MINUTES

 

Ordinary Council Meeting

 

5 March 2019

 

 

 

 

 

 

 


Ordinary Council Meeting Minutes                                                                       5 March 2019

Table of Contents

1          Declaration of Opening / Acknowledgement of Country. 5

2          Apologies / Members on Leave of Absence. 5

3          (A) Public Question Time and Receiving of Public Statements. 5

(B) Response to Previous Public Questions Taken On Notice. 9

4          Applications for Leave of Absence. 9

5          The Receiving of Petitions, Deputations and Presentations. 9

6          Confirmation of Minutes. 10

7          Announcements by the Presiding Member (Without Disussion) 10

7.1             Food Organics/Garden Organics (FOGO) 10

7.2             Budget Submissions. 10

8          Declarations of Interest 11

Reports. 12

Items Approved "En Bloc": 12

9.4             Shop 1 Nos. 228-232 (Lot: 88; D/P: 38153) Carr Place, Leederville - Change of Use from Eating House to Tavern. 13

9.5             Nos. 1/150-154 (Lot: 200; D/P: 50976) Oxford Street, Leederville - Amendment to Existing Approval for Eating House. 15

9.8             No. 24 (Lot: 4023; D/P: SWAN) Ellesmere Street, North Perth - Four Multiple Dwellings. 16

9.9             Amendment to Municipal Heritage Inventory - No. 3 (Lot: 18) Mignonette Street, North Perth. 19

11.3           Investment Report as at 31 January 2019. 20

11.4           Authorisation of Expenditure for the Period 01 January 2019 to  31 January 2019. 21

11.5           Financial Statements as at 31 January 2019. 22

11.7           Local Government Statutory Compliance Audit Return 2018. 23

13.1           Organisational Structure and Designation of "Senior Employees" Policy No: 4.1.7. 24

13.2           Corporate Business Plan Progress Update. 25

13.3           Information Bulletin. 26

12        Community Engagement 27

12.3           LATE REPORT: Floreat Athena Football Club (Inc.) - Request for In Principle Approval of a New Five Year Lease. 27

12.2           State Tennis Centre Proposal for Robertson Park - Community Consultation Outcomes. 29

11        Corporate Services. 30

11.1           Minutes and motions from Annual General Meeting of Electors held on 29 January 2019. 30

10        Engineering. 31

10.1           Business Case for the Adoption of a Three Bin Food Organic/Garden Organics System.. 31

9          Development Services. 34

9.1             No. 14 (Lot: 1; SP: 12592) Orange Avenue, Perth - Second Storey Addition and Alterations to Single Dwelling. 34

9.6             Nos. 46-52 (Lot: 81; P: 2848) Britannia Road, Mount Hawthorn - Amendment to Existing Approval (Street Fence) for Four Multiple Dwellings: Unauthorised Existing Development 36

9.7             No. 58 (Lot: 301 & 302; D/P: 34680) Kalgoorlie Street, Mount Hawthorn - Single House. 37

9.10           Amendment to Policy No. 2.2.13 - Parklets. 39

9.2             No. 377 (Lot: 162; D/P: 2630) Walcott Street, Coolbinia - Four Multiple Dwellings. 41

12        Community Engagement 44

12.1           Draft Banks Reserve Master Plan Extended Public Comment Feedback. 44

9          Development Services. 46

9.11           Amendment to Policy No. 2.2.8 - Laneways and Rights of Way. 46

9.3             No. 251 (Lot: 23; D/P: 1033) Oxford Street, Leederville - Change of Use from Therapeutic Massage to Consulting Rooms. 47

11        Corporate Services. 50

11.2           2019/2020 budget process timelines and separate waste charge. 50

11.6           Mid year budget review 2018/2019 [ABSOLUTE MAJORITY DECISION REQUIRED] 52

11.8           Report and Minutes of Audit Committee Meeting held on 26 February 2019. 53

14        Motions of Which Previous Notice Has Been Given. 53

15        Questions by Members of Which Due Notice Has Been Given (Without Discussion) 53

16        Representation on Committees and Public Bodies. 53

17        Urgent Business. 53

18        Confidential Items/Matters For Which the Meeting May be Closed. 54

19        Closure. 54

 

 


Ordinary Council Meeting Minutes                                                                       5 March 2019

MINUTES OF City of Vincent
Ordinary Council Meeting
HELD AT THE Administration and Civic Centre
244 Vincent Street, Leederville

ON Tuesday, 5 March 2019 AT 6pm

 

PRESENT:             

 

                   Mayor Emma Cole                                   Presiding Member

                   Cr Susan Gontaszewski                           South Ward

                   Cr Alex Castle                                          North Ward

                   Cr Joanne Fotakis                                   North Ward

                   Cr Jonathan Hallett                                  South Ward

                   Cr Roslyn Harley                                     North Ward

                   Cr Dan Loden                                          North Ward

                   Cr Jimmy Murphy                                    South Ward

                   Cr Joshua Topelberg                               South Ward

IN ATTENDANCE:

                  

                   David MacLennan                                    Chief Executive Officer

                   Kerryn Batten                                          Director Corporate Services

                   Andrew Murphy                                       Director Engineering

                   Michael Quirk                                          Director Community Engagement

                   John Corbellini                                       Director Development Services

                   Yvette Plimbley (until 8.05pm)                 Manager Waste and Recycling

                   Joslin Colli (until 9.15pm)                        A/Manager Development and Design

                   Meluka Bancroft                                      A/Manager Governance, Property and Contracts

                   Emma Simmons                                      Governance and Council Support Officer

                                                                                              

Media:          Peter de Kruijff (Journalist), “The West”  

Public:         Approximately 29 members of the public

 

1            Declaration of Opening / Acknowledgement of Country

The Presiding Member, Mayor Emma Cole declared the meeting open at 6pm and read the following Acknowledgement of Country statement:

 

“The City of Vincent would like to acknowledge the Traditional Owners of the land, the Whadjuk people of the Noongar nation and pay our respects to Elders past, present and emerging”.

2            Apologies / Members on Leave of Absence

Nil

3            (A)         Public Question Time and Receiving of Public Statements

The following is a summary of questions and submissions received and responses provided at the meeting. This is not a verbatim record of comments made at the meeting.

 

1.                Paul Kotsogolo (Chair of Board of Floreat Athena, spoke on behalf of Floreat Athena) of Leederville – Item 12.3

·         Spoke in support of the recommendation.

·         Requested that Council amend recommendation 3 to read that Council ‘supports’ the request of a new 5 year lease instead of ‘notes’.

 

The Presiding Member Mayor Emma Cole thanked Mr Kotsogolo for his comments.

2.   Pamela Frain of Perth - proposed land exchange with Sisters of Mercy, Brentham Street, Leederville:

 

·         Expressed concern in relation to the impact that the proposed land exchange would have on the residents of the Rosewood Care Group (Inc) (Rosewood).

·         Stated that the land exchange would restrict resident’s accessibility to parks and reserves.

 

The Presiding Member Mayor Emma Cole thanked Ms Frain for her comments and advised that the proposed land exchange is currently being advertised and is open for public comment until 18 March 2019 and is due to be considered at the Council Meeting 30 April 2019.

 

3.     Chris Hair of Perth – Item 12.2:

 

·         Spoke in support of the recommendation.

·         Suggested that Council consider an alternative title in place of the word ‘Masterplan’.  

 

The Presiding Member Mayor Emma Cole thanked Mr Hair for his comments.

 

 

4.     Maree Slyth of West Perth - Item 11.1 (motion 1):

 

·           Spoke in support of Motion 1 – character retention.

·           Requested that the policy be approved in a timely manner to ensure that Cleaver precinct is protected.

 

The Presiding Member Mayor Emma Cole thanked Ms Slyth for her comments.

 

 

5.     Stephen Cain of North Perth (Chief Executive Officer of City of Cockburn) - Item 10.1:

 

·           Spoke against the recommendation.

·           Started that the introduction of a three bin Food Organics/Garden Organics (FOGO) system would increase costs for residents.

·           Queried whether Council had considered a Garden Organic Solution.

 

The Presiding Member Mayor Emma Cole thanked Mr Cain for his comments.

 

6.     Amanda Butterworth (town planner on behalf of owner) of Perth – Item 9.1:

 

·         Spoke in support of the recommendation to approve development.

·         Presented slides to Council illustrating comparisons of front and side elevations.

·         Stated that design principles have been met in regards to setbacks.

·         Stated that the proposal is sensitive to the Orange Avenue street scape and addresses Councils previous concerns.

The Presiding Member Mayor Emma Cole thanked Ms Butterworth for her comments.

 

 

7.     Peter Holcz of Perth – Item 9.1:

 

·         Spoke against the development application.

·         Stated that there is little change to the original design.

·         Stated that the design does not complement the current streetscape.

 

The Presiding Member Mayor Emma Cole thanked Mr Holcz for his comments.

8.     Katherine Ash of Perth – Item 9.1:

 

·         Spoke against the development application.

·         Stated that Council have previously requested a design response that is sympathetic to the streetscape of Orange Avenue.

·         Stated that the proposal lacks authenticity.

 

The Presiding Member Mayor Emma Cole thanked Ms Ash for her comments.

