AGENDA

Late Reports

 

Council Briefing

 

4 December 2018

 

Time:

6pm

Location:

Administration and Civic Centre

244 Vincent Street, Leederville

 

 

 

 

David MacLennan

Chief Executive Officer

 


Council Briefing Agenda                                                                                   4 December 2018

Order Of Business

 

6          Engineering. 4

6.4             LATE REPORT: Waste Strategy Project 1 – Recovery of Organic Material – Food and Greens Options Appraisal 4

7          Corporate Services. 9

7.6             LATE REPORT: November 2018 Budget review (including Carry Forwards) [ABSOLUTE MAJORITY DECISION REQUIRED] 9

8          Community Engagement 30

8.1             LATE REPORT: Draft Banks Reserve Master Plan - Public Comment Feedback. 30

8.2             LATE REPORT: Draft Public Open Space Strategy - Public Comment Feedback. 120

 

 


Council Briefing Agenda                                                                                   4 December 2018

6             Engineering

6.4          LATE REPORT: Waste Strategy Project 1 – Recovery of Organic Material – Food and Greens Options Appraisal

TRIM Ref:                  D18/177448

Author:                     Yvette Plimbley, Manager Waste and Recycling

Authoriser:                Andrew Murphy, Director Engineering

Attachments:             1.       Options - Advantages and Disadvantages  

 

Recommendation:

That Council:

1.       SUPPORTS in principle the implementation of a three bin Food Organics/Garden Organics (FOGO) system for the City of Vincent in line with the draft State Waste Strategy;

2.       REQUESTS Administration to prepare a comprehensive implementation plan including a public engagement and communications strategy to be presented to Council in March 2019; and

3.       NOTES that:

3.1     Administration will investigate funding opportunities via the Waste Authority’s Better Bins Program; and

3.2     further financial modelling will be carried out as part of the City’s annual budget process.

 

Purpose of Report:

For Council to consider the introduction of a three bin Food Organics/Garden Organics (FOGO) system for the City of Vincent.

Background:

The City of Vincent currently spends around $6.5 million per annum on its Waste and Recycling Service, which includes kerbside collections for domestic rubbish and recycling, commercial rubbish and recycling collections, bulk verge hard waste (junk), bulk verge green waste collections, public space litter collections and street cleaning, City event bins, waste education and community engagement events/workshops, and subsidised home composting equipment.

 

The City recently adopted the new Waste Strategy 2018 – 2023 with a Vision of “Zero waste to landfill by 2028”.  The City’s current diversion from landfill is around 42%. The City will not achieve this vision without significant changes to current waste management practices.

 

The Strategy recognises that currently around 55% of a typical Vincent rubbish bin is organic waste.  Project 1 of the Strategy is an options appraisal to consider ways that this organic material could be diverted from landfill.

 

The new Western Australia draft Waste Strategy 2030 has recently been released for comment. This Strategy but has a much stronger focus on waste avoidance and creating a circular economy approach where waste is valued as a resource which can be reused or recycled for the benefit of the Western Australia Economy.   A headline strategy is for Local Governments to “Deliver a harmonised kerbside collection system, which includes food organics and garden organics (FOGO), in all Perth and Peel regions by 2025”.

Details:

Current Service

 

The City provides a two bin kerbside collection service through a general waste bin and recovery of dry recyclables in a yellow lid bin.  

 

Mindarie Regional Council (MRC) manages the treatment and disposal of the City’s residual waste collected in the general waste bin via its Tamala Park Landfill and Neerabup Resource Recovery Facility (RRF).    Waste disposal costs have risen significantly in recent years due to increases in both the landfill levy and MRC gate fees. Since its implementation in 2013, the landfill levy has increased year-on-year from the original $28 per tonne 2013/14 to $70 per tonne in July 2018.  Similarly the MRC gate fee has risen consistently from $120 per tonne in 2013/14 to the current rate of $205 per tonne. This trend is set to continue as member councils continue to divert their organic tonnages to various green and FOGO collection schemes.

 

In 2016/17 the City collected 17,695 of waste and recovered 7,375 tonnes; achieving a recovery (landfill diversion rate) of 42%, as detailed below:

 

Main Sources of City Waste

Tonnage 2016/17

% Diverted from Landfill

Rubbish – green lid bin

12,782

29% (3707 tonnes)

Recycling – yellow lid bin

3,750

82% (3075 tonnes)

Bulk hard waste (junk)

670

15% (100.5 tonnes)

Bulk green waste

493

100% (493 tonnes)

 

Waste Composition Audit

 

A recent MRC audit of the City’s general waste (summer and winter cycles) highlighted that an average of 55% of a typical rubbish bin is food or garden organic waste.  This is made up of an average of 17.75% food waste and 37.62% green garden waste.

 

There is a significant opportunity to increase diversion rates through organic waste segregation at source.

 

Organic Material Recovery – Options Considered

 

The City considered the following four options:

 

Option 1 – Three bin system, garden organics only (GO)

Option 2 – Three bin system, food organics and garden organics (FOGO) - combined

Option 3 – Four bin system, food organics and garden organics (FOGO) – separate bins

Option 4 – Three bin system.  Garden Organics to single dwellings and Food Organics to Multi unit dwellings

 

Key factors considered for each option were the cost implications, potential waste diversion and advantages and disadvantages of introducing a separate organics collection system.

 

Costings and options were prepared with the assistance of Waste Management Consultants Talis. They assisted Administration with analysis of the options and provided wide ranging experience from working with other local governments.

 

Organic Material Recovery Options Costs – Key Findings

 

Scenario

Description

 

Rollout costs (one off)*

Indicative Annual  Saving or Additional Cost*

Diversion rate

Baseline

Current service

2 bins

42%

1

Garden only

3 bins

$1,086,289

$124,663 saving

57%

2

FOGO

3 bins

$1,182,636

$44,120 cost

62%

3

FO + GO

4 bins

$1,798,422

$695,220 cost

62%

4

FO(units)  + GO (houses)

3 bins

$1,184,976

$67,317 cost

58%

 

 

 Preferred option  

Discussion of Options

 

Option 1 (Garden organics) is the simplest option.  It is easy to communicate and for residents to understand, would generate the best saving in annual service costs and provide a significant improvement in the City’s diversion from landfill.  It is now becoming standard across the metro region and does not preclude adding food waste to the service in the future when the FOGO processing become more widely available.

 

Option 2 (FOGO) is best practice and is emerging as a service option in WA providing greater diversion from landfill than option 1. It carries a higher risk of implementation because it is more complicated in terms of resident behaviour, would marginally increase service cost and FOGO processing options are currently limited in the market. It also results in the fortnightly collection of the rubbish bin and aligns with both the City’s Waste Strategy and recently the released draft WA Waste Strategy 2030.

 

Option 3 is not recommended.  It does not provide any advantage in terms of landfill diversion rate.  It is a significantly higher cost than option 2 and requires 4 bins.

 

Option 4 could be considered as a hybrid for staged implementation that provides appropriate services for the different type of dwellings in the City. It carries similar risks to options 2 and 3 in terms of market availability for food processing services and it does carry higher cost for only a modest estimated additional 1% of landfill diversion when compared to Option 1 and a lower landfill diversion than Option 2.

 

More detailed advantages and disadvantages of each option are contained in Attachment 1.

Consultation/Advertising:

It is essential that the City develops a comprehensive public engagement and communications strategy to inform, educate and promote any new collection system.

 

An engagement strategy would be developed utilising best practice principles and incorporating lessons learnt from other local governments.

 

The proposed public engagement and communications strategy would be presented to the March 2019 Council meeting at part of the overall implementation plan.

Legal/Policy:

The introduction of an organic bin aligns with the City’s Waste Strategy 2018-2023 and its aim to achieve “Zero waste to landfill through maximising recovery and avoidance”.

 

It also aligns with new Western Australia draft Waste Strategy 2030 that aims to “Deliver a harmonised kerbside collection system, which includes food organics and garden organics (FOGO), in all Perth and Peel regions by 2025”.

 

Legislation:  The Waste Avoidance and Resource Recovery Act 2007

Risk Management Implications:

Medium: Community acceptance of a three bin FOGO scheme.  It would be essential to undertake a comprehensive communications campaign to inform, educate, and promote any new scheme and encourage good waste diversion behaviours.

