at the meeting. This is not a verbatim record of comments made at the meeting.

1. Geoff Gell of North Perth – Item 9.3

· Spoke against the application to extend the telecommunications tower.

The Presiding Member Mayor Emma Cole thanked Mr Gell for his comments.

There being no further speakers, Public Question Time closed at approximately 6.03pm.

(B) Response to Previous Public Questions Taken On Notice

Nil

4 Applications for Leave of Absence

4.1 Cr Topelberg requested a leave of absence from 29 June 2018 to 8 July 2018 due to personal commitments.

Council Decision

Moved: Cr Loden, Seconded: Cr Murphy

That Cr Topelberg’s request for leave of absence be approved.

carried Unanimously (8-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden and Cr Topelberg

Against: Nil

(Cr Harley was absent from the Council Chamber and did not vote.)

At 6:05 pm, Cr Roslyn Harley arrived at the meeting.

5 The Receiving of Petitions, Deputations and Presentations

5.1 Petitions received from Mr J Evans of Mabel Street, North Perth, along with 45 signatures from local residents and businesses in the area, opposing the extension and upgrade of the telecommunication facility on Blake Street North Perth.

Council Decision

Moved: Cr Hallett, Seconded: Cr Castle

That the petition be received and be dealt with by the Council as part of its deliberation on Item 9.3 of this agenda.

Carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

6 Confirmation of Minutes

Council Decision

Moved: Cr Loden, Seconded: Cr Harley

That the minutes of the Ordinary Meeting of Council held on 1 May 2018 be confirmed.

carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

Council Decision

Moved: Cr Loden, Seconded: Cr Hallett

That the minutes of the Special Meeting held on 8 May 2018,

carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

Council Decision

Moved: Cr Loden, Seconded: Cr Murphy

Special Meeting held on 15 May 2018

carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

7 Announcements by the Presiding Member (Without Disussion)

The Presiding Member Emma Cole made the following announcement:

7.1 Acting Director Development Services.

I would like to start by welcoming Luke Gibson to the role of Acting Director Development Services. Luke has joined us on a secondment from the City of Gosnells and has come to us as a Manager from there. This is a great development opportunity for Luke and a great opportunity for our Director John Corbellini to take parental leave and spend time with his new baby. We would like to wish you both well.

7.2 Meeting Procedures Local Law

I would like to note that we are now operating under our new Meeting Procedures Local Law and, just so that everyone is aware, there are a few small changes to our Standing Orders being that they have been modernised to be much more descriptive of what they actually are, which are the rules that govern our meetings.

7.3 Local Planning Scheme 2

We are now operating under Local Planning Scheme 2 which has been 10 years in the making. This is a really big deal for us as a Council and a Community in that we finally have a modern Scheme that reflects our planning future here at Vincent. The Scheme provides a good balance between protecting our residential neighbourhood and seeing development along our corridors and in our town centres so that we are meeting our density targets, diversifying and maintaining our vibrancy and also encouraging development around our transport hubs.

We finally have an end date on the issue of the two concrete batching plants which has been holding Claisebrook back over a long period of time so that is a fantastic outcome and we hope to see Claisebrook fulfil its potential as a vibrant inner-city hub which will be a great place to live and work. It was very important for us that our community sentiments were upheld in our scheme, I believe that this was the case and that the State Government was ultimately respectful and supportive of that vision.

7.4 Reconciliation Week

It is Reconciliation Week and we are celebrating Reconciliation Week in the City of Vincent. We have our Reconciliation banners displayed in North Perth and Mt Hawthorn, we have a range of cultural events and free films in celebration of aboriginal culture and history.

Council is being represented in ‘Walk for Reconciliation’ by myself and Cr Gontasewski and last night at the Reconciliation Week street banner project launch by myself and Cr Loden. We are enjoying celebrating all of the great things that can come through reconciliation and building partnerships with Aboriginal people and communities.

7.4 Beaufort Street Network

Beaufort Street Network, which was the first town team not only in Vincent but Worldwide, is having a recharge event on Monday 18 June 2018; they are looking for new people to join their town team. They are wanting to recharge, reinvigorate and find some fresh blood to get involved. Beaufort Street Network is inviting people along on Monday 18 June from 6pm at the Queens Hotel to hear from members past and present to discuss the Network’s exciting plans for the furture.

8 Declarations of Interest

8.1 Cr Dan Loden disclosed an Impartiality Interest in Item 9.5 - No. 131 (Lot: 282; D/P 2503) Coogee Street, Mount Hawthorn – Proposed Awning to Single House. The extent of his interest in this matter is that Cr Loden works in a volunteer capacity for the Australian Mitochondrial Disease Foundation (AMDF) and the applicant made a donation to the Foundation at the Mt Hawthorn Streets and Lanes Festival when Cr Loden was running the AMDF stall.

8.2 Cr Gontazewski declared an Impartiality Interest in Item 11.1 – Leases to Department of Health to govern Department's current use of the Child Health Clinics within City of Vincent. The extent of her interest in this matter is that Cr Gontazewski is an employee of the Department of Health, who operates and is the recommended lessee of the child health clinics referenced in the report.

8.3 Cr Fotakis declared an Impartiality Interest in Item 12.3 – 2018/19 Festivals and Events Sponsorship. The extent of her interest in this matter is that she is a past member of the board of Leederville Connect and the organising committee of the 2018 Leedypalooza Event.