 

 

9.     Kevin Di Prinzio (representing owners) of Dianella – Item 9.6:

 

·         Spoke in support of the recommendation, but noted issues with proposed fence conditions.  

·         Noted a difference in fence infill panels to the R code requirements.

 

The Presiding Member Mayor Emma Cole thanked Mr Di Prinzo for his comments.

 

10.  Corey Freeman of Mt Hawthorn – proposed development at 48 Egina Street, Mt Hawthorn:

 

·         Thanked Council for their ongoing support to his objection to the proposed development at 48 Egina Street, Mt Hawthorn.

 

The Presiding Member Mayor Emma Cole thanked Mr Freeman for his comments.

 

 

11.  Penny McNiff of Mount Hawthorn – Item 9.7:

 

·           Spoke in support of the recommendation to refuse the application.

·           Stated that the proposed development is not in character with the prominent architecture of Mt Hawthorn due to bulk and scale.

·           Stated that over 40 people have objected to this proposal.

·           Suggested that the community should have been consulted at an earlier stage.

 

The Presiding Member Mayor Emma Cole thanked Ms McNiff for her comments.

 

 

12.  Anthea Kanaspictus of Mt Hawthorn – Item 9.7 :

 

·         Spoke against the recommendation.

·         Raised concerns in relation to privacy.

 

The Presiding Member Mayor Emma Cole thanked Ms Kanaspictus for her comments.

 

 

13.  Paul Longo of Mt Hawthorn – Item 9.7:

 

·         Spoke against the recommendation.

·         Stated that the proposed development must comply with state planning policy and residential design codes.

 

The Presiding Member Mayor Emma Cole thanked Mr Longo for his comments.

 

 

14.  Daniel Burgis of Mt Hawthorn – Item 9.7:

 

·         Spoke against the recommendation.

·         Raised concerns in relation to privacy and overshadowing.

·         Requested that Council consider the privacy of surrounding residents.

 

The Presiding Member Mayor Emma Cole thanked Mr Burgis for his comments.

 

 

15.  Justin Bell (owner of Jus Burgers) of Leederville – Item 9.10 :

 

·         Spoke in support of the recommendation.

 

The Presiding Member Mayor Emma Cole thanked Mr Bell for his comments.

 

 

16.  Caitlin Kyron of Coolbinia – Item 9.7:

 

·         Spoke against the recommendation to refuse this application.

·         Stated that the design has changed significantly and is now compliant with the R Codes.

 

The Presiding Member Mayor Emma Cole thanked Ms Kyron for her comments.

 

 

17.  Dudley Maier of Highgate – Items 10.1, 12.1, 9.11:

Item 10.1

·         Spoke in support of Mr Cain’s comments in relation to three bin Food Organics/Garden Organics (FOGO).

Item 12.1

·         Raised concern in relation to the location of the bike path.

·         Stated that staff did not address all comments received during the consultation period.

·         Concerned that the draft plan was not considered by the City’s own urban mobility advisory group.

Item 9.11

·         Stated that changes in the policy are more than administrative and requested that the policy is advertised for public comment.

·         Stated that the naming procedure is inconsistent 

 

The Presiding Member Mayor Emma Cole thanked Mr Maier for his comments.

 

 

18.  Simon Shiratski of West Perth - Item 11.1 (motion 1):

 

·           Spoke in support of character retention in Clever Precinct.

 

The Presiding Member Mayor Emma Cole thanked Mr Shiratski for his comments.

 

There being no further speakers, Public Question Time closed at approximately 6.45pm.

 

 


 

(B)         Response to Previous Public Questions Taken On Notice

Nil

 

4            Applications for Leave of Absence

4.1          Cr Alex Castle requests a leave of absence from 17 April 2019 to 29 April 2019 due to personal commitments.

 

Council Decision

Moved: Cr Harley, Seconded: Cr Hallett

That Cr Castles request for leave of absence be approved.

Carried Unanimously (9-0)

 

 

 

4.2          Cr Joanne Fotakis requests a leave of absence from 19 April 2019 to 29 April 2019 due to personal commitments.

 

Council Decision

Moved: Cr Loden, Seconded: Cr Gontaszewski

That Cr Fotakis request for leave of absence be approved.

Carried Unanimously (9-0)

 

 

5            The Receiving of Petitions, Deputations and Presentations

The Council received the following deputations:

 

 

5.1          Martin McNiff of Mt Hawthorn - Item 9.7:

 

·       Spoke against the proposed development.

·       Provided a presentation to Council on behalf of concerned residents of Mt Hawthorn.

·       Raised concern in relation to privacy and noise.

The Presiding Member Mayor Emma Cole thanked Mr McNiff for his comments.

 

 

5.2          Ara Casel (designer, spoke on behalf of applicant) of Leederville – Item 9.7:

 

·       Spoke against the recommendation to refuse the application.

·       Provided a presentation to Council.

·       Stated that the proposal satisfies all of the relevant design principals.

·       Stated that the City has not developed a street scape character or precinct style policy which demonstrated that the development should be of a particular style. 

The Presiding Member Mayor Emma Cole thanked Ms Casel for her comments.

 


 

5.3          Gregg Moore of Coolbinia – Item 9.2:

 

·       Spoke in support of the application.

·       Stated that the proposed development is compliant with the requirements of the R Codes.

·       Stated that previous concerns in relation to the rear laneway and car parking bays have been fully addressed.

The Presiding Member Mayor Emma Cole thanked Mr Moore for his comments.

 

6            Confirmation of Minutes

Council Decision

Moved: Cr Loden, Seconded: Cr Fotakis

That the minutes of the Ordinary Meeting held on 5 February 2019 be confirmed.

 

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 

7            Announcements by the Presiding Member (Without Disussion)

At 7:07 pm, Cr Dan Loden left the meeting.

 

The Presiding Member Emma Cole made the following announcement:

7.1          Food Organics/Garden Organics (FOGO)

On this evenings agenda we have the consideration of moving to a FOGO three bin system and this is potentially one of the biggest decisions for our residents in recent years. In response to some of the commentary that was raised around energy from waste it is probably also worth noting that the City did delve deeply into this issue through our own Mindarie Regional Council recently where we were part of a tender process and we a very familiar with energy from waste. It is obviously open to Council this evening but we did give, in principal, our support to FOGO in December and at that point it was looking at what options were available to Council. Now that the state government has mandated that all local governments should move to FOGO by 2025 we are one of the early uptakes in this area

 

At 7:08 pm, Cr Dan Loden returned to the meeting.

 

7.2          Budget Submissions

 

Our community budget submissions process has just closed and we have been very fortunate to have received 55 submissions for our 2019/20 budget and we are very excited to see all of the fantastic ideas that our community members have put forward.

 

8            Declarations of Interest

8.1          Cr Topelberg disclosed a Financial Interest in Item 9.7 No. 58 (Lot: 301 & 302; D/P: 34680) Kalgoorlie Street, Mount Hawthorn - Single House.  The extent of his interest is that the applicant is a current client of his business. Cr Topelberg did not seek approval to remain in the Council Chamber, participate in the debate or to vote on the matter.

 

8.2          Cr Loden disclosed an Impartiality Interest in Item 12.3 - Floreat Athena Football Club (Inc.) - Request for in Principle Approval of a New Five Year Lease. The extent of his interest is that he plays indoor soccer with members of the club and executive.

 

8.3          Cr Murphy disclosed a direct Financial Interest in Item 9.10. - Amendment to Policy No. 2.2.13 – Parklets. The extent of his interest is that his company, UpBeat Events, has accepted stallholder fees from some festival activities that he has conducted in other jurisdictions. Cr Murphy sought approval to remain in the Council Chamber, participate in the debate and to vote on recommendations 1 and 2.

 

The Chief Executive Officer advised Council that in accordance with clause 2.17 of the Meeting Procedures Local Law and section 5.68(1) of the Local Government Act 1995 Council may consider and determine Cr Murphy’s request to participate in the debate and vote on recommendations 1 and 2 on this particular item notwithstanding his direct financial interest disclosure, providing it does so while Cr Murphy is not in the Council Chamber.

 

At 7:11 pm, Cr Jimmy Murphy left the meeting.

 

The Chief Executive Officer advised Council that when determining Cr Murphys request, it must have regard to the criteria outlined in s5.68(1)(a) and (b)(i) and (ii) of the Act and in doing so, Council must be satisfied that Cr Murphy’s interest in relation to recommendations 1 and 2 is either:

 

(I)       so trivial or insignificant as to be unlikely to influence the disclosing member’s conduct in relation to the matter; or

(II)      common to a significant number of electors or ratepayers.

 

The Chief Executive Officer further advised Council that the first criteria was most relevant to Cr Murphy’s request.

 

Council Decision

Moved: Cr Gontaszewski, Seconded: Cr Topelberg

That in accordance with section 5.68(1)(a) and (b)(i) and (ii)(I) of the Local Government Act 1995 Council ALLOWS Cr Murphy to remain in the Council Chamber and participate in the debate and vote on Item 9.10, subject to;

1.             Recommendation 3 relating to the issue of a Section 40 Certificate for Pinchos Bar De Tapas (Pinchos) and Jus Burgers, being considered and voted on separately; and

 

2.             Cr Murphy not being permitted to remain in the Council Chamber during debate or vote on Recommendation 3.

 

Carried (5-4)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle and Cr Topelberg

Against:      Cr Fotakis, Cr Hallett, Cr Harley and Cr Loden

(Cr Murphy was absent from the Council Chamber and did not vote.)