 

Medium: Lack of established FOGO processing infrastructure. This would develop as more Councils move to a FOGO system. Talis have estimated that there are seven Councils in the Perth and Peel region that have approved or are close to approving the adoption of a FOGO system.

 

Medium: MRC cost increases.  As member councils remove their residual waste from the MRC facilities, this adversely impacts the remaining member councils as gate fees increase.  It is estimated that for every 10,000 tonnes removed, the gate fee increases in the region of $5 per tonne.  However, failure to divert waste, would incur even higher costs as MRC gate fees and the landfill levy continue to rise.

Strategic Implications:

The introduction of an organic bin would contribute to the following priority in the City’s Strategic Community Plan 2018-2028:-

 

Priority:       Enhanced Environment

Outcome:    We have improved resource efficiency and waste management by delivering a contemporary and sustainable waste service that minimises waste generation and increases recovery, reuse and recycling.

SUSTAINABILITY IMPLICATIONS:

Separation of organic waste at source to allow recovery of clean organics is high on the Waste Hierarchy and is a considerably better environmental outcome than sending organic material to landfill.

Financial/Budget Implications:

High level modelling for each option shows the indicative one off costs of rollout and the saving or additional cost for each option. This modelling shows the one off rollout costs of the preferred FOGO option to be $1,182,636 with an additional annual cost of $44,000.

The one-off rollout cost in year one includes the cost of additional bins to be delivered to each household, a full time education officer to cover the roll-out of the new service and marketing and education costs of the new service. This cost could be spread over more than one financial year depending on the final implementation timetable.

 

The ongoing cost includes the collection and processing costs for the organics and residual streams as well as ongoing bin maintenance and education. The cost of the impact of the reduction in tonnage sent to MRC (which results in a rise of the MRC gate fee) has been included.

 

The impact of an increase in landfill levy has not been modelled as future rises in the levy have not been confirmed by State Government.

 

All options modelled assume no changes to other waste services although it is recommended that all services are reviewed after rollout so that the impact of the change on other waste services can be measured. For example a FOGO bin rollout may well cause migration of organic material from the bulk verge green waste service which could result in recommended changes to that service.

 

There may be the opportunity to apply for Better Bins Grant funding which is currently up to $30 per participating household.  This opportunity has not been included in the modelling as the deadline for applications under the existing scheme is December 2018 and there has been no confirmation of funding beyond this date. This opportunity would be further explored by Administration as part of the implementation process and modelling would be updated as necessary.

 

Further financial modelling would be undertaken if an option is supported in principle by Council and the modelling would be used to inform the annual budget process.

Comments:

It is recommended that Council supports in principle the implementation of a three bin Food Organics/Garden Organics (FOGO) system for the City of Vincent. 

 

It offers potentially the most cost effective solution for the City to recover organic material from its waste stream it achieves the joint highest diversion of the options considered for a marginal additional annual service cost.


Council Briefing Agenda                                                                                     4 December 2018

 


Council Briefing Agenda                                                                                   4 December 2018

7             Corporate Services

7.6          LATE REPORT: November 2018 Budget review (including Carry Forwards)

TRIM Ref:                  D18/180777

Author:                     Vanisha Govender, Manager Financial Services

Authoriser:                Kerryn Batten, Director Corporate Services

Attachments:             1.       Statement of Comprehensive Income by Nature or Type

2.       Statement of Comprehensive Income by Program

3.       Rate Setting Statement

4.       List of other Budget amendments

5.       List of Capital expenditure amendments  

 

Recommendation:

That Council BY ABSOUTE MAJORITY:

 

1.       ADOPTS the November 2018 Budget amendments to the 2018/2019 annual budget as detailed in the report and Attachments 1 – 5,

2.       WAIVES the 2018/19 local government rates for the following organisations, pursuant to Section 6.47 of the Local Government Act 1995:

 

·        East Perth Football Club Inc

Leederville Oval

$ 1,309.76

·        Subiaco Football Club Inc

Leederville Oval

$ 1,309.83

·        Earlybirds Playgroup Inc

87 The Boulevarde, Mount Hawthorn

$    648.83

·        North Perth Playgroup Inc

15 Haynes Street, North Perth

$ 702.11

·        Mount Hawthorn Toy Library Inc

Mt Hawthorn Community Centre

$ 992.68

·        Mount Hawthorn Playgroup Inc

Mt Hawthorn Community Centre

$ 550.53

·        North Perth Community Garden

Woodville Reserve

$ 856.66

 

TOTAL

$6,370.40

 

Purpose of Report:

The purpose of this report is to:

 

·       consider and authorise the proposed budget amendments including amendments to the 2017/18 capital carry forwards items, and

·       consider additional rates waivers which were incorrectly calculated in the original 2018-19 Budget.

Background:

During the preparation for the 2018/19 annual budget, an allowance was made to carry forward funds for incomplete capital projects from 2017/18. The value of the carry forwards was based on estimates of expenditure that would be unspent as at 30 June 2018. As the Annual Financial Report for the year ended 30 June 2018 has been finalised and audited, the estimated funds available to be carried forward can be updated to reflect the actual level of expenditure and consequently the remainder of the budget available to be carried forward into 2018/19.

 

Waiver of rates for relevant organisations was considered as part of the 2018-19 Budget, pursuant to section 6.47 of the Local Government Act 1995. However seven organisations’ waiver calculations were incorrectly calculated and approved. This report details and requests approval for the corrected rates waivers.

 

This budget review has also accommodated other budget amendments. The reasons for these budget amendments can be found in attachment 4.

Details:

Capital Expenditure

 

The 2018/19 adopted budget included a capital expenditure program totalling $14,789,424, including carry forward funding of $3,169,772.

 

In most instances, the estimated expenditure and the available funds carried forward closely aligned to the actual outcome for 2017/18. Overall, expenditure to 30 June 2018 on carry forward projects was over-estimated by $525,507 and the budget available in 2018/19 for these projects should now be reduced accordingly.

 

Attachment 5 (List of capital expenditure amendments) lists the capital projects to be amended in the 2018/19 budget.

 

Key capital budget amendments are summarised in the table below:

 

Capital Expenditure

Revised Budget

New Budget

Difference

Comment

Bike Boulevard Stage 2

 

500,000

 

76,397

 

-       423,603

Reduction of $500,000 from carry forward as funds were spent in 2017-18. Additional budget of $76,397 is required in the current financial year for completion of the project.

Replace Existing Skid Steer Loader

 

130,000

 

-

 

-       130,000

Skid steer loader is no longer required as the plant is being hired on a needs basis instead of outright purchase.

Greening (Streetscapes)

 

380,000

 

335,268

 

-         44,732

Reduction of:

-     $10,634 as this amount was spent in 2017-18;

-     Reallocation of $9,098 to Menzies Park; and

-     $25,000 transferred to Bike Boulevard project.

CCTV Upgrade - Multiple Sites

 

80,000

 

62,282

 

-         17,718

Reallocation of costs to upgrade lighting at Loftus Recreation Centre.

Chelmsford Road Car Park

 

-

 

42,512

 

42,512

No carry forward budget for invoices received in 2018/19.

Loftus Rec Centre - Synthetic Soccer Pitch Surface

 

-

 

38,460

 

38,460

No carry forward budget for invoices received in 2018/19.

Banks Reserve - Foreshore restoration stage 2

 

-

 

23,710

 

23,710

Capital works for the current year have been budgeted under operating expenditure.

Redevelopment of Website (stage 2)

 

-

 

11,430

 

11,430

Intranet and Councillor portal costs for the current year have been budgeted under operating expenditure.

Graffiti Reporting Equipment

 

-

 

11,617

 

11,617

Equipment purchased for better graffiti reporting, funded from grants received in 2017/18.

 

At the Ordinary Meeting of Council held on 16 October 2018 (Item 11.7) Council approved the reallocation of $160,000 from the recycling expenditure budget to the Leederville town centre share space budget. This is reflected in the attachments to this report.

