LATE AGENDA

 

Council Briefing

 

17 July 2018

 

Time:

6pm

Location:

Administration and Civic Centre

244 Vincent Street, Leederville

 

 

 

 

Len Kosova

Chief Executive Officer

 


Council Briefing Agenda                                                                                            17 July 2018

Order Of Business

 

6          Engineering. 4

6.4             LATE REPORT: Tender No. 553/18 Supply and Laying of Kerbing. 4

6.5             LATE REPORT: Tender No. 552/18 Traffic Management Services. 7

 

 


Council Briefing Agenda                                                                                            17 July 2018

6             Engineering

6.4          LATE REPORT: Tender No. 553/18 Supply and Laying of Kerbing

TRIM Ref:                  D18/82182

Author:                     Allan Brown, Coordinator Engineering Operations

Authoriser:                Andrew Murphy, Director Engineering

Attachments:             1.       Pricing Schedule and Evaluation - Confidential   

 

Recommendation:

That Council ACCEPTS Tender No. 553/18 from Kerb West Extruded Concrete Kerbing for the Supply and Laying of Kerbing as per the pricing schedule (Confidential Attachment 1) in the tender submissions and general conditions of tendering.

 

Purpose of Report:

To consider awarding of Tender 553/18 – Supply and Laying of Kerbing for the City of Vincent.

Background:

Kerbing forms part of most capital works projects within the City, as well as a required part of the City’s ongoing maintenance generated by requests from members of the public and/or routine maintenance.

 

Kerb West Extruded Concrete Kerbing currently supply and lay kerbing for the various capital projects, as well as the operational works required by the City.  This Tender is due to expire August 2018.

 

Due to changes to the Local Government (Functions and General) Regulations 1996, a panel of contractors is no longer permitted unless supported by policy, therefore a single supplier is being engaged for the duration of this contract.

Details:

At the close of the tender on 25 May 2018 four tenders were submitted by the following companies:

 

·    Kerb West Extruded Concrete Kerbing

·    GMF Contractors

·    All State Kerbing and Concrete Pty Ltd

·    Kerb Direct Kerbing


 

Tender Assessment:

 

Under delegation 1.19, the Procurement Plan was executed by the Director Engineering with the Evaluation Criteria being approved on 8 May 2018 as below.

 

1.         CRITERIA

2.         WEIGHTING

3.         Financial offer

4.         40%

5.         Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract.

6.         30%

7.         Demonstrated ability to supply and deliver services within the nominated timeframes

8.         20%

9.         History and viability of the company

10.       10%

11.       Total

12.       100%

 

The tenders were assessed against the above evaluation criteria by the members of the Tender Evaluation Panel (below), with a scoring system being used as part of the assessment process.

 

Tender Evaluation Panel:

 

·    Coordinator Engineering Operations

·    Supervisor Construction and Maintenance

·    Supervisor Depot Operations

 

Tender Evaluation Ranking:

 

Tender rankings are shown in the following table.  Of the four tenders received, all were deemed compliant and were therefore evaluated.  Full details and submitted prices are shown in Confidential Attachment 1

 

Criteria

Weighting

Kerb West Extruded Concrete Kerbing

All State Kerbing and Concrete Pty Ltd

Kerb Direct Kerbing

GMF Contractors

Financial offer

40%

40

37.9

36

35.2

Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract.

30%

27

27

27

7

Demonstrated ability to supply and deliver services within the nominated timeframes

20%

18

18

14

3.3

History and viability of the company

10%

8

9

8

2

Total

100%

93

91.9

85

47.5

Ranking

 

1st

2nd

3rd

4th

 


 

Consultation/Advertising:

Tender No. 553/18 – Supply and Laying of Kerbing was advertised on 9 May 2018 and closed on Friday 25 May 2018.

 

Contract Type

Schedule of rates contract

Contract term:

Three years

Commencement date:

On awarding of contract

Expiry date:

Three years from awarding of contract

Legal/Policy:

The tender was advertised and assessed in accordance with the Local Government Act 1995, Local Government (Functions and General) Regulations 1996, and the City’s Purchasing Policy 1.2.3.