 

At 7:18 pm, Cr Jimmy Murphy returned to the meeting.

Reports

The Presiding Member, Mayor Emma Cole, advised the meeting of:

(a)           Items which are the subject of a question, comment or deputation from Members of the Public, being:

Items 9.1, 9.2, 9.6, 9.7, 9.10, 9.11, 10.1, 11.1, 12.1, 12.2 and 12.3

(b)          Items which require an Absolute Majority decision which have not already been the subject of a public question/comment, being:

Items 11.6.

(c)           Items which Council Members/Officers have declared a financial or proximity interest, being:

Items 9.7 and 9.10.

 

The Presiding Member, Mayor Emma Cole, requested Council Members to indicate:

(d)          Items which Council Members wish to discuss which have not already been the subject of a public question/comment or require an absolute majority decision and the following was advised:


COUNCIL MEMBER

ITEMS TO BE DISCUSSED

Cr Castle

11.2

Cr Hallett

11.8

Cr Topelberg

9.3

 

 

The Presiding Member, Mayor Emma Cole therefore requested the Chief Executive Officer, David MacLennan, to advise the meeting of:

(e)           Unopposed items which will be moved “En Bloc”, being:

Items 9.4, 9.5, 9.8, 9.9, 11.3, 11.4, 11.5, 11.7, 13.1, 13.2 and 13.3

(f)           Confidential Reports which will be considered behind closed doors, being:

Nil

 

Items Approved "En Bloc":

The following Items were adopted unopposed and without discussion “En Bloc”, as recommended:

Council Decision

Moved: Cr Murphy, Seconded: Cr Loden

That the following unopposed items be adopted “En Bloc”, as recommended:

 

Items 9.4, 9.5, 9.8, 9.9, 11.3, 11.4, 11.5, 11.7, 13.1, 13.2 and 13.3

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 

9.4          Shop 1 Nos. 228-232 (Lot: 88; D/P: 38153) Carr Place, Leederville - Change of Use from Eating House to Tavern

TRIM Ref:                  D18/191040

Author:                     Stephanie Norgaard, Urban Planner

Authoriser:                John Corbellini, Director Development Services

Ward:                        South

Attachments:             1.       Attachment 1 - Location and Consultation Map  

2.       Attachment 2 - Development Plans  

3.       Attachment 3 - Venue Management Plan  

4.       Attachment 4 - Parking Management Plan  

5.       Attachment 5 - Summary of Submissions  

6.       Attachment 6 - Determination Advice Notes   

 

Recommendation:

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application for a proposed Change of Use from Eating House to Tavern at Shop 1, Nos. 228-232 (Lot: 88; D/P: 38153) Carr Place, Leederville, in accordance with the plans provided in Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 6:

1.       Use of Premises

1.1     This approval relates to a Change of Use from Eating House to Tavern on the plans dated 9 October 2018. It does not relate to any other development on the site;

1.2     A maximum of 172 persons shall occupy the Tavern at any one time; and

1.3     The hours of operation shall be limited to:

·      11:30am to 12:00am Monday to Saturday;

·      11:30am to 10:00pm Sundays and Public Holidays; and

·      11:30am to 12:00am Sundays that fall the day prior to a public holiday.

2.       Bicycle Parking

A minimum of four short term bicycle bays shall be provided and designed in accordance with AS2890.3 prior to the Tavern use commencing;

3.       Venue Management Plan

3.1     An amended Venue Management Plan shall be prepared in accordance with the City’s Policy No. 7.5.7 – Licensed Premises and to the satisfaction of the City, and shall be lodged with and approved by the City prior to the commencement of the use;

3.2     The use shall comply with the approved amended Venue Management Plan at all times to the satifaction of the City; and

4.       Waste Management Plan

A Waste Management Plan confirming the bin store is of sufficient size and adequate for the waste generated from the proposed Tavern shall be lodged with and approved by the City prior to the commencement of the use. The bin store shall be provided in accordance with the plan approved by the City prior to the use of the Tavern and thereafter maintained to the satisfaction of the City.

Council Decision Item 9.4

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

9.5          Nos. 1/150-154 (Lot: 200; D/P: 50976) Oxford Street, Leederville - Amendment to Existing Approval for Eating House

TRIM Ref:                  D19/6361

Author:                     Clair Morrison, Urban Planner

Authoriser:                Joslin Colli, A/Manager Development & Design

Ward:                        North

Attachments:             1.       Attachment 1 - Consultation and Location Plan  

2.       Attachment 2 - Original Approval 8 May 2005  

3.       Attachment 3 - Development Plans and Parking Management Plan  

4.       Attachment 4 - Determination Advice Notes   

 

Recommendation:

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 62 and the Metropolitan Region Scheme, APPROVES the application for amendment to development approval for Change of Use from Eating House and Shop to Eating House at Nos. 150-154 (Lot: 200; D/P: 50976) Oxford Street, Leederville, in accordance with the plans shown as Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 4:

1.       All conditions and advice notes continue to apply to this approval, with the exception of Condition ii, which shall be removed and replaced with the following:

ii.       The approved Eating House shall not accommodate more than 58 persons on-site at any given time.

 

Council Decision Item 9.5

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

9.8          No. 24 (Lot: 4023; D/P: SWAN) Ellesmere Street, North Perth - Four Multiple Dwellings

TRIM Ref:                  D19/10022

Author:                     Karsen Reynolds, Urban Planner

Authoriser:                John Corbellini, Director Development Services

Ward:                        North

Attachments:             1.       Attachment 1 - Consultation and Location Map  

2.       Attachment 2 - Development Plans  

3.       Attachment 3 - Design Review Panel Meeting Minutes  

4.       Attachment 4 - Environmentally Sustainable Design Report  

5.       Attachment 5 - Determination Advice Notes   

 

Recommendation:

That Council in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the development application for four Multiple Dwellings at No. 24 (Lot: 4023; D/P: SWAN) Ellesmere Street, North Perth in accordance with the plans shown in Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 5:

1.       Development Plans

The northern windows of Bed 1 and Bed 2 in Unit 4 shall be permanently fixed to at least 1.6 metres in height measured from the finished floor level to comply with the deemed-to-comply Visual Privacy standards of the Residential Design Codes to the satisfaction of the City;

2.       Landscaping

2.1     A detailed landscape and reticulation plan for the development site and adjoining road verge to the City’s satisfaction shall be lodged with and approved by the City prior to commencement of the development. The plan shall be drawn to a scale of 1:100 and show the following:

·       The location and type of existing and proposed trees and plants;

·       Areas to be irrigated or reticulated;

·       The provision of a minimum 39 percent Canopy Coverage (including areas inside and outside the lot boundaries), as defined by the City’s Policy No. 7.1.1 – Built Form; and

·       The retention of trees located within the London Street road widening area; and

2.2     All works shown in the plans as identified in Condition 2.1 above shall be undertaken in accordance with the approved plans to the City’s satisfaction, prior to occupation or use of the development and maintained thereafter to the satisfaction of the City at the expense of the owners/occupiers;

3.       Arborist Report

An Arborist Report detailing the retention requirements of the trees located within the London Street future road widening to the City’s satisfaction shall to be lodged with and approved by the City prior to the commencement of the development. The development shall be undertaken in accordance with the retention requirements set out in the approved Arborist Report;

 

 

4.       Boundary Walls

The owners of the subject land shall finish and maintain the surface of the boundary walls in a good and clean condition prior to the occupation or use of the development and thereafter to the satisfaction of the City;

5.       Schedule of External Finishes

Prior to the commencement of development a detailed schedule of external finishes (including materials and colour schemes and details) shall be submitted to and approved by the City. The development shall be finished in accordance with the approved schedule prior to the use or occupation of the development;

6.       Stormwater

All stormwater produced on the subject land shall be retained on site, by suitable means to the full satisfaction of the City;

7.       Clothes Drying Facility

All external clothes drying areas shall be adequately screened in accordance with the Residential Design Codes prior to the use or occupation of the development and shall be completed to the satisfaction of the City;

8.       Waste Management Plan

8.1     A waste management plan to the satisfaction of the City shall be submitted to, and approved by the City prior to the commencement of development;

8.2     The bin storage area shall be modified as required by the waste management plan; and

8.3     Waste Management for the development shall be undertaken in accordance with the approved waste management plan for the duration of the development;

9.       Car Parking and Access

9.1     The car parking and access areas (including the mechanical turntable) shall be sealed, drained, paved and line marked in accordance with the approved plans and is to comply with the requirements of AS2890.1 prior to occupation or use of the development and thereafter to the satisfaction of the City;

9.2     Vehicle and pedestrian access points are required to match into existing footpath levels; and

9.3     All new crossovers shall be constructed in accordance with the City’s Standard Crossover Specifications;

10.     Bicycle Parking

A minimum of two bicycle bays are to be provided and installed in accordance with AS2890.3 prior to the occupation or use of the development;

11.     Street Walls and Fence

The infill panels of the front fencing shall be 75 percent visually permeable, in accordance with the requirements of the Residential Design Codes, to the satisfaction of the City; and

 

 

12.     Construction Management Plan

A Construction Management Plan that details how the construction of the development will be managed to minimise the impact on the surrounding area, to the satisfaction of the City, shall be lodged with and approved by the City prior to the commencement of the development. The Construction Management Plan shall be prepared in accordance with the requirements of the City’s Policy No. 7.5.23 – Construction Management Plans and include traffic and parking management requirements during construction. Construction on and management of the site shall thereafter comply with the approved Construction Management Plan.