8.4 Cr Murphy declared a Financial Interest in Item 12.3 – 2018/19 Festivals and Events Sponsorship. The extent of his interest is that Cr Murphy is contracted by Mount Hawthorn Hub and Leederville Connect to assist in the delivery of their festivals. Cr Murphy did not seek approval to participate in the debate or to remain in the Council Chamber or vote on the matter.

8.5 Cr Castle declared a Financial Interest an Item 12.3 – 2018/19 Festivals and Events Sponsorship. The extent of her interest is that Cr Castle has a financial relationship with Mt Hawthorn Hub as she has provided graphic design services for 2018 Mt Hawthorn Streets and Lanes Festival. Cr Castle did not seek approval to participate in the debate or to remain in the Council Chamber or vote on the matter.

8.6 The Chief Executive Officer, Len Kosova declared an Impartiality Interest in 13.2 – Recruitment for Chief Executive Officer. The extent of his interest is that the report relates to the appointment of a consultant to assist Council in recruiting for the position of Chief Executive Officer which he currently holds.

Reports

The Presiding Member, Mayor Emma Cole, advised the meeting of:

(a) Items which are the subject of a question, comment or deputation from Members of the Public, being:

Item 9.3.

(b) Items which require an Absolute Majority decision which have not already been the subject of a public question/comment, being:

Items 12.1 and 12.3.

Items 12.3.

The Presiding Member, Mayor Emma Cole, requested Council Members to indicate:

(d) Items which Council Members wish to discuss which have not already been the subject of a public question/comment or require an absolute majority decision and the following was advised:

COUNCIL MEMBER	ITEMS TO BE DISCUSSED
Cr Castle	10.2 and 12.1
Cr Loden	9.5 and 10.1
Cr Murphy	10.3
Cr Topelberg	9.1, 11.1 and 13.2

The Presiding Member, Mayor Emma Cole therefore requested the Chief Executive Officer, Len Kosova to advise the meeting of:

(e) Unopposed items which will be moved “En Bloc”, being:

Items 9.2, 9.4, 9.6, 10.4, 11.2, 11.3, 11.4, 12.2 and 13.1

(f) Confidential Reports which will be considered behind closed doors, being:

Items 18.1.

Items Approved "En Bloc":

The following Items were adopted unopposed and without discussion “En Bloc”, as recommended:

Council Decision

Moved: Cr Topelberg, Seconded: Cr Murphy

That the following unopposed items be adopted “En Bloc”, as recommended:

Items 9.2, 9.4, 9.6, 10.4, 11.2, 11.3, 11.4, 12.2 and 13.1

carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

9.2 Nos. 224-226 (Lot 139; D/P: 30309) Stirling Street, Perth - Change of Use from Office to Educational Establishment

TRIM Ref: D18/53821

Author: Stephanie Norgaard, Urban Planner

Authoriser: John Corbellini, Director Development Services

Ward: South

Precinct: Beaufort

Attachments: 1. Attachment 1 - Consultation and Location Map

2. Attachment 2 - Development Plans

3. Attachment 3 - Parking Management Plan

4. Attachment 4 - Consultant Report

5. Attachment 5 - Determination Advice Notes

Recommendation:

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application for development approval for a Change of Use from Office to Educational Establishment at Nos. 224-226 (Lot: 138; D/P: 30309) Stirling Street, Perth, in accordance with the plans shown in Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 5:

1. Use of Premises

1.1 The area shown as ‘Educational Establishment’ on the approved plans shall be used in accordance with the definition of ‘Educational Establishment’ as defined by the City’s Local Planning Scheme No. 2;

1.2 The maximum number of persons attending the Educational Establishment at any one time shall be limited to 15 persons; and

1.3 The hours of operation for the Educational Establishment shall be limited to the following times:

· Monday to Friday – 8:30am to 5:00pm;

· Saturday – 9:00am to 5:00pm; and

· Closed Sunday and public holidays;

2. Car Parking and Access

2.1 Prior to the commencement of development, five short term bicycle bays shall be provided at the applicants cost within the area marked as ‘bicycle parking’ on the approved plans, to the City’s satisfaction. The bicycle facilities shall be designed in accordance with AS2890.3 and all works shall be undertaken to the City’s specification and satisfaction; and

2.2 The three car parking bays show as bays No. 8 - 10 on the approved plans shall be marked as ‘staff only’ parking prior to the commencement of the use; and

2.3 A Parking Management Plan setting out the parking management strategies for the development to the satisfaction of the City shall be lodged with and approved by the City prior to the use or occupation of the development. The Parking Management Plan shall detail the measures to be implemented to inform and encourage all students of alternative means of transport to the site including public transport, cycling and walking; and

3. General

Conditions that have a time limitation for compliance, and the condition is not met in the required time frame, the obligation to comply with the requirements of the condition continues whilst the approved development exists.

Council Decision Item 9.2

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

9.4 Nos. 33-35 (Lots: 53 & 350; D/P: 672 & 302361) Mary Street, Highgate - Additions and Alterations of an Existing Eight Multiple Dwelling Development to a Seven Multiple Dwelling Development and Construction of Two Grouped Dwellings - Reconsideration of Condition

TRIM Ref: D18/56196

Author: Remajee Narroo, Senior Urban Planner

Authoriser: John Corbellini, Director Development Services

Ward: South

Precinct: 12 – Hyde Park

Attachments: 1. Attachment 1 - Location Plan

2. Attachment 2 - Copy of Approval

3. Attachment 3 - Policy No. 3.9.3 - Parking Permits

4. Attachment 4 - Applicant's Letter

Recommendation:

That Council in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme APPROVES the application to amend planning approval 5.2014.716.1 for Proposed Additions and Alterations of an Existing Eight Multiple Dwelling Development to a Seven Multiple Dwelling Development and Construction of Two Grouped Dwellings, at Nos. 33-35 (Lots: 53 & 350; D/P: 672 & 302361) Mary Street, Highgate, granted on 30 June 2015, subject to the following condition:

1. All conditions, requirements and advice notes detailed on planning approval 5.2014.716.1 granted on 30 June 2015 continue to apply to this approval, with exception of Condition 8 which is deleted.

