Agenda of Annual General Meeting

Annual General Meeting Agenda 29 January 2019

DISCLAIMER

No responsibility whatsoever is implied or accepted by the City of Vincent (City) for any act, omission, statement or intimation occurring during Council Briefings or Council Meetings. The City disclaims any liability for any loss however caused arising out of reliance by any person or legal entity on any such act, omission, statement or intimation occurring during Council Briefings or Council Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council Briefing or Council Meeting does so at their own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning or development application or application for a licence, any statement or intimation of approval made by an Elected Member or Employee of the City during the course of any meeting is not intended to be and is not to be taken as notice of approval from the City. The City advises that anyone who has any application lodged with the City must obtain and should only rely on written confirmation of the outcome of the application, and any conditions attaching to the decision made by the Council in respect of the application.

Copyright

Any plans or documents contained within this Agenda may be subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of the copyright owner(s) should be sought prior to their reproduction. It should be noted that Copyright owners are entitled to take legal action against any persons who infringe their copyright. A reproduction of material that is protected by copyright may represent a copyright infringement.

CITY OF VINCENT

INFORMATION ON HOW THE

ANNUAL ELECTOR’S MEETING

IS CONDUCTED

The purpose of the Annual General Meeting of Electors (AGME) is to receive the City’s Annual Report and any other general business pertaining to Council. In accordance with the Local Government (Administration) Regulations 1996, the Mayor is to preside at a general or special meeting of Electors and shall determine the procedure to be followed, as set out below:

1. All present are required to sign the attendance register at the entry to the Chambers, including name and address.

2. Speakers must be Electors of the City of Vincent.

3. The proceedings will be recorded for the purpose of producing the minutes and speakers are requested to use the microphones each time they speak. No other audio or visual recording is to be undertaken without the permission of the Presiding Member.

4. During General Business, questions or statements may only relate to matters that affect the City of Vincent and will be accepted at the discretion of the Presiding Member.

5. Motions from Electors, where presented in writing, will be read aloud by the Presiding Member to ensure that everyone is clear about what they are voting on. Motions from the floor will only be accepted at the discretion of the Presiding Member.

6. The Presiding Member will call for a mover and a seconder for a motion.

7. No motion or amendment is open to debate until it has been seconded. Only one amendment on any one motion shall be received at a time and such amendment shall be dealt with before any further amendment can be received; however any number of amendments may be proposed.

8. Upon a motion being proposed, the Presiding Member will call for speakers to address the Chair.

9. When addressing the meeting a person is to: -

a) Rise and move to the front podium unless unable to do so by reason of sickness or disability;

b) State his or her name and address for recording in the minutes; and

c) Address the meeting through the Presiding Member.

10. The mover of a motion (but not the mover of an amendment) has the right of reply, and this closes the debate.

11. An Elector may rise and move without discussion “That the question be now put”, which, on being duly seconded and carried by a majority, will result in submission of the motion at once to the meeting, after the mover has replied.

12. The Presiding Member will then ask for a vote on the motion on the floor.

13. Each Elector has one vote. An Elector does not have to vote.

14. Voting is determined by a show of hands.

15. A simple majority carries the vote.

16. Minutes of this meeting will be available for inspection by members of the public. Any motions arising from the meeting requiring action will be presented to the next available Ordinary Meeting of Council for consideration.

The decisions of the AGME are not binding on the Council, but as required by the Local Government Act 1995, the reasons for any Council decision on a decision of this meeting are to be recorded in the minutes of the Council Meeting.

Annual General Meeting Agenda 29 January 2019

3 Reports

3.1 2017/18 Annual Report (including 2017/18 Financial Report)

TRIM Ref: D19/12162

Author: Meluka Bancroft, A/Manager Governance and Risk

Authoriser: Kerryn Batten, Director Corporate Services

Attachments: 1. 2017/18 Annual Report (including Audited Financial Report) ⇩

Recommendation:

That the City of Vincent’s 2017/18 Annual Report be presented to the Annual General Meeting of Electors for discussion.

Purpose of Report:

To present the 2017/18 Annual Report for the City of Vincent, as attached at Attachment 1.

Background:

Council adopted the 2017/18 Annual Report (inclusive of the 2017/18 Audited Financial Report) at its Ordinary Meeting of Council on 11 December 2018.

Details:

The purpose of the Annual General Meeting of Electors is to provide electors with the opportunity to discuss the content of the Annual Report and raise any general business they may have in accordance with the Local Government (Administration) Regulations 1996.

An ‘elector’ is defined by the Local Government Act 1995 (Act) as a person who is eligible to be enrolled to vote at elections for the district or ward.

Consultation/Advertising:

Section 5.55 of the Act requires that Council gives local public notice of the Annual Report once it is adopted by Council, which includes publishing it on the local government’s website within 14 days after it was adopted by the Council. The City published the Annual Report on its website on 21 December 2018 and provided local public notice in the Perth Voice on Saturday 12 January 2019 and in The Guardian on Tuesday 15 January 2019.

Legal/Policy:

Section 5.53(1) of the Act requires local governments to develop and publish an Annual Report for each financial year. Section 5.27 of the Act requires that a general meeting of electors is held once every financial year and not more than 56 days after the local government adopts the annual report. Therefore the annual general meeting of electors must be held prior to the 5 February 2019.

Regulation 15 of the Local Government (Administration) Regulations 1996 prescribes that the matters to be discussed at the general meeting of electors are, firstly, the contents of the Annual Report for the previous financial year and, secondly, any other general business items.

Risk Management Implications:

Nil.

Strategic Implications:

1. This is in keeping with the City’s Strategic Community Plan 2018-2028:

Innovative and Accountable

Our community is aware of what we are doing and how we are meeting our goals

We are open and accountable to an engaged community

Our community is satisfied with the service we provide

SUSTAINABILITY IMPLICATIONS:

Nil.

Financial/Budget Implications:

Nil.