 

Council Decision Item 9.8

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

9.9          Amendment to Municipal Heritage Inventory - No. 3 (Lot: 18) Mignonette Street, North Perth

TRIM Ref:                  D18/196511

Author:                     Hoping Au, Heritage Officer

Authoriser:                John Corbellini, Director Development Services

Attachments:             1.       Attachment 1 - Heritage Assessment - No. 3 Mignonette Street, North Perth   

Recommendation:

That Council, pursuant to Section 45 of the Heritage of Western Australia Act 1990 and Clause 9 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015, ENTERS No. 3 (Lot: 18) Mignonette Street, North Perth onto the City’s Municipal Heritage Inventory and Heritage List as Management Category B – Conservation Recommended.

 

Council Decision Item 9.9

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

11.3        Investment Report as at 31 January 2019

TRIM Ref:                  D19/16525

Author:                     Nirav Shah, Coordinator Financial Services

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       Investment Report   

Recommendation:

That Council NOTES the Investment Report for the month ended 31 January 2019 as detailed in Attachment 1.

 

Council Decision Item 11.3

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

11.4        Authorisation of Expenditure for the Period 01 January 2019 to
31 January 2019

TRIM Ref:                D19/17787

Author:                     Nikki Hirrill, Accounts Payable Officer

Authoriser:             Kerryn Batten, Director Corporate Services

Attachments:          1.       Payments by EFT & BPAY January 2019  

2.       Payments by Cheque January 2019  

3.       Payments by Credit Card January 2019   

Recommendation:

That Council RECEIVES the list of accounts paid under delegated authority for the period 01 January 2019 to 31 January 2019 as detailed in attachment 1, 2 and 3 as summarised below:

 

EFT and BPAY including payroll

 

$3,579,106.95

 

 

 

Cheques

 

$13,582.78

 

 

 

Total Direct Debits including credit cards

 

$343,152.36

 

 

 

Total Accounts Paid

 

$3,935,842.09

 

 

Council Decision Item 11.4

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 

11.5        Financial Statements as at 31 January 2019

TRIM Ref:                  D19/21008

Author:                     Nirav Shah, Coordinator Financial Services

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       Financial statements as at 31 January 2019   

Recommendation:

That Council RECEIVES the financial statements for the month ended 31 January 2019 as shown in Attachment 1.

 

Council Decision Item 11.5

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

11.7        Local Government Statutory Compliance Audit Return 2018

TRIM Ref:                  D19/30966

Author:                     Meluka Bancroft, A/Manager Governance, Property and Contracts

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       City of Vincent - Compliance Audit Return 2018   

Recommendation:

That Council:

1.       ADOPTS the City of Vincent’s Compliance Audit Return for the period 1 January 2018 to           31 December 2018; and

2.       AUTHORISES the Compliance Audit Return in 1. above to be certified by the Mayor and Chief Executive Officer in accordance with Regulation 15 of the Local Government (Audit) Regulations 1996.

 

Council Decision Item 11.7

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

13.1        Organisational Structure and Designation of "Senior Employees" Policy No: 4.1.7

TRIM Ref:                  D19/23170

Author:                     John Paton, Manager - Office of the CEO

Authoriser:                David MacLennan, Chief Executive Officer

Attachments:             1.       Current Policy 4.1.7 - Organisational Structure and Designation of Senior Employees  

2.       Amended Policy 4.1.7 - Organisational Structure and Designation of Senior Employees   

Recommendation:

That Council APPROVE the amendments to Policy 4.1.7 Organisational Structure and Designation of “Senior Employees” as detailed in Attachment 2.

 

Council Decision Item 13.1

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

13.2        Corporate Business Plan Progress Update

TRIM Ref:                  D19/22489

Author:                     John Paton, Manager - Office of the CEO

Authoriser:                David MacLennan, Chief Executive Officer

Attachments:             1.       Corporate Business Plan 2018/19 - 2021/22   

Recommendation:

That Council RECEIVES the Progress Report for the City of Vincent Corporate Business Plan 2018/19 – 2021/22 included as Attachment 1.

 

Council Decision Item 13.2

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


 

13.3        Information Bulletin

TRIM Ref:                  D18/195005

Author:                     Emma Simmons, Governance and Council Support Officer

Authoriser:                David MacLennan, Chief Executive Officer

Attachments:             1.       Statistics for Development Applications as at end of January 2019  

2.       Street Tree Removal Information  

3.       Minutes of the Safer Vincent Advisory Group Meeting held on 21 November 2018  

4.       Minutes of the Children and Young People Advisory Group Meeting held on 10 December 2018  

5.       Minutes of the Design Review Panel Meeting held on 16 January 2019  

6.       Minutes of the Design Review Panel Meeting held on 23 January 2019  

7.       Minutes of the Mindarie Regional Council Meeting held on 7 February 2019  

8.       Minutes of the Children and Young People Advisory Group Meeting held on 4 February 2019  

9.       Register of Legal Action and Prosecutions Register Monthly - Confidential  

10.     Register of State Administrative Tribunal (SAT) Appeals – Progress Report as at 15 February 2019  

11.     Register of Applications Referred to the MetroWest Development Assessment Panel – Current  

12.     Register of Applications Referred to the Design Review Panel – Current  

13.     Register of Petitions - Progress Report - March 2019  

14.     Register of Notices of Motion - Progress Report - March 2019  

15.     Register of Reports to be Actioned - Progress Report - March 2019   

Recommendation:

That Council RECEIVES the Information Bulletin dated March 2019.

 

Council Decision Item 13.3

Moved: Cr Murphy, Seconded: Cr Loden

That the recommendation be adopted.

Carried Unanimously “En Bloc” (9-0)

 

 


Ordinary Council Meeting Minutes                                                                       5 March 2019

12          Community Engagement

12.3        LATE REPORT: Floreat Athena Football Club (Inc.) - Request for In Principle Approval of a New Five Year Lease

TRIM Ref:                  D19/28516

Author:                     Michael Quirk, Director Community Engagement

Authoriser:                Michael Quirk, Director Community Engagement

Attachments:             Nil

Recommendation:

That Council:

1.       WELCOMES and SUPPORTS the announcement of $3 million from the Australian Government towards Litis Stadium improvement works through its Community Development Grants Programme.

2.       REQUIRES Floreat Athena Football Club (Inc.) to collaborate with the City’s Chief Executive Officer, prior to the submission of any additional information to the Australian Government, to ensure that Litis Stadium improvement works funded through the Community Development Grants Programme are priortised to deliver the greatest community benefit.

3.       NOTES the request from Floreat Athena Football Club (Inc.) for in principle approval of a new five-year lease arrangement for Litis Stadium to satisfy requirements associated with the Australian Government Community Development Grants Programme.

4.       REAFFIRMS the intention to enter into a further 1 year lease option with Floreat Athena Football Club (Inc.) from 1 January 2020 to 31 December 2020 for Litis Stadium, 41 Britannia Road, Leederville subject to satisfactory completion of the following:

4.1     Preparation of a Facility Management Plan that outlines strategies to effectively manage the Stadium and meet lease obligations;

4.2     Provision of a Community Benefit Statement that identifies the positive community impacts associated with Club activities and any future facility tenure arrangements;

4.3     Preparation of a Financial Plan to determine organisational viability and capability as the basis for any future facility tenure arrangements;

4.4     Investigation of facility options that meet National Premier League requirements, ensure long term financial and organisational sustainability, and maximise the use of community assets through co-location; and

4.5     Implementation of strategic planning, governance, business model and community engagement initiatives as identified within the ‘Club Development Plan – Progress Report’ as submitted with the Litis Stadium Master Plan.

5.       ADVISES Floreat Athena Football Club (Inc.) that suitable tenure arrangements for Litis Stadium beyond 31 December 2020, including but not limited to a new five year lease, will be negotiated subject to the outcomes of the abovementioned requirements;

6.       NOTES that Administration will present a further report to Council no later than June 2019 providing an update on progress by Floreat Athena Football Club (Inc.) towards completion of the abovementioned requirements; and

7.       REQUESTS that Floreat Athena Football Club (Inc.) provides the Chief Executive Officer with copies of all information being submitted to the Australian Government for the purposes of the Community Development Grant Programme by 31 March 2019.