Council Decision Item 9.4

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

9.6 Amendment 1 to Local Planning Scheme No. 2

TRIM Ref: D18/41183

Author: Jordan Koroveshi, Coordinator Policy & Place

Authoriser: Stephanie Smith, Manager Policy and Place

Attachments: 1. Amendment 1 to Local Planning Scheme No. 2 - Amendment Documents

Recommendation:

That Council:

1. PREPARES Amendment 1 to Local Planning Scheme No. 2 included as at Attachment 1, pursuant to Section 75 of the Planning and Development Act 2005;

2. CONSIDERS Amendment 1 to Local Planning Scheme No. 2 as a basic amendment under Regulation 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015, on the basis that the amendment is intended to correct an administrative error, and an amendment to the scheme so that it is consistent with the model provisions in Schedule 1 or with another provision of the local planning scheme”; and

3. FORWARDS Amendment 1 to Local Planning Scheme No. 2 to the:

3.1 Environmental Protection Authority pursuant to Section 81 of the Planning and Development Act 2005; and

3.2 Western Australian Planning Commission within 21 days, subject to Section 57 of the Planning and Development (Local Planning Schemes) Regulations 2015.

Council Decision Item 9.6

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

10.4 LATE REPORT: Waste Strategy Summit 2018

TRIM Ref: D18/70422

Author: Andrew Murphy, Director Engineering

Authoriser: Len Kosova, Chief Executive Officer

Attachments: 1. Waste Strategy Summit Brochure

Recommendation:

That Council

1. APPROVES the attendance of the Director Engineering or his nominated City representative at the Waste Strategy Summit 2018 in Sydney from 26 – 28 June 2018; and

2. NOTES that the costs associated with 1 above of approximately $4,653 will be funded by the City in accordance with Policy 4.1.15 – Conferences.

Council Decision Item 10.4

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

11.2 Authorisation of Expenditure for the Period 1 April 2018 to
30 April 2018

TRIM Ref: D18/64104

Author: Nikki Hirrill, Accounts Payable Officer

Authoriser: Kerryn Batten, Director Corporate Services

Attachments: 1. Payments by EFT April 18

2. Payments by Cheque April 18

3. Payments by Credit Card April 18

Recommendation:

That Council RECEIVES the list of accounts paid under delegated authority for the period 1 April 2018 to 30 April 2018 as detailed in attachment 1, 2 and 3 as summarised below:

Cheque Numbers 82210 - 82277		$83,301.24
Cancelled cheques 82148, 82210 and 82270		-$1,759.56
EFT Documents 2231 - 2243		$4,302,271.37
Payroll		$635,714.55

Direct Debits
· Lease Fees	$135,290.06
· Loan Repayments	$148,530.29
· Bank Fees and Charges	$138,793.83
· Credit Cards	$8,331.85
Total Direct Debit		$430,946.03
Total Accounts Paid		$5,450,473.63

Council Decision Item 11.2

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

11.3 Investment Report as at 30 April 2018

TRIM Ref: D18/64110

Author: Sheryl Teoh, Accounting Officer

Authoriser: Kerryn Batten, Director Corporate Services

Attachments: 1. Investment Report

Recommendation:

That Council NOTES the Investment Report for the month ended 30 April 2018 as detailed in Attachment 1.

Council Decision Item 11.3

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

11.4 Financial Statements as at 30 April 2018

TRIM Ref: D18/69358

Author: Sheryl Teoh, Accounting Officer

Authoriser: Kerryn Batten, Director Corporate Services

Attachments: 1. Financial Statements as at 30 April 2018

Recommendation:

That Council RECEIVES the Financial Statements for the month ended 30 April 2018 as shown in Attachment 1.

Council Decision Item 11.4

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

12.2 Petition to Exclude Brisbane Terrace, Perth from New Parking Zone 7 - Parking Permit Policy No. 3.9.3

TRIM Ref: D18/62086

Author: Steve Butler, Manager Community Safety

Authoriser: Michael Quirk, Director Community Engagement

Attachments: 1. Aerial View of Brisbane Terrace

2. Parking Occupancy Survey Data - 9 April to 13 May 2018

3. Residential Parking Zones

Recommendation:

That Council:

1. RECEIVES the parking occupancy data for Brisbane Terrace, Perth compiled between 9 April and 13 May 2018;

2. ADVISES the lead petitioner that the parking occupancy data compiled for Brisbane Terrace, Perth does not support the exclusion of this street from Residential Parking Zone No. 7 or the introduction of Resident Only Parking; and

3. NOTES that the City’s Rangers will continue to proactively monitor and enforce parking restrictions on Brisbane Terrace, Perth to assist with the availability of on-street bays for residents in response to concerns raised through the recent petition.