 

 

 

 

Other budget amendments:

 

Detail on all other budget amendments are included in attachment 4. Key amendments from this attachment include:

 

·       An increase of employee costs of $323,778 due to previously unbudgeted employer superannuation for casual staff;

·       A $250,000 decrease in proceeds from the  Tamala Park joint venture due to decreased projected land sales proceeds; and,

·       An increase in transfer to reserves of $600,000 as a result of unbudgeted savings realised in 2017/18 financial year.

 

Opening operating surplus:

 

The estimated opening surplus for the 2018/2019 budget was $4,829,483. The 2017/2018 audit has now been finalised and the budget opening surplus has been confirmed as $5,524,402. The additional surplus is largely a result of lower than estimated capital expenditure in 2017/2018 financial year.

 

Rates waiver:

 

In the 2018/2019 budget, Council approved rates waivers of $135,841.37 for City owned properties leased to not for profit organisations having a community and /or sporting purpose. Administration subsequently identified errors in the rate waiver calculation and is now requesting these corrected rates be waived.

 

This would result in additional waivers of $ 6,370.40.

Consultation/Advertising:

Not applicable

Legal/Policy:

Section 6.47 from the Local Government Act 1995 states:

 

6.4.7       “Subject to the Rates and Charges (Rebates and Deferments) Act 1992, a local government may at the time of imposing a rate or service charge or at a later date resolve to waive a rate or service charge or resolve to grant other concessions in relation to a rate or service charge.”

 

This budget review is performed as a matter of good governance and is not required by the Act or associated regulations. The review is in accordance with the functions of the CEO as set out in section 5.41 of the Act:

 

5.41(d)   “manage the day to day operations of the local government.”

Risk Management Implications:

Low:       Conducting this budget review ensures Council is aware of any proposed expenditure which varies from that in the approved budget.

Strategic Implications:

This recommendation aligns with the “Innovative and Accountable” priority in the City’s Strategic Community Plan 2018 – 2028:

·                 

“The City of Vincent has a significant role to play in supporting our community to realise its vision. To achieve this, we will be an innovative, honest, engaged and responsible organisation that manages resources well, communicates effectively and takes our stewardship role seriously.”

SUSTAINABILITY IMPLICATIONS:

Not applicable

Financial/Budget Implications:

The overall effect of the various budget amendments would result in a budget surplus of $226,499 for 2018/19.  $200,000 of this increase is restricted funds for the bike network plan for 2019/2020.

Comments:

With the completion of the year-end processes and audit for the 2017/18 financial year, it is good practice for the carry forward components of the 2017/18 capital expenditure budget to be adjusted to reflect the actual funds available at the end of 2017/18.

 

A further mid-year budget review as required under  Regulation 33A of the Local Government (Financial Management) Regulations will be tabled at the April 2019 Ordinary Meeting of Council. This will address further budget amendments identified during coming months and is line with good financial governance practices.

 

 


Council Briefing Agenda                                                                                     4 December 2018

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Council Briefing Agenda                                                                                     4 December 2018

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Council Briefing Agenda                                                                                     4 December 2018

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Council Briefing Agenda                                                                                                    4 December 2018

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Council Briefing Agenda                                                                                                    4 December 2018

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Council Briefing Agenda                                                                                   4 December 2018

8             Community Engagement

8.1          LATE REPORT: Draft Banks Reserve Master Plan - Public Comment Feedback

TRIM Ref:                  D18/164486

Author:                     Philippa Baker, Community Projects Officer

Authoriser:                Michael Quirk, Director Community Engagement

Attachments:             1.       Banks Reserve Master Plan

2.       Banks Reserve Master Plan Design Guidelines  

 

Recommendation:

That the Council:

1.       NOTES the public comment submissions received in relation to the draft Banks Reserve Master Plan;

2.       ADOPTS the Banks Reserve Master Plan and associated Design Guidelines as shown in Attachments 1 and 2; and

3.       AUTHORISES Administration to consult with the Whadjuk Working Party and other relevant stakeholders regarding the potential renaming of Banks Reserve in accordance with the Policies and Standards for Geographical Naming in Western Australia.

 

Purpose of Report:

To consider submissions received during the recent public comment period on the Draft Banks Reserve Master Plan, and to seek Council adoption of the Plan (Attachments 1 & 2).

Background:

At the Ordinary Council Meeting on 13 November 2018, it was resolved that Council:

 

“1.      RECEIVES the draft Banks Reserve Master Plan and associated Design Guidelines;

 

2.       AUTHORISES the Chief Executive Officer to advertise the draft Banks Reserve Master Plan for public comment for a period of 14 days inviting written submissions in accordance with the City’s Policy No. 4.1.5 – Community Consultation;

 

3.       NOTES that a further report will be submitted to the Ordinary Council Meeting in December 2018 in regard to any written submissions received during the public comment period; and

 

4.       NOTES that Administration will again consult with the Whadjuk Working Party during the public comment period to obtain their feedback on the draft Banks Reserve Master Plan.”

Details:

In accordance with Council’s resolution, the Draft Banks Reserve Master Plan was advertised for public comment for a period of 14 days between 14 November and 28 November 2018.  The following consultation methods were utilised to raise community awareness during the public comment period:

 

·      Project page and online survey on the City’s Engagement HQ portal

·      Posts on the City’s social media channels

·      Public Notice in The Guardian and Perth Voice local newspapers

·      Direct emails to previous survey respondents, Project Reference Group and other stakeholders consulted during preparation of the Master Plan

·      Public Notices on the digital screens at the City’s Administration & Civic Centre, Beatty Park Leisure Centre and Vincent Library & Local History Centre

·      Postcards delivered to all residents located within a 400 metre radius of Banks Reserve

·      Onsite signage at Banks Reserve

·      Notice in the City’s November 2018 e-Newsletter

 

During the public comment period there were 393 visitations to the Banks Reserve Master Plan project page on the Engagement HQ portal with 159 people downloading the Draft Master Plan and 76 people visiting the online survey page.  35 submissions were received during the public comment period with 23 in support of the Draft Master Plan, nine being opposed to the Draft Master Plan, and three being unsure.  Throughout the entire duration of the project there were 868 visitations to the Banks Reserve Master Plan project page on the Engagement HQ portal.

 

Upon reviewing the public comments received within the context of planning and consultation processes that informed development of the Draft Master Plan Administration is not proposing any amendments.  Although several comments received will be relevant during Master Plan implementation and have been listed for further consideration.

Consultation/Advertising:

A summary of the key feedback within these public comment submissions relating to each of the Master Plan zones is provided below:

 

Banks Plaza

 

Comments Received

Administration Response

1.

Keep the existing hall or a new enclosed structure that could be used all year round and for a wider range of activities than the Plaza. There is plenty of open space at the Reserve for people to interact already.  There are too few community halls as it stands. An unnecessary addition that will create a harsh unnatural zone.

 

Toilet facilities should be updated.

 

The proposed car park does not align with the objective retain and maintain natural features of the sign or the use of subtle design features.

The existing community facility is nearing the end of its useful asset life and no longer compliant with accessibility requirements or building standards.

 

The Plaza is intended to facilitate improved activation including events, pop-up vendors and informal recreation. This partially sheltered space will be sympathetically designed to allow flexible use by the community.

 

The proposed future car park remains subject to further feasibility and business case investigations.

2.

More seating and BBQ’s as well as a parenting facility within the toilet and outdoor shower are required.  Improvements to picnic tables and shade are required.

 

More areas for family gatherings are supported.

The Master Plan proposes additional seating, BBQ amenities, new toilet facility, and improved shade within the Plaza area.  The proposal for an outdoor shower can be considered during detailed design of the proposed toilet facility/kayak storage area.

3.

Install a small ferry capable jetty installed here for future usage given the proximity to Optus Stadium and Claisebrook.

 

The impact of beach erosion will need to be considered should river access by kayakers increase.

Both the Plaza and Boardwalk zones have incorporated opportunities to better access, interact with and view the Swan River.  Administration and the Project Reference Group identified these access options as less intrusive than a formal jetty.

 

Consultation with the Department of Biodiversity, Conservation and Attractions (River and Estuaries Division) during the detailed design phase will ensure necessary consideration and mitigation of any erosion implications.

4.

Concerned about the lighting level as this should be sensitive especially at night as it will affect both fauna and local residents.

 

It is not in the interests of the Reserve to provide such lighting as it will only encourage anti-social behaviour. If lighting is upgraded it should be turned off by 8pm at night.