Council Decision Item 12.3

Moved: Cr Loden, Seconded: Cr Fotakis

That the recommendation be adopted.

carried (8-1)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden, Cr Murphy and        Cr Topelberg

Against:      Cr Harley

 

 


 

12.2        State Tennis Centre Proposal for Robertson Park - Community Consultation Outcomes

TRIM Ref:                  D19/11225

Author:                     Sandra Watson, Manager Community Partnerships

Authoriser:                Michael Quirk, Director Community Engagement

Attachments:             1.       Robertson Park - Areas of Concern  

2.       Robertson Park - Utilised Areas   

Recommendation:

That Council;

1.       RECEIVES the community consultation feedback regarding the proposed inclusion of Robertson Park in the State Tennis Centre Business Case being prepared by the Department of Local Government, Sport & Cultural Industries;

2.       NOTES the decision of the Department of Local Government, Sport and Cultural Industries to not include Robertson Park amongst the shortlisted sites for the State Tennis Centre; and

3.       REQUESTS that the Chief Executive Officer consider timing/funding options for the proposed Robertson Park Development Plan within the City’s Corporate Business Plan, Annual Budget and Long Term Financial Plan.

 

Council Decision Item 12.2

Moved: Cr Loden, Seconded: Cr Hallett

That the recommendation be adopted.

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 


 

11          Corporate Services

11.1        Minutes and motions from Annual General Meeting of Electors held on 29 January 2019

TRIM Ref:                  D19/12153

Author:                     Meluka Bancroft, A/Manager Governance, Property and Contracts

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       Minutes of Annual General Meeting of Electors - 29 January 2019  

2.       Image of graffiti in Highgate - provided by elector   

Recommendation:

That Council:

 

1.       RECEIVES the Minutes of the Annual General Meeting of Electors held on Tuesday 29 January 2019, included as Attachment 1; and

 

2.       NOTES and ENDORSES the responses provided by Administration to the General Business motions carried at the Annual General Meeting of Electors held on Tuesday 29 January 2019 for the reasons outlined in the report.

 

Council Decision Item 11.1

Moved: Cr Topelberg, Seconded: Cr Hallett

That the recommendation be adopted.

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 


 

10          Engineering

10.1        Business Case for the Adoption of a Three Bin Food Organic/Garden Organics System

TRIM Ref:                  D19/21338

Author:                     Yvette Plimbley, Manager Waste and Recycling

Authoriser:                Andrew Murphy, Director Engineering

Attachments:             1.       Business Case and Project Plan  

2.       Consultation and Communications Strategy   

Recommendation:

That Council:

1.       APPROVES:

1.1       the Business Case for the adoption of a three bin Food Organics/Garden Organics (FOGO) system for the City of Vincent, subject to the potential amendments arising as a result of the Consultation findings; and

1.2       the proposed Consultation and Communications Strategy;

2.       REQUESTS:

2.1       Administration presents the results of the Consultation back to Council; and

2.2       Further financial modelling to be presented to Council on the implications of the adoption of a FOGO system, as it becomes available.

 

Moved: Cr Loden, Seconded: Cr Topelberg

That the recommendation be adopted.

 

Amendment 1

Moved: Cr Loden, Seconded: Cr Gontaszewski

That additional Recommendation 2.3 and 2.4 be added as follows:

 

That Council:

 

1.       APPROVES:

1.1       the Business Case for the adoption of a three bin Food Organics/Garden Organics (FOGO) system for the City of Vincent, subject to the potential amendments arising as a result of the Consultation findings; and

1.2       the proposed Consultation and Communications Strategy;

2.       REQUESTS:

2.1       Administration presents the results of the Consultation back to Council; and

2.2       further financial modelling to be presented to Council on the implications of the adoption of a FOGO system, as it becomes available;

2.3       the Mayor to write to the Minister for the Environment to request further information on the financial mechanisms that will be available from the State Government to assist in the City’s preparation of further financial modelling and budgeting; and

2.4       Administration presents further information to Council on the implementation of a FOGO system, including solutions for additional bin storage and issues identified through community consultation.

 

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

Amendment 2

Moved: Cr Gontaszewski, Seconded: Cr Loden

That the Recommendation be amended as follows:

 

That Council:

 

1.       APPROVES:

1.1       the Business Case for the adoption of a three bin Food Organics/Garden Organics (FOGO) system for the City of Vincent, subject to the potential amendments arising as a result of the Consultation findings; and

1.2       the proposed Consultation and Communications Strategy;

2.       REQUESTS:

2.1       Administration presents the results of the Consultation back to Council; and

2.2       further financial modelling to be presented to Council on the implications of the adoption of a FOGO system by April 2020, as it becomes available;

2.3       the Mayor to write to the Minister for the Environment to request further information on the financial mechanisms that will be available from the State Government to assist in the City’s preparation of further financial modelling and budgeting; and

2.4       Administration presents further information to Council in September 2019 on the implementation of a FOGO system, including solutions for additional bin storage and issues identified through community consultation.

 

 

Amendment carried (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 

Council Decision Item 10.1

Moved: Cr Loden, Seconded: Cr Topelberg

That Council:

 

1.       APPROVES:

1.1       the Business Case for the adoption of a three bin Food Organics/Garden Organics (FOGO) system for the City of Vincent, subject to the potential amendments arising as a result of the Consultation findings; and

1.2       the proposed Consultation and Communications Strategy;

2.       REQUESTS:

2.1       Administration presents the results of the Consultation back to Council; and

2.2       further financial modelling to be presented to Council on the implications of the adoption of a FOGO system by April 2020;

2.3       the Mayor to write to the Minister for the Environment to request further information on the financial mechanisms that will be available from the State Government to assist in the City’s preparation of further financial modelling and budgeting; and

2.4       Administration presents further information to Council in September 2019 on the implementation of a FOGO system, including solutions for additional bin storage and issues identified through community consultation.

 

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 


 

9            Development Services

9.1          No. 14 (Lot: 1; SP: 12592) Orange Avenue, Perth - Second Storey Addition and Alterations to Single Dwelling

TRIM Ref:                  D19/10580

Author:                     Stephanie Norgaard, Urban Planner

Authoriser:                John Corbellini, Director Development Services

Ward:                        South

Attachments:             1.       Attachment 1 - Consultation and Location Map  

2.       Attachment 2 - Development Plans Deferral  

3.       Attachment 3 - Development Application Plans  

4.       Attachment 4 - Applicant's Justification  

5.       Attachment 5 - Response Submissions  

6.       Attachment 6 - Applicant's Response to Summary of Submissions  

7.       Attachment 7 - Determination Advice Notes   

 

Recommendation:

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the development application for a Second Storey Addition to a Single Dwelling at No. 14 (Lot: 1; SP: 12592) Orange Avenue, Perth in accordance with the plans shown in Attachment 3, subject to the following conditions, with the associated determination advice notes in Attachment 7:

1.       Extent of Approval

This approval only relates to the ‘PROPOSED ADDITION’ and ‘PROPOSED UPPER FLOOR’ to Single Dwelling shown on the approved plans dated 8 February 2019 and does not relate to the ‘PROPOSED SPA’, ‘TIMBER DECK’, ‘EXISTING STUDIO/SHED’ or any other development on the lot, and does not relate to the use of the site for anything other than a Single Dwelling;

2.       Development Plans

The windows marked ‘L’ on the upper level bedroom and Study shall be permanently fixed to at least 1.6 metres in height measured from the finished floor level to comply with the deemed-to-comply Visual Privacy standards of the Residential Design Codes to the satisfaction of the City;

3.       Landscaping

3.1     A detailed landscape and reticulation plan for the development site and adjoining road verge to the City’s satisfaction is be lodged with and approved by the City prior to commencement of the development. The plan shall be drawn to a scale of 1:100 and show the following:

·       The location and type of existing and proposed trees and plants, with the proposed tree in the front setback area to be based on the City’s tree selection tool;

·       Areas to be irrigated or reticulated; and

·       The provision of a minimum 30 percent Canopy Coverage and the inclusion of an additional tree, within the front setback area, as defined by the City’s Policy No. 7.1.1 – Built Form; and

3.2     All works shown in the plans as identified in Condition 2.1 above shall be undertaken in accordance with the approved plans to the City’s satisfaction, prior to occupation or use of the development and shall be maintained thereafter to the satisfaction of the City at the expense of the owners/occupiers;

4.       External Fixtures

All external fixtures and building plant, including air conditioning units, piping, ducting and water tanks, shall be located so as to minimise any visual and noise impact on surrounding landowners, and shall be screened from view from the street, and surrounding properties to the satisfaction of the City; and

5.       Stormwater

All stormwater produced on the subject land shall be retained on site, by suitable means to the full satisfaction of the City.

 

Moved: Cr Loden, Seconded: Cr Gontaszewski

That the recommendation be adopted.

 

Council Decision Item 9.1

Moved: Cr Harley, Seconded: Cr Hallett

That the motion be DEFERRED to a future Council Meeting to enable the applicant to further pursue a design outcome that is sensitive to the existing streetscape and character of Orange Avenue.