Council Decision Item 12.2

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

13.1 Information Bulletin

TRIM Ref: D17/177325

Author: Emma Simmons, Governance and Council Support Officer

Authoriser: Len Kosova, Chief Executive Officer

Attachments: 1. Minutes of the Arts Advisory Group Meeting held on 1 March 2018

2. Minutes of the Arts Advisory Group Meeting held on 5 April 2018

3. Minutes of the Design Advisory Committee Meeting held on 7 February 2018

4. Minutes of the Design Advisory Committee Meeting held on 7 March 2018

5. Minutes of the Design Advisory Committee Meeting held on 4 April 2018

6. Tamala Park Regional Council - Minutes of Meeting held on 19 April 2018

7. Monthly Street Tree Removal Information

8. Statistics for Development Applications as at end of April 2018

9. Register of Legal Action and Prosecutions Register Monthly - Confidential

10. Register of State Administrative Tribunal (SAT) Appeals – Progress Report as at 4 May 2018

11. Register of Applications Referred to the MetroWest Development Assessment Panel – Current

12. Register of Applications Referred to the Design Advisory Committee – Current

13. Register of Petitions - Progress Report - 29 May 2018

14. Register of Notices of Motion - Progress Report - 29 May 2018

15. Register of Reports to be Actioned - Progress Report - 29 May 2018

16. Single Use Plastic Summary Report

17. Unconfirmed Minutes of the Urban Mobility Advisory Group held on 24 April 2018

Recommendation:

That Council RECEIVES the Information Bulletin dated 29 May 2018.

Council Decision Item 13.1

Moved: Cr Topelberg, Seconded: Cr Murphy

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

9 Development Services

9.3 Nos. 1-3 (Lot: 3; SP: 15113) Blake Street, North Perth - Extension to Existing Telecommunications Tower

TRIM Ref: D18/24824

Author: Stephanie Norgaard, Urban Planner

Authoriser: John Corbellini, Director Development Services

Ward: North

Precinct: 8 – North Perth

Attachments: 1. Attachment 1 - Consultation and Location Map

2. Attachment 2 - Development Plans

3. Attachment 3 - Photo Montage

4. Attachment 4 - Summary of Submissions - Administration's Response

5. Attachment 5 - Summary of Submissions - Applicant's Response

6. Attachment 6 - Determination Advice Notes

Recommendation:

That Council in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application to extend the telecommunications tower at Nos. 1-3 (Lot: 3; SP: 15113) Blake Street, North Perth, in accordance with the plans shown in Attachment 2, with the associated determination advice notes in Attachment 6.

Council Decision Item 9.3

Moved: Cr Gontaszewski, Seconded: Cr Loden

That the recommendation be adopted.

carried (7-2)

For: Cr Gontaszewski, Cr Castle, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Presiding Member Mayor Cole and Cr Fotakis

9.1 No. 101 (Lot: 4 D/P: 1976) Alma Road, North Perth - Proposed Dwelling (Grouped)

TRIM Ref: D18/53665

Author: Rana Murad, Senior Urban Planner

Authoriser: John Corbellini, Director Development Services

Ward: South

Precinct: 8 – North Perth

Attachments: 1. Attachment 1 - Location and Consultation Map

2. Attachment 2 - Development Plans

3. Attachment 3 - Development Perspective

4. Attachment 4 - Summary of Submissions and Administration's Comments

5. Attachment 5 - Summary of Submissions and Applicant's Response

6. Attachment 6 - Determination Advice Notes

Recommendation:

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application for a Dwelling (Grouped) at No. 101 (Lot: 4, D/P: 1976) Alma Road, North Perth, in accordance with the plans show in Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 6:

1. This approval is for the Dwelling shown on the approved plans only. This approval does not relate to any other development;

2. Landscape and Reticulation Plan

A detailed landscape and reticulation plan for the development site is to be lodged with and approved by the City prior to commencement of the development. The plan shall be drawn to a scale of 1:100 and show the following:

2.1 The location and type of existing and proposed trees and plants;

2.2 Areas to be irrigated or reticulated; and

2.3 The site area to be provided with a minimum 14.75 percent deep soil zone and 37.29 percent canopy cover at maturity;

All works shall be undertaken to the City’s satisfaction, prior to occupation or use of the development and shall be maintained thereafter to the satisfaction of the City at the expense of the owners/occupiers;

3. Boundary Walls

The owners of the subject land shall finish the surface of the boundary walls in a good and clean condition to the satisfaction of the City prior to the occupation or use of the development and shall thereafter maintain the surface of the boundary walls to the satisfaction of the City;

4. External Fixtures

All external fixtures and building plant, including air conditioning units, piping ducting and water tanks, shall be located so as to minimise any noise impact on surrounding landowners and shall be screened from view from the street, and where practicable from adjoining buildings to the satisfaction of the City;

5. Stormwater

All stormwater produced on the subject land shall be retained on site, unless otherwise approved in writing by the City. Stormwater retention shall occur by suitable means to the full satisfaction of the City;

6. Schedule of External Finishes

Prior to the commencement of development a detailed schedule of external finishes (including materials and colour schemes and details) to the satisfaction of the City shall be submitted to and approved by the City. The development shall be finished in accordance with the approved schedule to the satisfaction of the City prior to the use or occupation of the development;

7. Visually Permeable Fence

The area of the fence shall be a minimum 50 percent visually permeable, as shown on the approved plans, in accordance with the provisions of the Residential Design Codes;

8. Visual Privacy

The ‘PRIVACY SCREEN/ SUN SHADE DEVICE – FIXED LASER CUT SCREEN PANELS’ shown on the eastern elevation of the dwelling shall meet the deemed-to-comply standards of ‘screening device’ set out in Clause 5.4.1 Visual Privacy of State Planning Policy 3.1: Residential Design to the satisfaction of the City prior to the use or occupation of the development; and

9. General

Council Decision Item 9.1

Moved: Cr Topelberg, Seconded: Cr Gontaszewski

That the recommendation be adopted.