 

Lighting along the dual use path to Summers Street is appropriate.

Throughout the Master Plan development and consultation process the safety of park users was highlighted as a concern, and provided the basis for improved lighting.

 

Consultation with the Department of Biodiversity, Conservation and Attractions (River and Estuaries Division) during the detailed design phase will ensure necessary consideration and mitigation of any unintended fauna impacts.

 

Lighting times can be managed to balance any adverse impacts for adjacent residents.

5.

Pop up container cafe looks rather small for the expected higher volume of people.  A proper café or kiosk should be considered.

 

Seating, umbrellas and shelter is required.

The proposed pop-up café has been identified as the most viable option which subject to commercial analysis may lead to a more permanent style facility in the future.

 

The Master Plan proposes additional seating and improved shade within the Plaza area.

6.

Duck faeces will need to be regularly removed from the hardstand and decking areas.

Noted.  Effective asset management and maintenance of the Reserve remains an important City responsibility.

7.

Not supportive of the proposed parking changes.  Provide access for deliveries and ACROD permit holders but keep other motorists out.

 

Local people should be encouraged to walk to the park and non-locals have access to public transport options.

Development of the Plaza area, including removal of the existing community pavilion, will provide the opportunity to realign the car parking bays and improve both safety and accessibility.

 

The Master Plan focuses on improving existing car parking rather than significantly increasing car parking.  As a ‘neighbourhood’ public open space it is agreed that walking and cycling access should be promoted.

8.

Do not support decking area, prefer existing grass.  This will introduce a trip/slip hazard, detract from the natural atmosphere, and increase maintenance and cleaning costs.

The portion of the Plaza area with proposed decking has somewhat limited area grass growth as it is underneath large trees. The decking will allow the space to be better utilised while maximising the shade provided by the trees.

9.

Doubtful that kayak storage area will be used given the risk to damage to equipment and ease of transporting equipment. Unless a club is involved kayak storage is unlikely to be used.  Will there be a fee for kayak storage? Object to money being spent for the benefit of a small number of people.

 

Kayaks and canoes mostly enter the river from the Summers Street end.

 

Do like the concept of the Banks Plaza upgrade.

The proposed kayak storage has been included in the Master Plan based upon consultation with a local paddling club who currently use the Reserve.  It is anticipated that the storage area will assist with growth of the club and opportunities for the wider community to engage in this recreational activity.  The club will be required to enter into a licence agreement with associated costs. 

10.

Too close to residential dwellings, move to Summer Street end.

The proposed Plaza area has been proposed where the existing community pavilion is located.  Relocation to the Summers Street end of the Reserve is not practicable given the existing vegetation, and is not consistent with consultation inputs during preparation of the Master Plan.

11.

Pop-up café is not required as people bring their own food and drink. This would not be viable except when there is an event/function at the Reserve.

 

Improved drainage in the car park is required.

The pop-up café has been proposed to determine viability at this Reserve.  

 

Any drainage issues will be dealt with during the Plaza detailed design and construction phases.

12.

Not sure why the existing toilets would be demolished as a priority when the rest of the building is not proposed for immediate demolition.

The poor condition and need to upgrade the toilets was identified as a high priority due to both safety and amenity concerns.  A contemporary, modular toilet is proposed until construction of the new toilet facility is completed.

 

Banks Promenade

 

Comments Received

Administration Response

13.

Ok if regenerated area left alone.

The Master Plan aims to maintain the natural environment while improving opportunities to access and interact with the river.  Revegetated areas will be maintained where possible with additional plantings to replace any lost vegetation through the establishment of the boardwalk. 

 

Consultation with the Department of Biodiversity, Conservation and Attractions (River and Estuaries Division) during the detailed design phase will ensure effective management of vegetation.

14.

Support in general but unsure of the need for a 4-metre wide path, and it is doubtful that the path can be widened without damaging the roots of mature trees.

 

Love the idea of getting more vegetation along the path.

The proposed widening of the path to 4 metres is to comply with Department of Transport standards as the path is classified as a Recreational Shared Path. This will assist with reducing conflicts between cyclists and pedestrians which was highlighted throughout the community consultation process.

15.

This will be a welcome improvement. Please ensure that the revegetation is no higher than half a metre as this will allow for river glimpses across the Reserve.

 

Planting vegetation along the side of the path will increase congestion as at present people can move off the path onto the grass.  

The low-level vegetation is proposed as a physical barrier to reduce conflict between dogs, cyclists and pedestrians while ensuring that sight lines and river views can still be achieved.

16.

The rumble zones may not be aggressive enough to slow cyclists so speed humps may need to be investigated.

 

Cyclists do not have time to read signage when passing, however techniques are required to ensure they are aware when entering this shared space.

As the path is highly utilised by cyclists, and such activity is encouraged, the use of speed humps is not the preferred method to reduce speeds.  Path markings and rumble strips will indicate the area is a shared space, and low level vegetation along the path will reduce crossing points and conflict zones. This will allow cyclists to move through the Reserve while improving awareness of pedestrian activity.

 

Banks Active Zone

 

Comments Received

Administration Response

17.

Seating options and contained areas for families/children, including BBQ’s, are required.

 

The mini court and playground should be fenced so that dog owners can still exercise dogs without disturbing activity.

 

The curved wall bench seating is not necessary. Individual bench seats would be a less obtrusive and a cheaper option.

Amenities for families and children are proposed within the Active Zone.  As Banks Reserve is an approved dog exercise area the upgraded playground will be fenced.

 

The curved seating has been included to provide both a functional element and a barrier between other Reserve activities.  The design and cost of these elements will be further investigated during the Active Zone detailed design phase.

18.

Would like to see nature play areas like Braithwaite Park in Mount Hawthorn with wooden structures, no plastic elements, water play etc.

 

Ensure that swings are provided and retain the roundabout as these are well used.

The Master Plan Design Guidelines dictate that natural elements are to be utilised within the upgraded playground.

 

Specific play elements will be identified through the Active Zone detailed design phase.

19.

Although there is a mention of the very popular dog exercise area there are no attempts to provide a specific area of interest to dogs such as sand for digging.

The need for dog specific elements was not identified during Master Plan consultation with feedback primarily relating to minimising conflict between dogs, pedestrians and cyclists.

 

The broader Dog Exercise Strategy/Policy as identified within the Draft Public Open Space Strategy will better inform the provision of such amenities throughout Vincent.

20.

Support in general but why there is no outdoor exercise equipment.  The existing equipment provides little benefit but upgraded equipment would be highly utilised.

Upon investigating the quality, capital and maintenance costs, and relatively low usage of outdoor exercise equipment it was decided not include any upgrades within the Master Plan.

 

As an alternative, other recreational opportunities including the mini court are proposed within the Active Zone. 

21.

The oval path will provide an area for riding of bikes and scooters that will create conflict with dogs/dog owners. 

 

Adequate east west access across the site is already provided.  The concrete pathway will only cause additional heat areas, reduces park usage for sporting activities and dog walking/play areas.

 

The oval path reduces the size of the oval – high cost for no gain.  It will interfere with the use of the goal posts and people running up and down the Reserve slope.

 

The path would diminish the serviceable area of grass and dissect the park from its bushland fringe. The Reserve is not large enough for this to be practical.

 

There are drainage issues on the oval. 

 

Landscaping in general terms is supported with grass surfaces being managed to a higher horticultural and drainage standard.

The proposed oval path within the Active Zone is compacted limestone and purposefully designed for walking.  The path directly responds to community feedback regarding conflict between pedestrian and cyclists, and the need for a pedestrian only option.

 

The primary purpose of the path is a recreational circuit for pedestrians that links to the Banks Boardwalk. 

 

A large, open grassed area has been retained to enable passive, unstructured recreation activities and dog exercise. 

 

The area identified as being prone to flooding and poor drainage has been identified for eco-zoning. 

22.

There is no mention of an off leash dog walking and play area. This is currently a major use pattern of the oval and we are disappointed that there has been no allowance made for dog owners to exercise their dogs.

 

I note that there is no specific acknowledgement that Banks Reserve is a dog off lead park. It is important that it remain such.

