LATE AGENDA
Council Briefing
17 July 2018
Time: |
6pm |
Location: |
Administration and Civic Centre 244 Vincent Street, Leederville |
Len Kosova
Chief Executive Officer
Council Briefing Agenda 17 July 2018
6.4 LATE REPORT: Tender No. 553/18 Supply and Laying of Kerbing
6.5 LATE REPORT: Tender No. 552/18 Traffic Management Services
TRIM Ref: D18/82182
Author: Allan Brown, Coordinator Engineering Operations
Authoriser: Andrew Murphy, Director Engineering
Attachments: 1. Pricing Schedule and Evaluation - Confidential
That Council ACCEPTS Tender No. 553/18 from Kerb West Extruded Concrete Kerbing for the Supply and Laying of Kerbing as per the pricing schedule (Confidential Attachment 1) in the tender submissions and general conditions of tendering. |
Purpose of Report:
To consider awarding of Tender 553/18 – Supply and Laying of Kerbing for the City of Vincent.
Background:
Kerbing forms part of most capital works projects within the City, as well as a required part of the City’s ongoing maintenance generated by requests from members of the public and/or routine maintenance.
Kerb West Extruded Concrete Kerbing currently supply and lay kerbing for the various capital projects, as well as the operational works required by the City. This Tender is due to expire August 2018.
Due to changes to the Local Government (Functions and General) Regulations 1996, a panel of contractors is no longer permitted unless supported by policy, therefore a single supplier is being engaged for the duration of this contract.
Details:
At the close of the tender on 25 May 2018 four tenders were submitted by the following companies:
· Kerb West Extruded Concrete Kerbing
· GMF Contractors
· All State Kerbing and Concrete Pty Ltd
· Kerb Direct Kerbing
Tender Assessment:
Under delegation 1.19, the Procurement Plan was executed by the Director Engineering with the Evaluation Criteria being approved on 8 May 2018 as below.
1. CRITERIA |
2. WEIGHTING |
3. Financial offer |
4. 40% |
5. Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract. |
6. 30% |
7. Demonstrated ability to supply and deliver services within the nominated timeframes |
8. 20% |
9. History and viability of the company |
10. 10% |
11. Total |
12. 100% |
The tenders were assessed against the above evaluation criteria by the members of the Tender Evaluation Panel (below), with a scoring system being used as part of the assessment process.
Tender Evaluation Panel:
· Coordinator Engineering Operations
· Supervisor Construction and Maintenance
· Supervisor Depot Operations
Tender Evaluation Ranking:
Tender rankings are shown in the following table. Of the four tenders received, all were deemed compliant and were therefore evaluated. Full details and submitted prices are shown in Confidential Attachment 1
Criteria |
Weighting |
Kerb West Extruded Concrete Kerbing |
All State Kerbing and Concrete Pty Ltd |
Kerb Direct Kerbing |
GMF Contractors |
Financial offer |
40% |
40 |
37.9 |
36 |
35.2 |
Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract. |
30% |
27 |
27 |
27 |
7 |
Demonstrated ability to supply and deliver services within the nominated timeframes |
20% |
18 |
18 |
14 |
3.3 |
History and viability of the company |
10% |
8 |
9 |
8 |
2 |
Total |
100% |
93 |
91.9 |
85 |
47.5 |
Ranking |
|
1st |
2nd |
3rd |
4th |
Consultation/Advertising:
Tender No. 553/18 – Supply and Laying of Kerbing was advertised on 9 May 2018 and closed on Friday 25 May 2018.
Contract Type |
Schedule of rates contract |
Contract term: |
Three years |
Commencement date: |
On awarding of contract |
Expiry date: |
Three years from awarding of contract |
Legal/Policy:
The tender was advertised and assessed in accordance with the Local Government Act 1995, Local Government (Functions and General) Regulations 1996, and the City’s Purchasing Policy 1.2.3.
Risk Management Implications:
Not applicable.
Strategic Implications:
In accordance with the City’s Strategic Plan 2013-2023, Objective 1 states:
“1.1 Improve and maintain the natural and built environment and infrastructure.”