 

carried (8-1)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Murphy and        Cr Topelberg

Against:      Cr Loden

 

 


Ordinary Council Meeting Minutes                                                                       5 March 2019

 

9.6          Nos. 46-52 (Lot: 81; P: 2848) Britannia Road, Mount Hawthorn - Amendment to Existing Approval (Street Fence) for Four Multiple Dwellings: Unauthorised Existing Development

TRIM Ref:                  D19/6385

Author:                     Natasha Trefry, Urban Planning Advisor

Authoriser:                John Corbellini, Director Development Services

Ward:                        North

Attachments:             1.       Attachment 1 - Consultation and Location Map  

2.       Attachment 2 - Extract of Minutes of the Ordinary Meeting of Council 16 December 2014 and Approved Development Plans  

3.       Attachment 3 - Amendment Application Plans  

4.       Attachment 4 - Applicant Justification   

 

Recommendation:

That Council in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application to amend the street fence of planning approval 5.2014.597.1 granted on 16 December 2014 for Proposed Demolition of An Existing Single House and Construction of Four Multiple Dwellings and Associated Car Parking at No. 2 (Lot: 81; D/P: 2848) The Boulevarde, Mount Hawthorn, now recognised as Nos. 46 – 52 (Lot: 81; D/P 2848) Britannia Road, Mount Hawthorn, subject to the following conditions:

1.       This approval relates to the “390x390 1800h rendered brick slats with 32.50mm gaps piers with 700h low wall and infill panels comprising 65mm slats with 32.50mm gaps” shown in Attachment 3 only. It does not apply to any other development on site; and

2.       All other aspects of the approved plans and all conditions and advice notes included in planning approval 5.2014.597.1, granted on 16 December 2014, continue to apply to this approval.

 

Council Decision Item 9.6

Moved: Cr Topelberg, Seconded: Cr Harley

That the recommendation be adopted.

carried (7-2)

For:             Cr Gontaszewski, Cr Castle, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Mayor Cole and Cr Fotakis

 

 

9.7          No. 58 (Lot: 301 & 302; D/P: 34680) Kalgoorlie Street, Mount Hawthorn - Single House

TRIM Ref:                  D19/14892

Author:                     Karsen Reynolds, Urban Planner

Authoriser:                John Corbellini, Director Development Services

Ward:                        North

Attachments:             1.       Attachment 1 - Consultation and Location Map  

2.       Attachment 2 - Development Plans  

3.       Attachment 3 - Design Review Panel Comments  

4.       Attachment 4 - Applicant Response to First Community Consultation Submissions  

5.       Attachment 5 - Applicant Response to Second Community Consultation Submissions  

6.       Attachment 6 - Administration's Response to Summary of Submissions  

7.       Attachment 7 - Applicant Justification  

8.       Attachment 8 - Photos of Site and Surrounding Context  

9.       Attachment 9 - Streetscape Analysis   

 

Recommendation:

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, REFUSES the application for a proposed Single House at No. 58 (Lot: 301 & 302; D/P: 34680) Kalgoorlie Street, Mount Hawthorn, in accordance with the plans provided in Attachment 2, for the following reason:

1.       As a consequence of the large blank walls to the front façade the proposal:

1.1     results in a bulk, scale and dominating appearance that is not compatible with and complementary to the established residential area in which it is located (Clause 67(m) of the deemed provisions in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015) and is inconsistent with an objective of the Residential zone under the Scheme;

1.2     would detract from the amenity and character of the residential neighbourhood (Clause 67(n) of the deemed provisions in Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015) and is inconsistent with an objective of the Residential zone under the Scheme;

1.3     is not an appropriate design for the context of place and is inconsistent with Objective 1.3.1(a) of State Planning Policy 3.1: Residential Design Codes; and

1.4     does not does not interact with the street and is inconsistent with Objective 1.3.1(c) of State Planning Policy 3.1: Residential Design Codes.

At 8:11 pm, Cr Joshua Topelberg left the meeting.

 

Moved: Cr Loden, Seconded: Cr Gontaszewski

That the recommendation be adopted.

 

 

 

 

Amendment

Moved: Cr Gontaszewski, Seconded: Cr Fotakis

That a new Recommendation 2 be inserted as follows:

 

“2.     The development does not satisfy the design principles of Clause 5.1.3 (Lot Boundary Setbacks) of State Planning policy 3.1: Residential Design Codes, as the setback to the rooftop terrace setback to the southern lot boundary does not reduce the impact of building bulk on the southern adjoining property.”

 

Amendment carried (8-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden and          Cr Murphy

Against:      Nil

(Cr Topelberg was absent from the Council Chamber and did not vote.)

 

Council Decision Item 9.7

Moved: Cr Gontaszewski, Seconded: Cr Harley

That the motion be DEFERRED to a future Council Meeting to allow the applicant to consider the commentary of Council in relation to;

·         The front façade;

·         Engagement to the streetscape; and

·         The overall bulk of the development. 

carried (7-1)

For:             Mayor Cole, Cr Gontaszewski, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden and Cr Murphy

Against:      Cr Castle

(Cr Topelberg was absent from the Council Chamber and did not vote.)

 

 


 

9.10        Amendment to Policy No. 2.2.13 - Parklets

TRIM Ref:                  D19/17013

Author:                     Rana Murad, Place Manager

Authoriser:                Stephanie Smith, Manager Policy and Place

Attachments:             1.       Attachment 1 - Policy No 2.2.13 - Parklets  

2.       Attachment 2 - Preliminary Draft Track Changed Version of Policy No. 2.2.13 - Parklets  

3.       Attachment 3 - Draft Policy No. 2.2.13 - Parklets for Advertising   

Recommendation:

That Council:

1.       AUTHORISES the Chief Executive Officer to advertise the draft revised Policy No. 2.2.13 – ‘Parklets’ included as Attachment 3 for public comment for a period of 21 days in accordance with the City’s Policy No. 4.1.1 – ‘Policy Manual – Adoption and Review of Policies’;

2.       NOTES that at the conclusion of the community consultation period any submissions received would be presented to Council for consideration; and

3.       AUTHORISES the Chief Executive Officer to issue a Section 40 Certificate for Pinchos Bar De Tapas (Pinchos) located at Nos. 112 – 124 Oxford Street, Leederville and Jus Burgers located at No. 743 Newcastle Street, Leederville, until such time that a report is presented to Council in accordance with Recommendation 2.

At 8:21 pm, Cr Jimmy Murphy left the meeting.

At 8:21 pm, Cr Joshua Topelberg returned to the meeting.

 

Moved: Cr Gontaszewski, Seconded: Cr Harley

That the recommendation be adopted.

 

Amendment

Moved: Cr Loden, Seconded: Cr Hallett

That a new Recommendation 4 be inserted as follows:

 

“4.     REQUESTS that Administration, as part of the 2019/20 budget process, undertakes a review of the annual parklet fee, to ensure the fee is proximate to the lost revenue from the parking bay and considers allocating any funds from parklets to the creation of public open space.

 

Amendment lost (2-6)

For:             Cr Hallett and Cr Loden

Against:      Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Harley and Cr Topelberg

(Cr Murphy was absent from the Council Chamber and did not vote.)

 

 

 

 

 

 

 

Council Decision Item 9.10

Moved: Cr Gontaszewski, Seconded: Cr Harley

That Council:

1.       AUTHORISES the Chief Executive Officer to advertise the draft revised Policy No. 2.2.13 – ‘Parklets’ included as Attachment 3 for public comment for a period of 21 days in accordance with the City’s Policy No. 4.1.1 – ‘Policy Manual – Adoption and Review of Policies’;

2.       NOTES that at the conclusion of the community consultation period any submissions received would be presented to Council for consideration; and

3.       AUTHORISES the Chief Executive Officer to issue a Section 40 Certificate for Pinchos Bar De Tapas (Pinchos) located at Nos. 112 – 124 Oxford Street, Leederville and Jus Burgers located at No. 743 Newcastle Street, Leederville, until such time that a report is presented to Council in accordance with Recommendation 2.

carried Unanimously (8-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden and         Cr Topelberg

Against:      Nil

(Cr Murphy was absent from the Council Chamber and did not vote.)

At 8:35 pm, Cr Jimmy Murphy returned to the meeting.

 

 


 

9.2          No. 377 (Lot: 162; D/P: 2630) Walcott Street, Coolbinia - Four Multiple Dwellings

TRIM Ref:                  D18/194926

Author:                     Stephanie Norgaard, Urban Planner

Authoriser:                John Corbellini, Director Development Services

Ward:                        North

Attachments:             1.       Attachment 1 - Location and Consultation Plan  

2.       Attachment 2 - Development Plans  

3.       Attachment 3 - Administration's Response to Summary of Submissions  

4.       Attachment 4 - Applicant's Response to Summary of Submissions  

5.       Attachment 5 - Applicant's Response to Design Review Minutes  

6.       Attachment 6 - Determination Advice Notes   

 

Recommendation:

That Council in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application for development approval for four Multiple Dwellings at No. 377 (Lot: 162; D/P: 2630) Walcott Street, Coolbinia in accordance with the plans shown in Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 6:

1.       Development Plans

1.1     The screening provided to the balcony of Unit 1 and Unit 3 shall restrict views into the adjoining property within the 7.5 metre cone of vision in accordance with State Planning Policy 3.1: Residential Design Codes. Screening shall be a minimum height of 1.6 metres from the finished floor level, permanently affixed and a minimum of 75 percent obscure;

1.2     Screening shall be provided to the resident car parking bays to fully conceal the vehicles from view of the right of way to the satisfaction of the City;

2.       Landscaping

2.1     A detailed landscape and reticulation plan for the development site and adjoining road verge to the City’s satisfaction shall be lodged with and approved by the City prior to commencement of the development. The plan shall be drawn to a scale of 1:100 and show the following:

·       The location and type of existing and proposed trees and plants;

·       Areas to be irrigated or reticulated;

·       The 1.0 metre x 1.0 metre visual truncation shall be provided as soft landscaping;

·       A total of 16 percent of the site area as deep soil zone; and

·       The location of canopy cover at maturity equating to no less than 30 percent of the site;

2.2     All works shown in the plans as identified in Condition 2.1 above shall be undertaken in accordance with the approved plans to the City’s satisfaction, prior to occupation or use of the development and shall be maintained thereafter to the satisfaction of the City at the expense of the owners/occupiers;

3.       Boundary Walls

The owners of the subject land shall finish and maintain the surface of the boundary walls in a good and clean condition prior to the occupation or use of the development and thereafter to the satisfaction of the City;

4.       Schedule of External Finishes

Prior to the commencement of development a detailed schedule of external finishes (including materials and colour schemes and details) shall be submitted to and approved by the City. The development shall be finished in accordance with the approved schedule prior to the use or occupation of the development;

5.       Stormwater

All stormwater produced on the subject land shall be retained on site, by suitable means to the full satisfaction of the City;

6.       Clothes Drying Facility

All external clothes drying areas shall be adequately screened in accordance with State Planning Policy 3.1: Residential Design Codes prior to the use or occupation of the development and shall be completed to the satisfaction of the City;

7.       External Fixtures

All external fixtures and building plant, including air conditioning units, piping, ducting and water tanks, shall be located so as to minimise any visual and noise impact on surrounding landowners, and shall be screened from view from the street, and surrounding properties to the satisfaction of the City;

8.       Waste Management Plan

8.1     A waste management plan to the satisfaction of the City shall be submitted to, and approved by the City prior to the commencement of development;

8.2     The bin storage area shall be provided as set out in the approved waste management plan; and

8.3     Waste Management for the development shall be undertaken in accordance with the approved waste management plan for the duration of the development;

9.       Car Parking and Vehicle Access

9.1     The car parking and access areas (including ramp grading) shall comply with the requirements of AS2890.1; and

9.2     Visual truncations of a minimum dimension of 1.0 metre by 1.0 metre shall be provided at vehicle exit points to the satisfaction of the City;

10.     Bicycle Parking

A minimum of two bicycle bays are to be provided and installed to the satisfaction of the City in accordance with AS2890.3;

11.     Construction Management Plan

A Construction Management Plan that details how the construction of the development will be managed to minimise the impact on the surrounding area, to the satisfaction of the City, shall be lodged with and approved by the City prior to the commencement of the development. The Construction Management Plan shall be prepared in accordance with the requirements of the City’s Policy No. 7.5.23 – Construction Management Plans and include traffic and parking management requirements during construction. Construction on and management of the site shall thereafter comply with the approved Construction Management Plan;

12.     Right of Way Widening

A 0.5 metre section of land shall be provided for right-of-way widening at the time of subdivision, in accordance with the approved development plan. The land required for right of way widening shall be transferred from the land owner to the Crown free of cost for the purpose of widening; and

13.     Road Widening (Walcott Street)

13.1   The landowner agrees to remove any landscaping, development or other works at the time when the reserved land is required for the upgrading of Walcott Street at their own expense, if required; and

13.2   The landowner agrees that any improvements made to or loss of amenity will not be taken into consideration in determining any land acquisition cost or compensation which may be payable by Council or the Western Australian Planning Commission at such time as the land is required.

 

Moved: Cr Topelberg, Seconded: Cr Gontaszewski

That the recommendation be adopted.

 

Council Decision Item 9.2

Moved: Cr Harley, Seconded: Cr Gontaszewski

That the motion be DEFERRED to a future Council meeting to request that the applicant addresses;

·         parking configuration;

·         visitor car parking arrangements;

·         articulation of the south east façade;

·         landscaping; and   

·         storage solutions in addition to the lift return on the roof. 

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 


Ordinary Council Meeting Minutes                                                                       5 March 2019

12          Community Engagement

12.1        Draft Banks Reserve Master Plan Extended Public Comment Feedback

TRIM Ref:                  D19/4736

Authors:                   Wayne Grimes, Senior Community Projects Officer

Philippa Baker, Community Projects Officer

Authoriser:                Michael Quirk, Director Community Engagement

Attachments:             1.       Banks Reserve Masterplan Design Report  

2.       Banks Reserve Masterplan Design Guidelines   

Recommendation:

That the Council:

1.       NOTES the submissions received during the public comment period in relation to the Draft Banks Reserve Master Plan;

2.       ADOPTS the Banks Reserve Master Plan and associated Design Guidelines as shown in Attachments 1 and 2; and

3.       AUTHORISES Administration to consult with the Whadjuk Working Party, the local community, and other relevant stakeholders regarding the potential co-naming or renaming of Banks Reserve in accordance with the Policies and Standards for Geographical Naming in Western Australia.

At 8:47 pm, Cr Dan Loden left the meeting.

 

At 8:49 pm, Cr Dan Loden returned to the meeting.

 

Moved: Cr Hallett, Seconded: Cr Castle

That the recommendation be adopted.

 

Amendment

Moved: Cr Topelberg, Seconded: Cr Harley

That recommendation 2 be amended as follows:

2.         ADOPTS the Banks Reserve Master Plan and associated Design Guidelines as shown in Attachments 1 and 2 subject to all references to the ‘adjacent car park extension’ being amended to read ‘potential car park extension’ and all associated drawings being shaded in a colour other than asphalt; and

Amendment carried (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 

Council Decision Item 12.1

Moved: Cr Hallett, Seconded: Cr Castle

That the Council:

1.       NOTES the submissions received during the public comment period in relation to the Draft Banks Reserve Master Plan;

2.         ADOPTS the Banks Reserve Master Plan and associated Design Guidelines as shown in Attachments 1 and 2 subject to all references to the ‘adjacent car park extension’ being amended to read ‘potential car park extension’ and all associated drawings being shaded in a colour other than asphalt; and

3.       AUTHORISES Administration to consult with the Whadjuk Working Party, the local community, and other relevant stakeholders regarding the potential co-naming or renaming of Banks Reserve in accordance with the Policies and Standards for Geographical Naming in Western Australia.

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 


 

9            Development Services

9.11        Amendment to Policy No. 2.2.8 - Laneways and Rights of Way

TRIM Ref:                  D19/23202

Authors:                   Georgia Lawrence, Place Manager

Jordan Koroveshi, Coordinator Policy & Place

Authoriser:                John Corbellini, Director Development Services

Attachments:             1.       Attachment 1 - Analysis of Part 5 of Policy No. 2.2.8  

2.       Attachment 2 - Proposed Amendments to Policy No. 2.2.8  

3.       Attachment 3 - Amended Policy No. 2.2.8 - Laneways and Rights of Way  

4.       Attachment 4 - Road Naming Procedure   

Recommendation:

That Council:

1.       NOTES that, in accordance with Section 26 of the Land Administration Act 1997, Landgate, on behalf of the Minister for Lands, is responsible for the naming of roads in Western Australia, and Landgate’s document ‘Policies and Standards for Geographical Naming in Western Australia’ governs road naming;

2.       ADOPTS Policy No. 2.2.8 – Laneways and Rights of Way included as Attachment 3, which includes criteria to guide the Administration’s future recommendations on road naming to Landgate and enables the naming of roads within the City of Vincent to be administered in accordance with Landgate’s document ‘Policies and Standards for Geographical Naming in Western Australia’; and

3.       NOTES that the City’s ‘Road Naming Procedure’, included as Attachment 4, aligns with Landgate’s document ‘Policies and Standards for Geographical Naming in Western Australia’, and will guide Administration’s future naming of roads within the City.

 

Council Decision Item 9.11

Moved: Cr Gontaszewski, Seconded: Cr Topelberg

That the recommendation be adopted.

carried (7-2)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Loden and Cr Murphy

Against:      Cr Harley and Cr Topelberg

 

 


 

9.3          No. 251 (Lot: 23; D/P: 1033) Oxford Street, Leederville - Change of Use from Therapeutic Massage to Consulting Rooms

TRIM Ref:                  D19/11648

Author:                     Stephanie Norgaard, Urban Planner

Authoriser:                Joslin Colli, A/Manager Development & Design

Ward:                        South

Attachments:             1.       Attachment 1 - Consultation and Location Map  

2.       Attachment 2 - Development Plans  

3.       Attachment 3 - Statement of Use  

4.       Attachment 4 - Parking Management Plan  

5.       Attachment 5 - Vehicle Access Agreement  

6.       Attachment 6 - Determination Advice Notes   

 

Recommendation:

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application for a proposed Change of Use from Therapeutic Massage to Consulting Room at No. 251 (Lot: 23; D/P 1033) Oxford Street, Leederville, in accordance with the plans provided in Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 6:

1.       Use of Premises

1.1     This approval relates to a Change of Use from Therapeutic Massage to Consulting Rooms, as shown on the approved plans dated 15 November 2018 and 5 December 2018;

1.2     A maximum of two consultants and two customers shall occupy the building at any one time;

1.3     Customers shall visit the premises by appointment only, with a minimum 10 minute break provided between appointment times;