 

This park is widely known as a dog exercise park. It is regularly used by hundreds of dog owners both local and visitors.

Banks Reserve will be maintained as a dog exercise area.  The need for dog specific elements was not identified during Master Plan consultation with feedback primarily relating to minimising conflict between dogs, pedestrians and cyclists.

 

The broader Dog Exercise Strategy/Policy as identified within the Draft Public Open Space Strategy will better inform the provision of such amenities throughout Vincent.

23.

The removal of cricket nets and replacement with a basketball court will disadvantage children in the area. There is a full sized basketball court in Claisebrook Cove.

 

Tennis hit-up wall and volleyball posts should be included in the active recreation spaces. The current basketball facility for shooting hoops is popular with children of all ages as it is not at full height.

 

The intensity and space required for the Active Zone is of concern. There is limited space in this location for the basketball court.  Please limit hard surfaces which may have a negative impact on tree roots.

A basketball court already exists at Banks Reserve and the Master Plan identifies the opportunity to convert this to a multi-purpose court that can accommodate a broader range of recreational activities.

 

The recently completed Public Open Space Strategy has identified a significant gap in the provision of recreational infrastructure for children and young people.

24.

Access for food trucks and other vehicles for events appears restricted due to revegetation at Reserve entry points.

Specific vehicle access requirements will be further considered and refined during the Active Zone and Banks Plaza detailed design phase.

25.

The impact of 8,600 people from events is grossly exaggerated as most of the Optus Stadium users travel directly from the Windan Bridge to East Perth Station or up Summers Street. 

 

Very few people will use the path to cross the Reserve when they can walk diagonally.

The pedestrian statistics have been sourced from the Public Transport Authority, and it is acknowledged that many of these pedestrians will not necessarily access Banks Reserve.  Although there remains an opportunity to provide pop-up activities on Optus Stadium event days to activate the Reserve.

26.

Remove the fire pit as it will only encourage anti-social behaviour late at night. Preference would be for BBQ and seating area.

 

The fire pit is a vandalism risk and the obscured area outweighs benefits.  It presents a fire risk to the adjacent rubberized play area and natural foliage.

Fire pit is a waste of space.  They are banned for safety reasons.

Administration investigated designs that allow the fire pit to be effectively managed and locked when not in use prior to inclusion within the Master Plan. 

 

The fire pit location was incorporated into the amphitheatre area in order to facilitate cultural activities and events at the Reserve

 

Walters Brook

 

Comments Received

Administration Response

27.

More proposed desecration of a renewed natural environment that has been beautifully enhanced by recent planting.

 

The bridge structure is unnecessary, a waste of money, and would break up the replanted natural vegetation around the brook. The peaceful seclusion would be lost as with the bridge the brook becomes an annex of the car park.

 

The Walter’s Brook crossing is unnecessary and will damage the regenerated vegetation.

The new crossing point at Walter's Brook is proposed to alleviate the current bottleneck at the existing crossing, and provide a connection between the Banks Plaza and Banks Active Zone.

 

A number of safety concerns associated with toilet access and poor sight lines were highlighted during Master Plan consultation.  The bridge will assist with addressing these issues.

 

Consultation with the Department of Biodiversity, Conservation and Attractions (River and Estuaries Division) during the detailed design phase will ensure necessary consideration and mitigation of any flora and fauna impacts.

 

Banks Boardwalk

 

Comments Received

Administration Response

28.

Will damage the regenerated vegetation that has taken years to grow.

 

Preservation of the riverine environment is important to limit disturbance to flora and fauna.  The length of boardwalk along the foreshore will be invasive.

 

The boardwalk will encourage people going to the foreshore but some areas along the foreshore could be protected for water birds and other native fauna, minimising potential impacts from human usage.

 

Improved river views are unnecessary as the path along the river gives plenty of river views.  Consideration must be given to wildlife.

The Master Plan aims to strike a balance between protecting vegetation while providing improved access and interaction with the river.

 

Community feedback received during preparation of the Master Plan identified the riverside location and features to enhance interaction with river as major opportunity.

 

Consultation with the Department of Biodiversity, Conservation and Attractions (River and Estuaries Division) during the detailed design phase will ensure necessary consideration and mitigation of any flora and fauna impacts.

29.

Areas to easily launch kayaks, stand-up paddleboards etc. and more areas for picnics where children can access the river are supported.

 

There is no specific mention of river access via a sandy beach so that kids/dogs can play.

The small, existing beach area on the foreshore is to be retained, and both the Banks Plaza and Boardwalk Zones aim to enhance accessibility to the river.  Additional amenities for families and children are also proposed within the Banks Plaza and Active Zones.

30.

Concerned about the boardwalk surface as the steel mentioned will have holes which may negatively impact dog claws and paws.

The boardwalk remains subject to a detailed design phase, and this concern has been noted for consideration given that Banks Reserve is a designated dog exercise area.

31.

Due to the number of people that fish here another extension to the river from the centre/crossing point of 'the bow' is preferable.  By providing fishing spots it encourages people to look after the river.

This opportunity has not yet been captured within the Master Plan but aligns with the intent to improve access and interaction with the river.  This concept will be further investigated with the Department of Biodiversity, Conservation and Attractions (River and Estuaries Division) during the Banks Boardwalk detailed design phase.

32.

Supportive of the boardwalk if people can walk through the area without compacting the ground.

 

Existing amenity should still be maintained for cyclists.

 

Pedestrians and bikes should be separated like in South Perth and Victoria Park.  These arrangements work really well and there is nothing like that north of the river.

Multiple options to manage conflict between pedestrians and cyclists have been investigated during preparation of the Master Plan, including advice from the Department of Transport.

 

Key design elements and options for the boardwalk and paths will be further investigated through the detailed design phase upon adoption of the Master Plan.

 

Oval & Bank

 

Comments Received

Administration Response

33.

Not planting out the bank area and along Joel Terrace seems a missed opportunity to replace the existing ugly fence.

During preparation of the Master Plan local residents identified the importance of keeping the top of the Reserve open to improve passive surveillance.

34.

Soccer and/or football goals posts should be installed.

The soccer goal will be retained.  Further sporting infrastructure has not been included in the Master Plan with a focus on spaces and amenities to support passive recreation activities.

35.

A set of stairs or path leading up to Westralia Street from the southern side of the bank to provide access towards East Perth station should be included.

Additional access points were investigated during preparation of the Master Plan, however the steep gradient would require a significant infrastructure solution.  A pathway from Joel Terrace near the playground is preferred due to the more gradual incline.

36.

The soccer goals are well utilised but will be negatively impacted by the oval path.  Barriers may be required so that cyclists, walkers and joggers are not hit with balls.  The goals with the hill behind work well so the ball rolls back to you.

The soccer goal will be retained, however at the time of the oval path construction they may be relocated or redesigned if the current location causes conflict.

 

New Facility Opportunity

 

Comments Received

Administration Response

37.

Unnecessary waste of money and will impact residents overlooking park.

 

The new facility should not be on Joel Terrace.  It would be better placed at the Summers Street end, as would the plaza. The location of the new facility will require more discussion with the community.

 

The existing building should be retained and renovated as it has potential for use by a broad section of the community.

 

Would rather keep the existing building as I am concerned that ‘next steps’ will not happen and we will have lost a facility that has the potential to be used for a variety of community purposes.

 

Why demolish building (2021) prior to a new facility feasibility plan (2022) – refurbishment is preferred over replacement.

 

There is no need for expansion of the pavilion facility as it is rarely used and there are other facilities not far away in the City of Vincent

 

The existing facility is patronised by a Montessori playschool, yoga classes and other community meetings. It is a valued community facility.

 

Contrary to the comments in the Master Plan the present facility is very well utilised.  Small community halls unattached to religious institutions are rare in Vincent and need to be preserved.

The New Facility Opportunity remains subject to future feasibility and business case investigations, and envisaged to be a potential future stage of the Master Plan.

 

Feedback received during preparation of the Master Plan highlighted that the current facility design, location and condition did not meet community needs.  The building does not comply with current accessibility and compliance standards, and is nearing the end of its useful asset life.

 

Facility usage statistics demonstrate limited utilisation.

 

 

38.

Great concept but am concerned about the extended car parking. Far better to have more parking on the Summer Street side of the Reserve rather than removing trees and having a car dominated entrance.