At 6:34 pm, Cr Dan Loden left the meeting.

At 6:36 pm, Cr Dan Loden returned to the meeting.

carried (8-1)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden and Cr Murphy

Against: Cr Topelberg

9.5 No. 131 (Lot: 282; D/P: 2503) Coogee Street, Mount Hawthorn - Proposed Awning to Single House

TRIM Ref: D18/62131

Author: Kylie Harrison, Senior Urban Planner

Authoriser: John Corbellini, Director Development Services

Ward: South

Precinct: 10 – Norfolk

Attachments: 1. Attachment 1 - Location Map

2. Attachment 2 - Proposed Development Plans

3. Attachment 3 - Previous Determination and Plans

Recommendation:

That Council in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme REFUSES the application for a proposed awning addition to a single house at No. 131 (Lot: 282; D/P: 2503) Coogee Street, Mount Hawthorn, in accordance with the plans included as Attachment 2 subject to the following reasons:

1. The proposed awning does not meet Design Principles P2.1 and P2.2 of Clause 5.1.2 of State Planning Policy No. 3.1: Residential Design Codes for the following reasons:

1.1 The bullnose awning will result in the removal of the existing tiled awning located on the northern side of the dwelling. This is considered to be a significant design element of the existing dwelling which contributes to the character of the established streetscape; and

1.2 The materials used for the bullnose awning are not consistent with the materials of the existing dwelling or the dwellings of a similar type and character within the surrounding streetscape. As such, the bullnose awning is considered to detract from the character of both the dwelling and established streetscape.

Moved: Cr Topelberg, Seconded: Cr Gontaszewski

That the recommendation be adopted.

lost (2-7)

For: Cr Harley and Cr Topelberg

Against: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden and Cr Murphy

Council Decision Item 9.5

ALTERNATIVE MOTION

Moved: Cr Murphy, Seconded: Cr Loden

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application for the proposed awning to the single house at No. 131 (Lot: 282; D/P: 2503) Coogee Street, Mount Hawthorn, in accordance with plans provided in Attachment 2, subject to the following conditions:

1. Amended Plans

Prior to the commencement of development, amended plans shall be submitted to and approved by the Director Development Services illustrating the proposed awning with a width not exceeding 4.1 metres and a depth not exceeding 1.7 metres;

2. Materials and Finishes

The roofing material of the awning shall match the roofing material of the dwelling and carport to the satisfaction of the Director Development Services; and

3. General

The awning shall be constructed and thereafter maintained to the City’s satisfaction in accordance with the amended plans approved pursuant to 1 and the roofing materials approved pursuant to 2 above.

alternative motion carried (7-2)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden and Cr Murphy

Against: Cr Harley and Cr Topelberg

REASON:

The proposed awning is considered to be appropriate provided the awning materials are required to match that of the dwelling and carport roof.

10 Engineering

10.1 Review of Engineering Policies Relating to Verge Treatments and Street Trees

TRIM Ref: D18/60361

Author: Jeremy van den Bok, Manager Parks

Authoriser: Andrew Murphy, Director Engineering

Attachments: 1. Draft Revised Policy 2.1.2 - Street Trees

2. Draft Revised Policy 2.2.4 - Verge Treatments, Plantings and Beautification

Recommendation:

That Council:

1. AUTHORISES the Chief Executive Officer to advertise the draft revised Policies 2.1.2 – Street Trees and 2.2.4 – Verge Treatments, Plantings and Beautification included as Attachments 1 and 2 respectively, for public comment for a period of 21 days in accordance with the City’s Policy No. 4.1.5 – Community Consultation; and

2. NOTES that a subsequent report will be submitted to Council at the conclusion of the public comment period and completion of risk assessments.

Moved: Cr Topelberg, Seconded: Cr Loden

That the recommendation be adopted.

Proposed Amendment

Moved: Cr Loden, Seconded: Cr Castle

That the recommendation be amended as follows:

That Council:

1.1 Policy 2.1.2 (Street Trees), Policy Statement Clause 9 (i) be amended as follows:

“(i) Permissible street tree attachments are as follows:

(a) Swings

(b) Rope ladders

(c) Platforms/Structures (e.g. tree houses)

(d) Decorations and lights

(e) Any other item (not listed above) as approved by the Director Engineering”; and

1.2 Policy 2.2.4 (Verge Treatments, Plantings and Beautification), Guidelines and Procedures Clause 1.4 be amended as follows:

“Permissible verge landscaping features include:

· raised garden beds

· rocks/stones and/or logs

· compacted crushed gravel pathways

· paved pathways and/or bin stand areas

· seating or benches

· decorations and lighting

· any other item (not listed above) as approved by the Director Engineering”; and

2. NOTES that a subsequent report will be submitted to Council at the conclusion of the public comment period and completion of risk assessments.