1.1.4 “Enhance and maintain the City’s infrastructure, assets and community facilities to provide a safe, sustainable and functional environment.”
SUSTAINABILITY IMPLICATIONS:
Not applicable.
Financial/Budget Implications:
Costs associated with this contract are charged to the respective Capital and Operating accounts over the course of the financial year. Costs per annum vary, depending upon the scope of the various projects on the annual Capital Works program, or what unplanned maintenance or repairs where required, however the total annul spend on kerbing is in the order of $200,000.
Comments:
A Tender Evaluation Summary is included in the Confidential Attachment 1 and contains further information on the evaluation.
Kerb West Extruded Concrete Kerbing achieved the highest score and were as assessed as providing the ‘best value of money’. They have a proven track record with the City over the past three years of current tender providing a reliable and quality service.
As such the evaluation panel is satisfied that Kerb West Extruded Concrete Kerbing demonstrated that they have the capacity, experience and personnel required to undertake the works outlined in the specification and will provide the City with the most advantageous outcome.
It is therefore recommended that Council accepts Tender No. 553/18 from Kerb West Extruded Concrete Kerbing for Supply and Laying of Kerbing.
TRIM Ref: D18/94015
Author: Allan Brown, Coordinator Engineering Operations
Authoriser: Andrew Murphy, Director Engineering
Attachments: 1. Pricing Schedule and Evaluation - Confidential
That Council ACCEPTS Tender No. 552/18 from Vigilant Traffic Management Group Pty Ltd for the provision of Traffic Management Services as per the pricing schedule (Confidential Attachment 1) in the tender submissions and general conditions of tendering. |
Purpose of Report:
To consider awarding of Tender No. 552/18 – Traffic Management Services for the City of Vincent.
Background:
Traffic Management is a vital service providing safety for general public and staff when undertaking a variety of projects, albeit capital and maintenance and public events throughout the City.
The current contract for traffic management services, which has been provided by Vigilant Traffic Management, Warp Pty Ltd and Evolution Traffic Control Pty Ltd, expires in August 2018.
Due to changes to the Local Government (Functions and General) Regulations 1996, a panel of contractors is no longer permitted unless supported by policy, therefore a single supplier is being engaged for the duration of this contract.
Consultation/Advertising:
Tender No. 552/18 – Traffic Management Services was advertised on 9 May 2018 and closed on Friday 25 May 2018.
Contract Type |
Schedule of Rates Contract |
Contract term: |
Three years |
Commencement date: |
On awarding of contract |
Expiry date: |
Three years from awarding of contract |
Details:
At the close of the tender on 25 May 2018 16 tender submissions had been received from the following companies:
· Warp Pty Ltd
· Vigilant Traffic Management Group Pty Ltd
· TMSW Pty Ltd T/As Traffic Force
· Taborda Contracting
· K & D Traffic Management Pty Ltd
· Evolution Traffic Control Pty Ltd
· Contraflow
· Complete Cabling and Construction T/As Complete Traffic
· Site Traffic Management Services
· Quality Traffic Management Services
· PAR Traffic Solutions Pty Ltd
· LGC Group Pty Ltd
· Carrington’s Traffic Services
· Beaver Traffic Management
· Altus Traffic Pty Ltd
· Advanced Traffic Management (WA) Pty Ltd
Tender Assessment:
Under delegation 1.19, the Procurement Plan was executed by the Director Engineering with the Evaluation Criteria being approved on 8 May 2018 as below.
13. CRITERIA |
14. WEIGHTING |
15. Financial offer |
16. 40% |
17. Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract. |
18. 30% |
19. Demonstrated ability to supply and deliver services within the nominated timeframes |
20. 20% |
21. History and viability of the company |
22. 10% |
23. Total |
24. 100% |
The tenders were assessed against the above evaluation criteria by the members of the Tender Evaluation Panel (below), with a scoring system being used as part of the assessment process.