 

There is a lot of public transport servicing the area so this should be encouraged rather than additional car parking areas.  Mature trees should not be lost for additional car parking.

 

More parking is not required. There is plenty of parking at both ends of the reserve and on Joel Terrace.

 

Parking provision is currently is sufficient except for during major events.

 

Additional parking and lighting on Joel Terrace will negatively impact adjacent residents.  This will ruin the quiet, simple ambience now enjoyed by all visitors to the Reserve.

 

High-level lighting will not discourage vandalism or any other criminal activity as those who are inclined to undertake anti-social behaviour would find it more convenient.

The New Facility Opportunity, including the associated car parking, remains subject to future feasibility and business case investigations, and envisaged to be a potential future stage of the Master Plan.

 

The Master Plan focuses on improving existing car parking rather than significantly increasing car parking.  As a ‘neighbourhood’ public open space it is agreed that walking and cycling access should be promoted.

 

Feedback received during preparation of the Master Plan highlighted safety concerns, and provided the basis for improved lighting.  Lighting locations and times will consider the proximity of adjacent residences.

39.

Angled parking on the eastern side of Joel Terrace is not supported as it encroaches into the Reserve. I do not support this. The area is routinely used for commuter parking.

Any additional parking associated with the New Facility Opportunity is intended to be located on the edge of Reserve, including Joel Terrace, rather than within Reserve.  On-street parking occupancy directly informs the need for any parking restrictions in response to commuter parking.

 

General Comments

 

Comments Received

Administration Response

40.

The bulk of the works should be undertaken simultaneously as conducting works over several years will just prolong the inconvenience to users.

 

The kayak storage and pop-up container café should be brought forward if possible.

 

The first priority should be to replace the outdated building/toilets with a new building comprising a community hall, toilets and café.  This should be located next to the Summers Street car park.

 

The high priority implementation steps will not add much to the Reserve. It seems ridiculous to demolish the current hall and toilets before having funds to replace them with a new structure.

Master Plan implementation remains subject to consideration within the City’s Annual Budget and Long Term Financial Plan.  Implementation priorities have been determined based upon a combination of current asset condition, community priorities, and practical staging.

 

 

41.

Not sure how the Plan relates to Noongar history.  The Reserve has always attracted Aboriginal people.  There is a need to retain and strengthen that, and do our bit for reconciliation.

A comprehensive analysis of the Reserve has been undertaken to reaffirm its cultural significance, and directly inform the Master Plan elements.  This has included consultation with Noongar Elders and the Whadjuk Working Party, and that dialogue will continue through the implementation phase.

42.

Allocate funds to upgrade the Summers Street jetty.  It has always been well utilised and it’s sad to see its degradation and closure.

 

Funds could be better used for restoration of the two jetties within the Banks Precinct.

The jetty closure has strengthened the importance of providing opportunities for the community to interact with the river, and this is a key focus within the Master Plan.  Reconstruction and reopening of the jetty remains subject to the City’s annual budget review process, and consideration of community benefits.

43.

Do not change the name of the Reserve.  People who live around the park should have some say on what it should be called.

Any renaming or co-naming of the Reserve will remain subject to a separate process as per the various policies and standards for geographical naming in Western Australia.  Community consultation is an essential part of that process.

44.

Money would be better spent on finding a use for the East Perth Power Station.

 

Should the Power Station be used for residential development it would be appropriate for the City of Vincent to advocate that some of the site be used for community space and public open space to reduce pressure on Banks Reserve.

The East Power Station site is controlled by the State Government.  Both the Metropolitan Redevelopment Authority and Western Power were consulted during preparation of the Master Plan, and there are currently no confirmed development plans or timelines for the site.

45.

Money should not be allocated for a rehash of a park that local residents want to keep the same. A few upgrades are required but nobody wants to see this beautiful, natural park turned into an amusement/tourist drive in, drive out venue.

 

There seems to be an opinion that the current Banks Reserve is underutilized and these new modifications will enhance and improve the reserve. As a daily user of the Reserve I am not of that opinion and feel efforts should be made to retain as much of the natural environment as possible.

 

This park is beautiful and peaceful, and residents and visitors appreciate it for these attributes. There is no need to shrink the green space.

 

The Plan appears too controlled resulting in very high maintenance costs for the City. Less is better. Trying to cram everything in would change the nature of the park.

 

Councillors should visit the park to understand current use – it is a meeting place for those who often have very little social interaction.

 

Banks Reserve is a unique place because of its simple, understated ambience that results from minimalist man-made structures and fantastic revegetation efforts that have rejuvenated the foreshore and the brook.

 

The dog park is a magnet that brings a range of people together, from within and outside the Vincent community, and fosters these relationships. The proposed changes in the Master Plan will only damage not enhance the way the Reserve is used and loved by locals.

The Master Plan provides a coherent and coordinated vison to guide the future development and management of Banks Reserve.  It has been prepared based upon the range of ideas, views and comments provided through community consultation.

 

That consultation included surveys, workshops, pop-ups at community events, meetings with key stakeholder groups, onsite analysis of reserve usage, and site and cultural significance analysis.  All feedback was considered and incorporated where possible and practical, however such projects always attract a wide range of views.

46.

The plan is silent as to the ongoing problem with traffic on Joel Terrace. The number of cars and speed of traffic must be addressed before increased use of Banks Reserve is encouraged.

The Master Plan focuses on improving existing car parking rather than significantly increasing car parking.  As a ‘neighbourhood’ public open space it is agreed that walking and cycling access should be promoted.

 

Traffic and car parking concerns have been noted and will be investigated further as part of the City’s Integrated Transport Strategy in 2018/19 and 2019/20.

47.

The Plan does not fully support the ‘Reconciliation Statement’ made not that long ago and captured on a plaque in the park. The natural beauty was to be retained but the Plan includes significant hard landscape works

The Master Plan recognises that Banks Reserve is a significant site for Aboriginal people, and has consulted with noongar Elders and the Whadjuk Working Party. 

 

The Master Plan aims to achieve improved amenity and functionality while retaining natural features and environmental assets.

48.

The Plan does not estimate operational costs after development and what kind of maintenance standard will be provided.

The City’s Asset Management and Parks Teams have been involved throughout the Master Plan process.  Maintenance implications and life-cycle costs will inform decision making during the subsequent detailed design phases.

 

It is acknowledged that effective asset management and maintenance of the Reserve remains an important City responsibility.

49.

More parking would be better along the switchyard off Summer Street.

 

The Summers Street Car Park is often flooded so should be a priority for drainage works and resurfacing.

 

Summers Street Car Park should be improved to reduce traffic into the park and maintain the concept of open space.

The Summer Street Car Park is essential to support Banks Reserve and the river foreshore generally.  Upgrades have been identified as a high priority with funding included in the City’s 2018/19 capital works budget.

 

Whadjuk Working Party

Further consultation with the Whadjuk Working Party was an essential action during the public comment period.  The Draft Banks Reserve Master Plan was presented to the Working Party on 21 November 2018.  No major concerns or comments were put forward.  The key outcome was that members of the Working Party expressed a desire to share stories and experiences of their time in the East Perth area.  These stories will add significant value to the interpretive features and design elements at Banks Reserve, and Administration has committed to liaising with the Working Party to ensure this occurs.  In addition, it was identified that the City must engage with the Working Party again prior to progressing any proposed renaming or co-naming of the Reserve.

Legal/Policy:

Policy No. 4.1.5 – Community Consultation.

Risk Management Implications:

Medium:     The Banks Reserve Master Plan has been prepared based on a comprehensive site planning and community consultation process.  The recent public comment process has attracted a broad range of views and perspectives, both positive and negative, which now require consideration by both Council and Administration.  While feedback from the public comment period has not led to any amendments to the Master Plan much of it remains valid and will be further assessed during the detail design phases that follow Council adoption.

Strategic Implications:

The Draft Banks Reserve Master Plan aligns with the following actions within the City’s Strategic Community Plan 2018-2028 as follows:

 

Enhanced Environment

 

The natural environment contributes greatly to our inner-city community. We want to protect and enhance it, making best use of our natural resources for the benefit of current and future generations.