Risk Management Implications:

Not applicable.

Strategic Implications:

In accordance with the City’s Strategic Plan 2013-2023, Objective 1 states:

 

“1.1    Improve and maintain the natural and built environment and infrastructure.”

 

1.1.4  “Enhance and maintain the City’s infrastructure, assets and community facilities to provide a safe, sustainable and functional environment.”

SUSTAINABILITY IMPLICATIONS:

Not applicable.

Financial/Budget Implications:

Costs associated with this contract are charged to the respective Capital and Operating accounts over the course of the financial year.  Costs per annum vary, depending upon the scope of the various projects on the annual Capital Works program, or what unplanned maintenance or repairs where required, however the total annul spend on kerbing is in the order of $200,000.

Comments:

A Tender Evaluation Summary is included in the Confidential Attachment 1 and contains further information on the evaluation.

 

Kerb West Extruded Concrete Kerbing achieved the highest score and were as assessed as providing the ‘best value of money’.  They have a proven track record with the City over the past three years of current tender providing a reliable and quality service.

 

As such the evaluation panel is satisfied that Kerb West Extruded Concrete Kerbing demonstrated that they have the capacity, experience and personnel required to undertake the works outlined in the specification and will provide the City with the most advantageous outcome.

 

It is therefore recommended that Council accepts Tender No. 553/18 from Kerb West Extruded Concrete Kerbing for Supply and Laying of Kerbing.

 


Council Briefing Agenda                                                                                            17 July 2018

6.5          LATE REPORT: Tender No. 552/18 Traffic Management Services

TRIM Ref:                  D18/94015

Author:                     Allan Brown, Coordinator Engineering Operations

Authoriser:                Andrew Murphy, Director Engineering

Attachments:             1.       Pricing Schedule and Evaluation - Confidential   

 

Recommendation:

That Council ACCEPTS Tender No. 552/18 from Vigilant Traffic Management Group Pty Ltd for the provision of Traffic Management Services as per the pricing schedule (Confidential Attachment 1) in the tender submissions and general conditions of tendering.

 

Purpose of Report:

To consider awarding of Tender No. 552/18 – Traffic Management Services for the City of Vincent.

Background:

Traffic Management is a vital service providing safety for general public and staff when undertaking a variety of projects, albeit capital and maintenance and public events throughout the City.

 

The current contract for traffic management services, which has been provided by Vigilant Traffic Management, Warp Pty Ltd and Evolution Traffic Control Pty Ltd, expires in August 2018.

 

Due to changes to the Local Government (Functions and General) Regulations 1996, a panel of contractors is no longer permitted unless supported by policy, therefore a single supplier is being engaged for the duration of this contract.

Consultation/Advertising:

Tender No. 552/18 – Traffic Management Services was advertised on 9 May 2018 and closed on Friday 25 May 2018.

 

Contract Type

Schedule of Rates Contract

Contract term:

Three years

Commencement date:

On awarding of contract

Expiry date:

Three years from awarding of contract

Details:

At the close of the tender on 25 May 2018 16 tender submissions had been received from the following companies:

 

·    Warp Pty Ltd

·    Vigilant Traffic Management Group Pty Ltd

·    TMSW Pty Ltd T/As Traffic Force

·    Taborda Contracting

·    K & D Traffic Management Pty Ltd

·    Evolution Traffic Control Pty Ltd

·    Contraflow

·    Complete Cabling and Construction T/As Complete Traffic

·    Site Traffic Management Services

·    Quality Traffic Management Services

·    PAR Traffic Solutions Pty Ltd

·    LGC Group Pty Ltd

·    Carrington’s Traffic Services

·    Beaver Traffic Management

·    Altus Traffic Pty Ltd

·    Advanced Traffic Management (WA) Pty Ltd

 

Tender Assessment:

 

Under delegation 1.19, the Procurement Plan was executed by the Director Engineering with the Evaluation Criteria being approved on 8 May 2018 as below.