AMENDMENT carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

Council Decision Item 10.1

Moved: Cr Topelberg, Seconded: Cr Loden

That Council:

1.1 Policy 2.1.2 (Street Trees), Policy Statement Clause 9 (i) be amended as follows:

“(i) Permissible street tree attachments are as follows:

(a) Swings

(b) Rope ladders

(c) Platforms/Structures (e.g. tree houses)

(d) Decorations and lights

(e) Any other item (not listed above) as approved by the Director Engineering”; and

1.2 Policy 2.2.4 (Verge Treatments, Plantings and Beautification), Guidelines and Procedures Clause 1.4 be amended as follows:

“Permissible verge landscaping features include:

· raised garden beds

· rocks/stones and/or logs

· compacted crushed gravel pathways

· paved pathways and/or bin stand areas

· seating or benches

· decorations and lighting

· any other item (not listed above) as approved by the Director Engineering”; and

2. NOTES that a subsequent report will be submitted to Council at the conclusion of the public comment period and completion of risk assessments.

carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

10.2 Proposed Traffic Management and Safety Improvement - Edinboro Street, Mount Hawthorn

TRIM Ref: D18/64630

Author: Craig Wilson, Manager Asset & Design

Authoriser: Andrew Murphy, Director Engineering

Attachments: 1. Comment Sheet

2. Plan No. 3456-CP-01A

Recommendation:

That Council:

1. NOTES the comments received as outlined in Attachment 1, regarding the proposals for:

1.1 two speed humps in Edinboro Street located either side of the Edinboro Street Reserve as shown on Plan No. 3456-CP-01A (Attachment 2); and

1.2 a raised plateau through the intersection of Edinboro and Ellesmere Streets as shown on Plan No. 3456-CP-01A (Attachment 2);

2. APPROVES the installation of two speed humps in Edinboro Street located either side of the Edinboro Street Reserve as shown on Plan No. 3456-CP-01A (Attachment 2), to be funded from the 2018/19 Miscellaneous Traffic Management Capital Works Budget, and

3. DOES NOT APPROVE a raised plateau at the intersection of Edinboro and Ellesmere Streets; and

4. ADVISES all respondents of its decision.

Council Decision Item 10.2

Moved: Cr Castle, Seconded: Cr Gontaszewski

That the recommendation be adopted.

lost (3-6)

For: Cr Gontaszewski, Cr Murphy and Cr Topelberg

Against: Presiding Member Mayor Cole, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley and Cr Loden

Council Decision Item 10.2

alternative motion

Moved: Cr Castle, Seconded: Cr Loden

That Council:

1. NOTES the comments received as outlined in Attachment 1, regarding the proposals for:

1.1 two speed humps in Edinboro Street located either side of the Edinboro Street Reserve as shown on Plan No. 3456-CP-01A (Attachment 2); and

1.2 a raised plateau through the intersection of Edinboro and Ellesmere Streets as shown on Plan No. 3456-CP-01A (Attachment 2);

2. APPROVES the installation of:

2.1 two speed humps in Edinboro Street located either side of the Edinboro Street Reserve, as shown on Plan No. 3456-CP-01A (Attachment 2); and

2.2 two speed humps in Edinboro Street located either side of the Ellesmere Street intersection, as shown on Plan No. 3456-CP-01B, with both installations to be funded from the 2018/19 Miscellaneous Traffic Management Capital Works Budget; and

3. ADVISES all respondents of its decision.

alternative motion carried Unanimously (5-4)

For: Presiding Member Mayor Cole, Cr Castle, Cr Fotakis, Cr Hallett and Cr Loden

Against: Cr Gontaszewski, Cr Harley, Cr Murphy and Cr Topelberg

REASON:

The speed humps are supported on the basis of the topography of the street, the overwhelming support of the local residents and to calm both car and bus traffic on the upper north section of Edinboro Street, between Green and Woodville Streets. Edinboro Street slopes from Green to Woodville Street but currently does not have any traffic calming in place until reaching the stop sign at Woodville Street. Higher speeds were measured on this section of Edinboro Street, in comparison to the Woodville to Scarborough Beach Road section, and approximately 10% of traffic is attributed to heavy vehicles given the bus route along this section of road.

Residents are increasingly seeking slower speed environments on residential streets. In the absence of a 40km/hr speed zone on residential streets, traffic calming through use of infrastructure such as plateaux and speed humps is within the City’s ability to deliver and is supported by the majority of residents in this circumstance.

10.3 Response to Notice of Motion - City Building Information

TRIM Ref: D17/178755

Author: Craig Wilson, Manager Asset & Design

Authoriser: Andrew Murphy, Director Engineering

Attachments: 1. City Building Information

Recommendation:

That Council:

1. RECEIVES the information on the City’s buildings provided in this report in response to Councils decision from 12 December 2017 (Item 14.2); and

2. NOTES that a project to review and assess the City’s building asset portfolio will be listed for consideration in the 2018/19 to 2022/23 Corporate Business Plan.

Council Decision Item 10.3

Moved: Cr Murphy, Seconded: Cr Gontaszewski

That the recommendation be adopted.

carried Unanimously (9-0)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against: Nil

11 Corporate Services

11.1 Leases to Department of Health to govern Department's current use of the Child Health Clinics within City of Vincent

TRIM Ref: D18/60136

Author: Meluka Bancroft, Property Leasing Officer

Authoriser: Kerryn Batten, Director Corporate Services

Attachments: Nil

Recommendation:

That Council:

1. ACKNOWLEDGES the community benefit provided by the child health clinics located within the City of Vincent and on this basis SUPPORTS the subsidisation of the Department of Health’s use of the City’s buildings to provide this service, which is estimated to be $23,000 per annum (including depreciation).