 

Accessible City

 

We want to be a leader in making it safe, easy, environmentally friendly and enjoyable to get around Vincent

 

Connected Community

 

We are diverse, welcoming and engaged community. We want to celebrate what makes us unique and connect with those around us to enhance our quality of life

 

Thriving Places

 

Our vibrant places and spaces are integral to our identity, economy and appeal. We want to create, enhance and promote great places and spaces for everyone to enjoy.”

SUSTAINABILITY IMPLICATIONS:

The draft Banks Reserve Master Plan aligns with the City’s Sustainable Environment Strategy 2011-2016 as follows:

“6.      Re-establish, conserve and enhance floral and faunal biodiversity, native vegetation, green spaces and green linkages within the City.

 

6.3.1     Continue to replant areas of City-owners land with local plant and tree species to increase food and habitat areas, including native fringing vegetation as faunal habitat areas.

 

6.3.4     Identify cultural ties between the indigenous flora/fauna and the local Aboriginal people, with a view to establishing indigenous cultural gardens.

 

6.3.9     Continue to ensure that information and signage incorporates information relating to the history, function and ecology of wetlands, as appropriate.”

Financial/Budget Implications:

The Master Plan includes proposed works and staged delivery over a number of financial years’ subject to consideration within the annual budget process and the long term financial plan, as follows:

 

Proposed Works

Financial Year

Estimated Cost ($)

1. Summers Street car park upgrades

2018/19

120,000

2. Temporary Modus style toilets

2018/19

45,000

3. Wheelchair charging point

2018/19

10,000

4. Active Zone detailed design (including playground)

2018/19

30,000

5. Lighting upgrades

2018/19

70,000

6. Plaza and Boardwalk detailed design

2018/19

40,000

 

315,000

7. Active Zone construction

2019/20

500,000

8. Boardwalk construction

2019/20

450,000

 

950,000

9. Promenade upgrades

2020/21

150,000

10. Pavilion demolition

2020/21

50,000

11. Plaza construction

2020/21

430,000

12. Plaza lighting upgrades

2020/21

140,000

 

770,000

13. Plaza Toilets, storage and pop-up café site preparation

2021/22

300,000

14. Active Zone oval path

2021/22

80,000

15. Walters Brook crossing

2021/22

70,000

 

450,000

16. Community facility & car park extension

Future

2,500,000

 

2,500,000

 

The total estimated cost for implementation of the Banks Reserve Master Plan is $4,985,000 or $2,485,000 excluding the new community facility, which remains subject to further feasibility and business case development.  It should be noted that the above order of magnitude cost estimates will be further refined through detailed design and procurement phases upon Master Plan implementation.

Comments:

Banks Reserve is a highly valued public open space.  This has been reaffirmed through the level of community engagement during preparation of the Master Plan and the range of feedback received during the recent public comment period.  The Master Plan provides a coherent and coordinated vison to guide the future development and management of the Reserve, and implementation will ensure that community benefits from this high-quality natural asset are maximised.

 

Responses received throughout the public comment period were generally in support of the Master Plan although there were a number of submissions that were not supportive and/or raised concerns regarding specific elements.  Many of these concerns will be considered and addressed through the detailed design phase for each Master Plan element.  Other specific concerns have been comprehensively reviewed by Administration, and when balanced with key project findings and community feedback received during preparation of the Master Plan, no amendments or changes are necessary.

 

On that basis, it is recommended that Council adopt the Draft Banks Reserve Master Plan and Design Guidelines as shown in Attachments 1 and 2.  While the Master Plan includes advice on the potential renaming or co-naming of Banks Reserve this still requires further analysis, dialogue with the Whadjuk Working Party, and consultation with the local community.  It is recommended that Council authorise Administration to progress potential renaming or co-naming in accordance with the Policies and Standards for Geographical Naming in Western Australia, and Council Policy No. 4.1.18 – Naming of City Facilities, Streets, Parks, Reserves and Buildings.  


Council Briefing Agenda                                                                                                    4 December 2018


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Briefing Agenda                                                                                                    4 December 2018


 


 


 


 


 


 


 


 


 


 


 


 

 


Council Briefing Agenda                                                                                   4 December 2018

8.2          LATE REPORT: Draft Public Open Space Strategy - Public Comment Feedback

TRIM Ref:                  D18/169317

Author:                     Philippa Baker, Community Projects Officer

Authoriser:                Michael Quirk, Director Community Engagement

Attachments:             1.       Public Open Space Strategy October 2018  

 

Recommendation:

That Council:

1.       NOTES the public comment submissions received in relation to the Draft Public Open Space Strategy; and

2.       ADOPTS the Public Open Space Strategy as shown in Attachment 1.

 

Purpose of Report:

To consider submissions received during the recent public comment period on the City’s Draft Public Open Space Strategy, and to seek Council adoption of the Strategy (Attachment 1).

Background:

At the Ordinary Council Meeting on 13 November 2018, it was resolved that Council:

 

“1:      RECEIVES the draft Public Open Space Strategy;

 

2.       AUTHORISES the Chief Executive Officer to advertise the draft Public Open Space Strategy for public comment for a period of 14 days inviting written submissions in accordance with Policy No. 4.1.5 – Community Consultation;

 

3.       NOTES that the Public Open Space Strategy will be subject to further formatting and styling, as determined by the Chief Executive Officer, prior to publication; and

 

4.       NOTES that a further report will be submitted to the Ordinary Council Meeting in December 2018 in regard to any written submissions received during the public comment period.”

Details:

In accordance with Council’s resolution, the Draft Public Open Space Strategy was advertised for public comment for a period of 14 days between 14 November and 28 November 2018.  The following consultation methods were utilised to raise community awareness during the public comment period:

 

·      Project page and online survey on the City’s Engagement HQ portal

·      Posts on the City’s social media channels

·      Public Notice in The Guardian and Perth Voice local newspapers

·      Direct emails to previous survey respondents, Community Engagement Panel and stakeholders consulted during preparation of the Strategy

·      Public Notices on the digital screens at the City’s Administration & Civic Centre, Beatty Park Leisure Centre and Vincent Library & Local History Centre

·      Notice in the City’s November 2018 e-Newsletter

 

During the public comment period there were 164 visitations to the Public Open Space Strategy project page on the Engagement HQ portal with 91 people downloading the Draft Strategy and 41 people visiting the online survey page.  10 submissions were received during the public comment period with seven being in support of the Draft Strategy, zero being opposed the draft Strategy, and 3 being unsure.  Throughout the entire duration of the project there were 1,100 visitations to the Public Open Space Strategy project page on the Engagement HQ portal.

Based upon the feedback received Administration has made one amendment to the Strategy with ‘Figure 4: Access to any POS within the City of Vincent’ updated to resolve an anomaly with catchment mapping surrounding Hyde Park.  Based on that amendment further formatting changes were then made to Figures 5, 6, 7 and 8 so that the POS hierarchy relevant to each map is more easily identified.

 

Administration is not proposing any further amendments to the Strategy although other feedback received may be relevant during Strategy implementation, and therefore has been noted for further consideration.

Consultation/Advertising:

A summary of the key comments within these public comment submissions is provided below:

 

 

Comments Received

Administration Response

1.

The City is commended for its efforts to identify opportunities to improve POS in this already great locality. I have admired the efforts made in enhancing pedestrian and cycling infrastructure, providing extensive street tree plantings, supporting public art and activating the City's local centres.

Noted

2.

It is odd that the minimum size for the Local POS classification starts at 0.4ha or 4000sqm with many small-scale parks such as Hyde Street Reserve being less than 2000sqm.  These small-scale parks have high patronage and value, and there should be a greater focus on providing such spaces more frequently within very localised contexts.  These may be accommodated within underutilised spaces such as public car parks and excessive road reservations which do not require the City acquiring additional land.

The hierarchy utilised within the POS Strategy identifying Local POS as being between 0.4ha and 1ha is based upon the Classification Framework developed by the Department of Local Government, Sport and Cultural industries.  The bespoke POS Levels of Service includes Local Open Space as being between 0ha and 1ha.

 

Opportunities to convert road reserves and other underutilised spaces as POS is listed as a Key Action within the Strategy (Key Action 7).

3.

Consider upgrading Lynton Street Reserve in Mount Hawthorn.