Tender Evaluation Panel:
· Coordinator Engineering Operations
· Supervisor Construction and Maintenance
· Supervisor Depot Operations
Tender Evaluation Ranking:
Tender rankings are shown in the following table. All 16 tender responses were deemed compliant and were therefore evaluated. Full details and submitted prices are shown in Confidential Attachment 1.
Criteria |
Financial Offer |
Demonstrated experience, qualifications, capacity and resources to undertake the requirements of this contract |
Demonstrated ability to supply and deliver services within the nominated timeframes |
History and viability of the company |
Total |
Ranking |
Weighting |
40% |
30% |
20% |
10% |
100% |
|
Vigilant Traffic Group Pty Ltd |
40 |
27 |
18 |
8.67 |
93.67 |
1st |
TMSW Pty Ltd T/As Traffic Force |
39.30 |
27 |
17 |
9 |
92.30 |
2nd |
Advanced Traffic Management (WA) Pty Ltd |
38.90 |
27 |
18 |
8.33 |
92.23 |
3rd |
Warp Pty Ltd |
35.50 |
27 |
18 |
9 |
89.50 |
4th |
Taborda Contracting |
36.30 |
26 |
16.67 |
6.67 |
85.64 |
5th |
Altus Traffic Pty Ltd |
33.40 |
27 |
16 |
8.33 |
84.73 |
6th |
Carrington’s Traffic Services |
29.6 |
27 |
18 |
6.67 |
81.27 |
7th |
Quality Traffic Management Services |
29.5 |
27 |
17.33 |
8 |
81.83 |
8th |
LGC Group Pty Ltd |
33.4 |
23 |
16.67 |
5.33 |
78.40 |
9th |
Evolution Traffic Control Pty Ltd |
27.6 |
24 |
18 |
8.33 |
77.93 |
10th |
Site Traffic Management Services |
37.5 |
17 |
14.67 |
7 |
76.17 |
11th |
PAR Traffic Solutions Pty Ltd |
39.9 |
16 |
12 |
7 |
74.90 |
12th |
Beaver Traffic Management |
38.1 |
12 |
8.67 |
4.33 |
63.10 |
13th |
Complete Cabling and Construction T/As Complete Traffic |
34.9 |
15 |
7.33 |
4.33 |
61.56 |
14th |
K & D traffic Management Pty Ltd |
30.3 |
16 |
9.33 |
5.33 |
60.96 |
15th |
Contraflow |
39.4 |
1 |
0 |
0 |
40.40 |
16th |
Legal/Policy:
The tender was advertised and assessed in accordance with the Local Government Act 1995, Local Government (Functions and General) Regulations 1996, and the City’s Purchasing Policy 1.2.3.
Risk Management Implications:
Not applicable.
Strategic Implications:
In accordance with the City’s Strategic Plan 2013-2023, Objective 1 states:
“1.1 Improve and maintain the natural and built environment and infrastructure.”
1.1.4 “Enhance and maintain the City’s infrastructure, assets and community facilities to provide a safe, sustainable and functional environment.”
SUSTAINABILITY IMPLICATIONS:
Not applicable.
Financial/Budget Implications:
Costs associated with this contract are charged to the respective Capital and Operating accounts over the course of the financial year. Costs per annum vary, depending upon the scope of the various projects on the annual Capital Works program, or what unplanned maintenance or repairs where required, however the total annul spend on kerbing is in the order of $500,000.
Comments:
A Tender Evaluation Summary is included in the Confidential Attachment 1 and contains further information on the evaluation.
The submission from Vigilant Traffic Management Group Pty Ltd complies with all the tender requirements and they have satisfactorily performed in similar roles and their tender submission provides value for money.
As such the evaluation panel was satisfied that Vigilant Traffic Management Group Pty Ltd demonstrated that they have the capacity, experience and personnel required to undertake the works outlined in the specification and will provide the City with the best value for money.
It is therefore recommended that Council accepts Tender No. 552/18 from Vigilant Traffic Management Services Pty Ltd for removal the Supply of Traffic Management Services.