Annual General Meeting
29 January 2019
Administration and Civic Centre
244 Vincent Street, Leederville
Chief Executive Officer
CITY OF VINCENT
INFORMATION ON HOW THE
ANNUAL ELECTOR’S MEETING
The purpose of the Annual General Meeting of Electors (AGME) is to receive the City’s Annual Report and any other general business pertaining to Council. In accordance with the Local Government (Administration) Regulations 1996, the Mayor is to preside at a general or special meeting of Electors and shall determine the procedure to be followed, as set out below:
1. All present are required to sign the attendance register at the entry to the Chambers, including name and address.
2. Speakers must be Electors of the City of Vincent.
3. The proceedings will be recorded for the purpose of producing the minutes and speakers are requested to use the microphones each time they speak. No other audio or visual recording is to be undertaken without the permission of the Presiding Member.
4. During General Business, questions or statements may only relate to matters that affect the City of Vincent and will be accepted at the discretion of the Presiding Member.
5. Motions from Electors, where presented in writing, will be read aloud by the Presiding Member to ensure that everyone is clear about what they are voting on. Motions from the floor will only be accepted at the discretion of the Presiding Member.
6. The Presiding Member will call for a mover and a seconder for a motion.
7. No motion or amendment is open to debate until it has been seconded. Only one amendment on any one motion shall be received at a time and such amendment shall be dealt with before any further amendment can be received; however any number of amendments may be proposed.
8. Upon a motion being proposed, the Presiding Member will call for speakers to address the Chair.
9. When addressing the meeting a person is to: -
a) Rise and move to the front podium unless unable to do so by reason of sickness or disability;
b) State his or her name and address for recording in the minutes; and
c) Address the meeting through the Presiding Member.
10. The mover of a motion (but not the mover of an amendment) has the right of reply, and this closes the debate.
11. An Elector may rise and move without discussion “That the question be now put”, which, on being duly seconded and carried by a majority, will result in submission of the motion at once to the meeting, after the mover has replied.
12. The Presiding Member will then ask for a vote on the motion on the floor.
13. Each Elector has one vote. An Elector does not have to vote.
14. Voting is determined by a show of hands.
15. A simple majority carries the vote.
16. Minutes of this meeting will be available for inspection by members of the public. Any motions arising from the meeting requiring action will be presented to the next available Ordinary Meeting of Council for consideration.
The decisions of the AGME are not binding on the Council, but as required by the Local Government Act 1995, the reasons for any Council decision on a decision of this meeting are to be recorded in the minutes of the Council Meeting.
“The City of Vincent would like to acknowledge the Traditional Owners of the land, the Whadjuk people of the Noongar nation and pay our respects to Elders past, present and emerging”.
TRIM Ref: D19/12162
Author: Meluka Bancroft, A/Manager Governance and Risk
Authoriser: Kerryn Batten, Director Corporate Services
That the City of Vincent’s 2017/18 Annual Report be presented to the Annual General Meeting of Electors for discussion.
Purpose of Report:
To present the 2017/18 Annual Report for the City of Vincent, as attached at Attachment 1.
Council adopted the 2017/18 Annual Report (inclusive of the 2017/18 Audited Financial Report) at its Ordinary Meeting of Council on 11 December 2018.
The purpose of the Annual General Meeting of Electors is to provide electors with the opportunity to discuss the content of the Annual Report and raise any general business they may have in accordance with the Local Government (Administration) Regulations 1996.
An ‘elector’ is defined by the Local Government Act 1995 (Act) as a person who is eligible to be enrolled to vote at elections for the district or ward.
Section 5.55 of the Act requires that Council gives local public notice of the Annual Report once it is adopted by Council, which includes publishing it on the local government’s website within 14 days after it was adopted by the Council. The City published the Annual Report on its website on 21 December 2018 and provided local public notice in the Perth Voice on Saturday 12 January 2019 and in The Guardian on Tuesday 15 January 2019.
Section 5.53(1) of the Act requires local governments to develop and publish an Annual Report for each financial year. Section 5.27 of the Act requires that a general meeting of electors is held once every financial year and not more than 56 days after the local government adopts the annual report. Therefore the annual general meeting of electors must be held prior to the 5 February 2019.
Regulation 15 of the Local Government (Administration) Regulations 1996 prescribes that the matters to be discussed at the general meeting of electors are, firstly, the contents of the Annual Report for the previous financial year and, secondly, any other general business items.
Risk Management Implications:
1. This is in keeping with the City’s Strategic Community Plan 2018-2028:
Innovative and Accountable
Our community is aware of what we are doing and how we are meeting our goals
We are open and accountable to an engaged community
Our community is satisfied with the service we provide