2. APPROVES a lease of the Loftus Child Health Clinic, located at 99 (Lot 501) Loftus Street, Leederville, to the Department of Health, commencing on 1 July 2018, on the following key terms:

2.1. Term: 5 years;

2.2. Lease Extension: Three 5 year terms at the City’s discretion;

2.3. Permitted Purpose: Child health clinic;

2.4. Rent / Utility fee: $5,000 incl GST per annum (indexed by CPI), based on current level of use of clinic by lessee and level of service provided by the City (particularly cleaning frequency);

2.5. Rates & Taxes: to be paid by City;

2.6. Utilities: to be paid by City;

2.7. Insurance: building insurance premium to be paid by City, lessee to effect and maintain public liability insurance;

2.8. Indemnity: Department to indemnify the City against any loss / damage;

2.9. Repairs: City to repair and maintain premises, including structural;

2.10. Cleaning: City to organise cleaning three times per week;

2.11. Toilet access: Department has a licence to access the toilet within the centre;

2.12. Capital works: at sole discretion of the City;

2.13. Redevelopment: City may terminate the lease to redevelop the centre by providing one year’s notice in writing; and

2.14. Acknowledgement: The Department of Health is to acknowledge the support of the City through on-site signage and references in documents where appropriate.

3. APPROVES a lease of the Mt Hawthorn Child Health Clinic, located at 197 (Lot 274) Scarborough Beach Road, Mount Hawthorn, to the Department of Health, commencing on 1 July 2018, on the key terms set out in 2. above, except for 2.11.

4. APPROVES a lease of the Highgate Child Health Clinic, located at 84 (Lot 150) Harold Street, Mount Lawley, to the Department of Health, commencing on 1 July 2018, on the key terms set out in 2. above, except for 2.11.

5. SUBJECT to final satisfactory negotiations being carried out by the Chief Executive Officer, AUTHORISES the Mayor and Director Corporate Services, to affix the common seal and execute the leases in 2, 3 and 4 above.

6. NOTES that the North Perth Child Health Clinic is located at 20 (Lot 4) View Street, North Perth which is owned by the Multicultural Services Centre of WA Inc (MSCWA) and the Ethnic Communities Council of WA Inc (ECC) and that the City currently leases the clinic portion of the building from the MSCWA and ECC.

7. NOTES that the Department of Health has confirmed an interest in entering into a lease directly with the MSCWA and ECC, and that Administration will monitor the negotiations and investigate the termination of its lease with the MSCWA and ECC and present a report to Council in respect to the prospective termination of its lease following successful lease negotiations between the Department of Health and MSCWA and ECC.

Moved: Cr Topelberg, Seconded: Cr Loden

That the recommendation be adopted.

Proposed Amendment

Moved: Cr Loden, Seconded: Cr Gontaszewski

That an additional recommendation 8 be added as follows:

“8. REQUESTS that Administration investigate the installation of a solar PV array on the Mount Hawthorn Child Health Clinic and Highgate Child Health Clinic by February 2019 and if demonstrated to be economic list for consideration in the 2019/20 budget.”

proposed AMENDMENT lost (3-6)

For: Cr Hallett, Cr Loden and Cr Murphy

Against: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Harley and Cr Topelberg

Council Decision Item 11.1

That Council:

2. APPROVES a lease of the Loftus Child Health Clinic, located at 99 (Lot 501) Loftus Street, Leederville, to the Department of Health, commencing on 1 July 2018, on the following key terms:

2.1. Term: 5 years;

2.2. Lease Extension: Three 5 year terms at the City’s discretion;

2.3. Permitted Purpose: Child health clinic;

2.4. Rent / Utility fee: $5,000 incl GST per annum (indexed by CPI), based on current level of use of clinic by lessee and level of service provided by the City (particularly cleaning frequency);

2.5. Rates & Taxes: to be paid by City;

2.6. Utilities: to be paid by City;

2.7. Insurance: building insurance premium to be paid by City, lessee to effect and maintain public liability insurance;

2.8. Indemnity: Department to indemnify the City against any loss / damage;

2.9. Repairs: City to repair and maintain premises, including structural;

2.10. Cleaning: City to organise cleaning three times per week;

2.11. Toilet access: Department has a licence to access the toilet within the centre;

2.12. Capital works: at sole discretion of the City;

2.13. Redevelopment: City may terminate the lease to redevelop the centre by providing one year’s notice in writing; and

2.14. Acknowledgement: The Department of Health is to acknowledge the support of the City through on-site signage and references in documents where appropriate.

carried (8-1)

For: Presiding Member Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden, Cr Murphy and Cr Topelberg

Against: Cr Harley

12 Community Engagement

12.1 Seasonal Licences for use of Charles Veryard Pavilion - Modernians Hockey Club Inc., Tuart Hill Cricket Club Inc. and Mt Hawthorn Cardinals Junior Football Club Inc.