 

13.       CRITERIA

14.       WEIGHTING

15.       Financial offer

16.       40%

17.       Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract.

18.       30%

19.       Demonstrated ability to supply and deliver services within the nominated timeframes

20.       20%

21.       History and viability of the company

22.       10%

23.       Total

24.       100%

 

The tenders were assessed against the above evaluation criteria by the members of the Tender Evaluation Panel (below), with a scoring system being used as part of the assessment process.

 

Tender Evaluation Panel:

 

·    Coordinator Engineering Operations

·    Supervisor Construction and Maintenance

·    Supervisor Depot Operations


 

Tender Evaluation Ranking:

 

Tender rankings are shown in the following table.  All 16 tender responses were deemed compliant and were therefore evaluated.  Full details and submitted prices are shown in Confidential Attachment 1.

 

Criteria

Financial Offer

Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract

Demonstrated ability to supply and deliver services within the nominated timeframes

History and viability of the company

Total

Ranking

Weighting

40%

30%

20%

10%

100%

 

Vigilant Traffic Group Pty Ltd

40

27

18

8.67

93.67

1st

TMSW Pty Ltd T/As

Traffic Force

39.30

27

17

9

92.30

2nd

Advanced Traffic Management (WA) Pty Ltd

38.90

27

18

8.33

92.23

3rd

Warp Pty Ltd

35.50

27

18

9

89.50

4th

Taborda Contracting

36.30

26

16.67

6.67

85.64

5th

Altus Traffic Pty Ltd

33.40

27

16

8.33

84.73

6th

Carrington’s Traffic Services

29.6

27

18

6.67

81.27

7th

Quality Traffic Management Services

29.5

27

17.33

8

81.83

8th

LGC Group Pty Ltd

33.4

23

16.67

5.33

78.40

9th

Evolution Traffic Control Pty Ltd

27.6

24

18

8.33

77.93

10th

Site Traffic Management Services

37.5

17

14.67

7

76.17

11th

PAR Traffic Solutions Pty Ltd

39.9

16

12

7

74.90

12th

Beaver Traffic Management

38.1

12

8.67

4.33

63.10

13th

Complete Cabling and Construction T/As Complete Traffic

34.9

15

7.33

4.33

61.56

14th

K & D traffic Management Pty Ltd

30.3

16

9.33

5.33

60.96

15th

Contraflow

39.4

1

0

0

40.40

16th

Legal/Policy:

The tender was advertised and assessed in accordance with the Local Government Act 1995, Local Government (Functions and General) Regulations 1996, and the City’s Purchasing Policy 1.2.3.

Risk Management Implications:

Not applicable.

Strategic Implications:

In accordance with the City’s Strategic Plan 2013-2023, Objective 1 states:

 

“1.1    Improve and maintain the natural and built environment and infrastructure.”

 

1.1.4  “Enhance and maintain the City’s infrastructure, assets and community facilities to provide a safe, sustainable and functional environment.”

SUSTAINABILITY IMPLICATIONS:

Not applicable.

Financial/Budget Implications:

Costs associated with this contract are charged to the respective Capital and Operating accounts over the course of the financial year.  Costs per annum vary, depending upon the scope of the various projects on the annual Capital Works program, or what unplanned maintenance or repairs where required, however the total annul spend on kerbing is in the order of $500,000.

Comments:

A Tender Evaluation Summary is included in the Confidential Attachment 1 and contains further information on the evaluation.

 

The submission from Vigilant Traffic Management Group Pty Ltd complies with all the tender requirements and they have satisfactorily performed in similar roles and their tender submission provides value for money.

 

As such the evaluation panel was satisfied that Vigilant Traffic Management Group Pty Ltd demonstrated that they have the capacity, experience and personnel required to undertake the works outlined in the specification and will provide the City with the best value for money.

 

It is therefore recommended that Council accepts Tender No. 552/18 from Vigilant Traffic Management Services Pty Ltd for removal the Supply of Traffic Management Services.