Based upon the POS audits and gaps analysis an upgrade to Lynton Street Reserve was considered a lower priority compared to increasing POS provision within Mount Hawthorn. 

 

Necessary upgrades to all POS will be identified and progressed on a prioritised basis through implementation of the Strategy (Key Action 10).

4.

Interested to see the individual spaces audit results and which underperforming spaces will be prioritised for works.

The key audit outputs in terms of accessibility, amenities, appearance, maintenance, safety and security from an independent audit of all POS throughout the City are included within Table 7. 

 

Necessary upgrades to all POS will be identified and progressed on a prioritised basis through implementation of the Strategy (Key Action 10).

5.

Data is informative although 'quality' of the open space does not appear in the results. An example is Monmouth Street Reserve which appears as a local park but is effectively a vacant lot with grass and no other amenities.

 

Given the difficulties noted with land acquisition I would like to see conversion of road reserves to POS given greater priority.

The independent POS audit assessed all spaces in terms of accessibility, amenities, appearance, maintenance, safety and security. Necessary upgrades to each POS will be identified and progressed on a prioritised basis through implementation of the Strategy (Key Action 10).

 

 

Opportunities to convert road reserves into POS is listed a Key Action within the Strategy with short/medium term priority (Key Action 7).

6.

It would be beneficial if the spatial analysis highlighted whether major roads impact POS accessibility as this impacts whether children or the elderly are able to safely access POS. The area of Mt Lawley bound by Walcott, Beaufort, Vincent and William Street is an example of a location where there is no POS within these major roads aside from the unusable Monmouth Street Reserve.

Sections 2.3 and 2.4 acknowledges accessibility issues prevalent within Vincent given the extensive distributor roads that act as a barrier. 

 

Implementation of the Strategy will include further review of the POS Gaps Analysis to directly inform acquisition priorities (Key Action 5) and POS upgrade priorities (Key Action 10).

7.

The community requirements findings are supported particularly that the largest portion of users access POS on foot highlighting the importance of walkable access, the value of shade and vegetation, the value of areas for quiet enjoyment and reflection, the need for well-designed small local parks, and the conversion of roads and car parks to POS.

Noted

8.

Generally support the Key Actions, but would like to add the repurposing of City owned land (including car parks) within the suburb of Mt Lawley as there is a lack of localised POS. 

 

The conversion of road reserves to POS should be prioritised.

All opportunities to repurpose City owned land will be investigated and progressed through implementation of the Strategy (Key Action 4).

 

Opportunities to convert road reserves into POS is listed a Key Action within the Strategy with short/medium term priority (Key Action 7).

9.

Clarification is required regarding the proposed repurposing of land back to POS where there are existing commercial/community based leases.

All opportunities to repurpose City owned land will be investigated upon the expiry of existing lease arrangements although transitional arrangements may be required to reduce impacts on the various commercial and community based uses (Key Actions 4 and 8).

10.

There are several mapping errors within the POS Strategy and the POS hierarchy maps are misleading as they fail to recognise that higher- level parks such as Hyde Park service all of the functions of local, neighbourhood, district and regional parks.

The mapping anomaly is acknowledged and has been amended within a revised ‘Figure 4: Access to any POS within the City of Vincent’ included within the Strategy.

 

The mapping alone does not necessarily recognise the functionality of parks as while Hyde Park is classified as a regional POS it will be used as a local POS by nearby residents.  Mapping is only one of the research elements used to inform the Strategy with industry trends, local government benchmarking, population demographics analysis, onsite audits and observations, scenario testing, and community consultation all directly influencing the Key Actions.

11.

I am glad to see mention of the need to consider the provision of habitat and biodiversity in the planning. This is very important as once lost they are very difficult to re-establish whereas sporting facilities are not.  This POS Strategy and the Greening Vincent Plan are clearly strongly linked.

The POS Strategy forms part of the City’s Integrated Strategic planning Framework to ensure alignment with other key plans/strategies including the Greening Plan.  In combination, the Strategy and Plan will contribute towards the ‘Enhanced Environment’ priority area within the City’s Strategic Community Plan.

12.

Concerned about any future development and commercialisation of Robertson Park.  The park doesn't need a long term Development Plan and needs to be left alone as a park for the community.

 

Birdwood Square should be used by community sporting clubs not for commercial use by the events industry.

 

Hyde Park is being ruined by events and activities that involve amplified noise etc. which effects people wanting to use the park as a place for quiet retreat and relaxation. I strongly object to the use of the park as a cinema and an events venue.

Community feedback will be sought from nearby residents on the State Tennis Centre proposal at Robertson Park throughout December 2018 and January 2019, and Council will then further consider the matter.

 

Birdwood Square provides limited functionality for sporting clubs, and therefore Key Action 32 within the Strategy identifies the opportunity to improve amenities so it can be used for a range of community events and recreation activities.

 

As a regional POS Hyde Park is utilised for a wide range of activities including play, relaxation, recreation, functions and events.  Key Action 27 within the Strategy identifies the opportunity to prepare a long-term plan for the park.  While a balance between these activities is necessary, Hyde park will continue to attract a wide range of events given its size, location and amenities.

13.

I support the level of service analysis that appear logical.

The establishment of appropriate levels of service across the public open space hierarchy to guide decision making and ensure diversity across the open space network was a key objective of the Strategy.

 

POS improvements, asset renewal and rationalisation will be directly informed by these levels of service (Key Actions 10 and 11).

14.

I love the idea of making many streets one way and tuning the closed lanes into parkland.

Noted.  Opportunities to convert road reserves into POS is listed a Key Action within the Strategy with short/medium term priority (Key Action 7).

Legal/Policy:

Policy No. 4.1.5 – Community Consultation

Risk Management Implications:

Low:       The Draft Public Open Space Strategy has been prepared based upon comprehensive research and analysis and comprehensive consultation with the local community and a broad range of key stakeholders.  The key actions proposed within the Strategy respond to a range of risks associated with the current provision and management of public open spaces throughout Vincent.

Strategic Implications:

The Draft Public Open Space Strategy aligns with the following priorities and outcomes within the City’s Strategic Community Plan 2018 – 2028:

 

Enhanced Environment

·      Our parks and reserves are maintained, enhanced and well utilised.

·      Our urban forest/canopy is maintained and increased.

 

Connected Community

·      We have enhanced opportunities for our community to build relationships and connections with each other and the City.

·      We recognise, engage and partner with the Whadjuk Noongar people and culture.

·      Our community facilities and spaces are well known and well used.

·      We are an inclusive, accessible and equitable City for all.

 

Thriving Places

·      Our town centres and gathering spaces are safe, easy to use and attractive places where pedestrians have priority.

·      Our physical assets are efficiently and effectively managed and maintained.

 

Innovative and Accountable

·      Our resources and assets are planned and managed in an efficient and sustainable manner.”

 

SUSTAINABILITY IMPLICATIONS:

The Draft Public Open Space Strategy aligns with the following objectives and actions within the City’s Sustainable Environment Strategy 2011-2016:

 

“4.      Ensure effective and efficient management of water supplies within the City

5.       Protect and improve the quality of surface groundwater resources within the City

6.       Re-establish, conserve and enhance floral and faunal biodiversity, native vegetation, green spaces and green linkages within the City.”

The Draft Public Open Space Strategy also aligns with the following objectives within the City’s Greening Plan 2018-2023:

“1.      Increase canopy cover on public land

2.       Enhance habitat and promote biodiversity.

3.       Greening the town centres.

5.       Greening the community.”

Financial/Budget Implications:

The draft Public Open Space Strategy includes a number of key actions and associated tasks that will be implemented across the short, medium and long term with funding to be allocated through the City’s annual budget process and Long Term Financial Plan.  Administration will prepare an Implementation Plan to identify priorities along with associated resource and funding implications following adoption of the Strategy.

Comments:

Responses received during the public comment period were generally in support of the Draft Public Open Space Strategy with specific feedback to be considered further during Strategy implementation.  It is recommended that Council adopt the Draft Public Open Space Strategy as shown in Attachment 1.  The Strategy will then prioritise future investment and development of the City’s public open spaces to meet current/future community demands.


Council Briefing Agenda                                                                                     4 December 2018