TRIM Ref: D17/53475

Author: Karen Balm, Community Partnerships - Projects Officer

Authoriser: Michael Quirk, Director Community Engagement

Attachments: 1. Plan of Winter Licence Area (Hockey and Football Club)

2. Plan of Summer Licence Area (Cricket Club)

3. Plan of Storage Shed Licence Area (Cricket and Football Club)

Recommendation:

That Council:

1. APPROVES the termination of the Tuart Hill Cricket Club Inc. and Modernians Hockey Club Inc. joint monthly tenancy of the clubrooms and cricket wickets (turf and practice wickets) at Charles Veryard Reserve, pursuant to clause 14 of the Lease dated 2 October 2009;

2. APPROVES a joint winter Licence (1 April – 30 September) for the use of Charles Veryard Reserve Pavilion (excluding public toilets) to the Modernians Hockey Club Inc. and Mt Hawthorn Cardinals Junior Football Club Inc. on the terms set out below:

2.1 Term: Two winter seasons;

2.2 Licence Fee: $2,175 plus GST (indexed by CPI) to be paid by each Club;

2.3 Licence Area: Kitchen, servery, social room, cool room, shared storeroom and change rooms (whole of Pavilion except for public toilets and storage areas);

2.4 Permitted Purpose: Sporting and recreational activities;

2.5 Days of Use (Mods): Monday, Thursday, Saturday and alternating Friday;

2.6 Days of Use (Cardinals): Tuesday, Wednesday, Sunday and alternating Friday;

2.7 Outgoings (utilities & ESL): Clubs pay 93 per cent of electricity and water charges (during season of use) and 50 per cent of the Emergency Services Levy – to be divided equally between Hockey and Football;

2.8 Insurance: Clubs to effect and maintain public liability insurance;

2.9 Cleaning: Clubs to keep clean and tidy during season;

2.10 Hand Over: At end of season Clubs to steam clean floor, touch up paint, and remove all items from area to the City’s satisfaction;

2.11 Maintenance: City to repair and maintain (including cleaning gutters and removing graffiti), and undertake structural maintenance and repairs, except if damage caused by Clubs, in which case Clubs to pay cost;

2.12 Minimum Level of Service

(statutory fire compliance

checks, pest inspections): City to conduct at City’s cost;

2.13 Shared Use of Clubrooms: Clubs can hire clubrooms at rates consistent with City’s Schedule of Fees and Charges;

2.14 Shared Use of Change

Rooms: Clubs must provide use of change rooms to schools and community groups hiring the Reserve, subject to payment of a nominal cleaning fee of $30 per hour; and

2.15 Termination: In the event that the Reserve is not available for use by a Club, or is not of a suitable standard, the Club may terminate the Licence by providing one (1) months’ notice in writing to the City and if the Licensor and Licensee agree in writing that the Licence is no longer required, the Licence will terminate on the day that the Licensee yields up the Premises;

3. APPROVES a summer Licence (1 October – 31 March) for the use of Charles Veryard Reserve Pavilion (excluding public toilets) to the Tuart Hill Cricket Club Inc. on the terms set out below;

3.1 Term: Two summer seasons;

3.2 Licence Fee: $4,350 plus GST (indexed by CPI);

3.3 Licence Area: Kitchen, servery, social room, cool room, shared storeroom and change rooms (whole of Pavilion except for public toilets and storage areas);

3.4 Permitted Purpose: Sporting and recreational activities;

3.5 Days of Use: Monday – Sunday;

3.6 Outgoings (utilities & ESL): Club pay 93 per cent of electricity and water charges (during season of use) and 50 per cent of the Emergency Services Levy;

3.7 Insurance: Club to effect and maintain public liability insurance;

3.8 Cleaning: Club to keep clean and tidy during season;

3.9 Hand Over: At end of season the Club is to steam clean floor, touch up paint, and remove all items from area to the City’s satisfaction;

3.10 Maintenance: City to repair and maintain (including cleaning gutters and removing graffiti), and undertake structural maintenance and repairs, except if damage caused by the Club, in which case the Club to pay cost;

3.11 Minimum Level of Service

(statutory fire compliance

checks, pest inspections): City to conduct at City’s cost;

3.12 Shared Use of Clubrooms: Club can hire clubrooms at rates consistent with the City’s Schedule of Fees and Charges;

3.13 Shared Use of Change

Rooms: Club must provide use of change rooms to schools and community groups hiring the Reserve, subject to payment of a nominal cleaning fee of $30 per hour; and

3.14 Termination: In the event that the Reserve is not available for use by the Club, or is not of a suitable standard, the Club may terminate the Licence by providing one (1) months’ notice in writing to the City and if the Licensor and Licensee agree in writing that the Licence is no longer required, the Licence will terminate on the day that the Licensee yields up the Premises;

4. APPROVES annual Licences to the Tuart Hill Cricket Club and Mt Hawthorn Cardinals Junior Football Club to exclusively use their respective storage areas for the term of the seasonal Licences set out above, on the terms set out below:

4.1 Cleaning: Club/s to keep storeroom clean and tidy; and

4.2 Maintenance: City to repair and maintain, except if damage caused by clubs, in which case Club/s to pay cost;

5. AUTHORISES the Mayor and Director Corporate Services to affix the common seal and execute the Licences as set out above;

6. APPROVES BY ABSOLUTE MAJORITY a waiver of fees for Modernians Hockey Club Inc. totalling $4,361.16 in recognition of Pavilion usage by Mt Hawthorn Cardinals Junior Football Club during the 2014/15 to 2017/18 period ;

7. APPROVES BY ABSOLUTE MAJORITY a write-off of fees for Modernians Hockey Club Inc. totalling $8,915.82 in recognition of Pavilion usage by Mt Hawthorn Cardinals Junior Football Club during the 2014/15 to 2017/18 period and restricted Pavilion access during the refurbishment works; and

8. NOTES that Administration shall negotiate an appropriate agreement with Tuart Hill Cricket Club Inc. regarding turf cricket wicket management and maintenance for further consideration by Council.

Moved: Cr Castle, Seconded: Cr Gontaszewski

That the recommendation be adopted.

Proposed Amendment

Moved: Cr Castle, Seconded: Cr Gontaszewski