1.4     The hours of operation shall be in accordance with the City’s Policy No. 7.5.22 – Consulting Rooms, being:

·       8:00am to 9:00pm (Monday to Friday);

·       8:00am to 5:00pm (Saturday);

·       11:00am to 5:00pm (Sunday);

2.       Car Parking and Access

2.1     A total of three parking bays shall be provided, each measuring 5.5 x 2.5 metres, clearly marked on the ground and served by a 6 metre wide paved accessway. A minimum of two car bays shall be made available for the exclusive use of customers;

2.2     Prior to the occupation of the development an easement in gross in favour of No. 251 (Lot: 23) Oxford Street, Leederville for the purpose of vehicle access shall be registered on the titles of Nos. 253- 255 (Lots: 21 and 22) Oxford Street, Leederville; The applicant/owner shall pay all costs associated with preparing and registering the easement, including any costs incurred by the City in reviewing the easement; and

2.3     The Parking Management Plan approved as part of this application shall be implemented to the satisfaction of the City prior to the use or occupation of the development; and

 

3.       Bicycle Parking

Prior to the occupation/use of the development, a minimum of five long-term bicycle parking bays and five short-term bicycle parking bays shall be provided for the development. Bicycle bays must be provided at a location convenient to either the front of back entrance, publically accessible and within the development site. The bicycle facilities shall be designed in accordance with AS2890.3.

 

Moved: Cr Topelberg, Seconded: Cr Hallett

That the recommendation be adopted.

 

Amendment

Moved: Cr Topelberg, Seconded: Cr Harley

That Recommendations 1.2 and 1.3 be amended as follows:

 

“1.2   A maximum of two consultants, and two customers associated clients and one administrator shall occupy the building at any one time;

 

1.3       Customers Clients shall visit the premises by appointment only, with a minimum 10 minute break provided between appointment times;”

 

Amendment carried (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

Council Decision Item 9.3

Moved: Cr Topelberg, Seconded: Cr Hallett

That Council, in accordance with the provisions of the City of Vincent Local Planning Scheme No. 2 and the Metropolitan Region Scheme, APPROVES the application for a proposed Change of Use from Therapeutic Massage to Consulting Room at No. 251 (Lot: 23; D/P 1033) Oxford Street, Leederville, in accordance with the plans provided in Attachment 2, subject to the following conditions, with the associated determination advice notes in Attachment 6:

1.       Use of Premises

1.1     This approval relates to a Change of Use from Therapeutic Massage to Consulting Rooms, as shown on the approved plans dated 15 November 2018 and 5 December 2018;

1.2     A maximum of two consultants and associated clients and one administrator shall occupy the building at any one time;

 

1.3     Clients shall visit the premises by appointment only, with a minimum 10 minute break provided between appointment times;

1.4     The hours of operation shall be in accordance with the City’s Policy No. 7.5.22 – Consulting Rooms, being:

·       8:00am to 9:00pm (Monday to Friday);

·       8:00am to 5:00pm (Saturday);

·       11:00am to 5:00pm (Sunday);

2.       Car Parking and Access

2.1     A total of three parking bays shall be provided, each measuring 5.5 x 2.5 metres, clearly marked on the ground and served by a 6 metre wide paved accessway. A minimum of two car bays shall be made available for the exclusive use of customers;

2.2     Prior to the occupation of the development an easement in gross in favour of No. 251 (Lot: 23) Oxford Street, Leederville for the purpose of vehicle access shall be registered on the titles of Nos. 253- 255 (Lots: 21 and 22) Oxford Street, Leederville; The applicant/owner shall pay all costs associated with preparing and registering the easement, including any costs incurred by the City in reviewing the easement; and

2.3     The Parking Management Plan approved as part of this application shall be implemented to the satisfaction of the City prior to the use or occupation of the development; and

3.       Bicycle Parking

Prior to the occupation/use of the development, a minimum of five long-term bicycle parking bays and five short-term bicycle parking bays shall be provided for the development. Bicycle bays must be provided at a location convenient to either the front of back entrance, publically accessible and within the development site. The bicycle facilities shall be designed in accordance with AS2890.3.

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 


Ordinary Council Meeting Minutes                                                                       5 March 2019

11          Corporate Services

11.2        2019/2020 budget process timelines and separate waste charge

TRIM Ref:                  D19/14679

Authors:                   Vanisha Govender, Manager Financial Services

Nirav Shah, Coordinator Financial Services

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       2019/2020 Budget Workshop Calendar   

Recommendation:

That Council:

1.       REVIEWS the budget workshop calendar for 2019/2020; and

2.       As part of this budgeting workshop process, DEFERS the implementation of a separate waste charge to be included in the 2019/2020 budget.

 

Moved: Cr Loden, Seconded: Cr Castle

That the recommendation be adopted.

 

Amendment

Moved: Cr Castle, Seconded: Cr Gontaszewski

That the Recommendation 2 be amended as follows:

 

That Council:

 

2.             As part of this budgeting workshop process, DEFERS the consideration of a separate waste charge until the 2020/21 budget year. the implementation of a separate waste charge to be included in the 2019/2020 budget.

Amendment carried (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 

 

 

 

 

Council Decision Item 11.2

Moved: Cr Loden, Seconded: Cr Castle

That Council:

1.       REVIEWS the budget workshop calendar for 2019/2020; and

2        As part of this budgeting workshop process, DEFERS the consideration of a separate waste      charge until the 2020/21 budget year.

carried Unanimously (8-1)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Murphy and        Cr Topelberg

Against:      Cr Loden

 

 


 

11.6        Mid year budget review 2018/2019

TRIM Ref:                  D19/19354

Author:                     Vanisha Govender, Manager Financial Services

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       Statement of Comprehensive Income by Nature or Type  

2.       Statement of Comprehensive Income by Program  

3.       Rate Setting Statement  

4.       Cash backed reserves  

5.       Capital budget amendments   

Recommendation:

That Council ADOPTS BY AN ABSOLUTE MAJORITY the mid-year budget review for the 2018/2019 financial year as detailed in this report and Attachments 1 – 5, in accordance with Regulation 33A of the Local Government (Financial Management) Regulations 1996.

 

Council Decision Item 11.6

Moved: Cr Topelberg, Seconded: Cr Harley

That the recommendation be adopted.

carried by Absolute Majority (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 


Ordinary Council Meeting Minutes                                                                       5 March 2019

 

11.8        Report and Minutes of Audit Committee Meeting held on 26 February 2019

TRIM Ref:                  D19/30982

Author:                     Meluka Bancroft, A/Manager Governance, Property and Contracts

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       Minutes - Audit Committee - 26 February 2019  

2.       Minute Attachments - Audit Committee - 26 February 2019 (including LGIS review, CAR report and internal audit scope)   

Recommendation:

That Council:

1.       RECEIVES this report from the Audit Committee meeting of 26 February 2019 and the minutes of that meeting at Attachment 1; and

2.       NOTES the recommendations of the Audit Committee in respect to the City’s Compliance Audit Return 2018, which is the subject of a separate item on this Council agenda.

 

Council Decision Item 11.8

Moved: Cr Loden, Seconded: Cr Hallett

That the recommendation be adopted.

carried Unanimously (9-0)

For:             Mayor Cole, Cr Gontaszewski, Cr Castle, Cr Fotakis, Cr Hallett, Cr Harley, Cr Loden, Cr Murphy and Cr Topelberg

Against:      Nil

 

 

14          Motions of Which Previous Notice Has Been Given

Nil

 

15          Questions by Members of Which Due Notice Has Been Given (Without Discussion)

Nil

 

16          Representation on Committees and Public Bodies

Nil

 

17          Urgent Business

Nil

18          Confidential Items/Matters For Which the Meeting May be Closed   

Nil

 

19          Closure

There being no further business, the Presiding Member, Mayor Emma Cole, declared the meeting closed at 9.38pm with the following persons present:

 

PRESENT:             

 

                   Mayor Emma Cole                                   Presiding Member

                   Cr Susan Gontaszewski                           South Ward

                   Cr Alex Castle                                          North Ward

                   Cr Joanne Fotakis                                   North Ward

                   Cr Jonathan Hallett                                  South Ward

                   Cr Roslyn Harley                                     North Ward

                   Cr Dan Loden                                          North Ward

                   Cr Jimmy Murphy                                    South Ward

                   Cr Joshua Topelberg                               South Ward

IN ATTENDANCE:

                  

                   David MacLennan                                    Chief Executive Officer

                   Kerryn Batten                                          Director Corporate Services

                   Andrew Murphy                                       Director Engineering

                   Michael Quirk                                          Director Community Engagement

                   John Corbellini                                       Director Development Services

                   Meluka Bancroft                                      A/Manager Governance, Property and Contracts

                   Emma Simmons                                      Governance and Council Support Officer

                                                                                              

Media:          Peter de Kruijff (Journalist), “The West” 

Public:         Nil

 

These Minutes were confirmed by the Council as a true and accurate record of the Ordinary Meeting of the Council held on 5 March 2019.

 

 

 

Signed: ............................................................................ Mayor Emma Cole

 

 

 

Dated this ………………………………… day of …………………………………………………2019